Zoom has a function to record the contents of the meeting in advance.

It is easy to use because there is no need to install separate video capture software, etc., and it is a web conferencing tool that is used by many companies.

Here, we summarize the features and benefits of the recording function that can be used with Zoom, as well as the actual operation method.

Zoom’s recording function can also be used as a substitute for meeting minutes, so please use it as a reference if you want to improve the efficiency of your work.

Zoom has two recording methods

Zoom allows you to record the content of the meeting.

There are two types of saving methods, “local saving” and “cloud saving” , each with different characteristics.

First, let’s take a closer look at how to save video data recorded with Zoom.

Save locally

In the case of local storage, the recorded video data is saved directly to the computer.

You can set the save destination folder yourself, so let’s specify an arbitrary location such as a computer or USB.

Local storage is also available with a free license.

cloud storage

In the case of cloud storage, recording data is saved in cloud storage.

Recording from mobile devices such as smartphones and tablets is also possible.

This is a function only for users with a paid Zoom license, and cannot be used with a free license.

The difference between local storage and cloud storage is where the storage destination will be.

There is no problem with saving locally, but saving in the cloud is recommended because it is more convenient to use.

We will introduce the benefits of Zoom cloud storage in detail in the next section.

Benefits of cloud recording

Saving video data recorded in the cloud is called cloud recording.

Let’s take a closer look at the benefits of recording in the cloud instead of locally.

Video sharing made easy

When sharing video data saved locally, it is necessary to attach it to an email or upload it to YouTube once.

However, with Zoom’s cloud storage, you can share just by notifying the URL of the storage destination.

The shared side only needs to click the URL, so it can be said that it is a great advantage that the operation of both sides can be shortened.

Also, in the case of local data that is not shared, you can only check the contents on the computer where it is saved.

On the other hand, if it is saved in the cloud, you can view the contents even if you log in to your Zoom account from another device such as a smartphone or tablet .

Furthermore, cloud storage can reduce the time required for encoding (conversion).

In the case of local saving, it is necessary to start up the computer until the conversion is completed, but in the case of cloud saving, it is automatically processed on the Internet.

It will also help to improve the efficiency of work because the waiting time can be used for other work.

Doesn’t take up space on your device

Cloud recording saves data on the server, so it does not take up space on your PC.

Convenient when you want to keep the contents of your computer clean.

Data stored in the cloud can also be downloaded locally as needed.

Can transcribe (English only)

There is also a function that automatically transcribes data recorded with Zoom.

Currently, it supports only English, but it is expected to support Japanese in the future.

Be careful with your cloud capacity

If you save in the cloud, you can record the recorded data without putting pressure on the capacity of your computer.

However, it should be noted that there is an upper limit to the storage that can be used for cloud recording.

For paid licenses, the default upper limit is 1GB.

Let’s arrange it appropriately so that it does not exceed the upper limit, such as downloading locally and deleting unnecessary data.

You can also purchase additional paid storage, so please consider it.

How to use Zoom’s recording function

So far, we have introduced the benefits of storing recorded data on Zoom and cloud recording.

Finally, let’s check how to actually record with Zoom and how to play the recorded data.

record manually

Only the person who hosts the meeting can operate the recording function.

If a viewer other than the host wants to record, they need permission from the host.

When the web conference starts, you will see a recording item in the menu.

You can start and stop recording by clicking this button.

record automatically

If you want to record all your meetings, it’s easy to set it to record automatically instead of manually.

You can specify automatic recording from the settings page after login.

When the meeting ends, you will be asked if you want to save the recorded video data, so let’s decide whether to save it or not as necessary.

How to play recorded data

If you save it locally, you can play the video by opening the saved file.

In the case of cloud storage, you can check and play the recorded data from the Zoom browser.

How to share with participants

If it is data recorded by cloud recording, sharing is completed simply by notifying the URL of the save destination.

Let’s notify the URL by chat or email within Zoom.

You can save up to 1GB in the cloud, so we recommend that you download important data and delete unnecessary data to organize it frequently.

summary

• Zoom has two types of storage: local storage and cloud storage, and cloud storage is limited to paid licenses.
• Cloud recording has various advantages such as easy sharing and no pressure on capacity.
• Even with a paid license, there is an upper limit to the amount of cloud storage, so frequent organization is required.

Zoom’s recording function is useful in a wide range of situations, such as internal meetings, meetings with business partners, seminars and training.

Other functions such as screen sharing and grouping are also substantial, so if you are thinking of introducing a web conferencing tool, please consider Zoom.