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From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity.
With the promotion of remote work, the number of users of Zoom, which allows anyone to easily make face-to-face calls with people in remote locations, is increasing. Zoom is a web conferencing tool with a wealth of features that facilitate communication, such as desktop sharing.
However, if you are new to Zoom, you may be having trouble figuring out how to share your desktop.
Therefore, in this article, we will explain in detail how to share the desktop with Zoom and the points to note when using it.
This article is for people who:
- People who don’t know how to share their desktop on Zoom
- People who want to know which devices support desktop sharing
- People who want to know what to keep in mind when sharing desktops on Zoom
How to use Zoom’s desktop sharing feature?
Now, I will introduce how to share the desktop of a personal computer (PC) with Zoom. How to use Zoom to share the entire screen of your device is as follows.
- Log in to the Zoom app
- Start or join a Zoom meeting
- Click “Share Screen” at the bottom of the screen
- Select “Screen” from the window options
- Click “Share”
Prerequisites for using the desktop sharing feature
In order to use Zoom’s desktop sharing feature, the following prerequisites must be met.
- Zoom desktop client app
- Zoom mobile app
You can also share your smartphone screen
As I mentioned in the prerequisites for using Zoom’s desktop sharing function, you can also share the entire screen with participants on mobile devices such as smartphones and tablets.
In this chapter, we will explain how to share screens on iPhone/iPad and how to share screens on Android smartphones.
How to share screen using iPhone/iPad
When sharing the screen on an iPhone or iPad, there are two ways to use it: operating from the Zoom app installed on the mobile device and using the mirroring function.
How to share your desktop from your mobile device
How to share the desktop from the Zoom app installed on your iPhone or iPad is as follows.
- Open the Zoom app
- Start or join a meeting
- Select “Share” at the bottom of the screen
- Tap “Start Broadcast”
If you follow the steps above, the count will start, and after the end, iPhone/iPad desktop sharing will be performed.
How to take advantage of mirroring
If you want to share your desktop with a mobile device running iOS, such as an iPhone or iPad, you can also use the mirroring function. The specific steps are as follows.
- Open the Zoom app on your computer (PC)
- Start or join a meeting
- Click “Share Screen” at the bottom of the screen
- Select “iPhone/iPad”
- Click “Screen Share”
- Open Control Center on iPhone/iPad
- Enable the mirroring function and tap “Screen Mirroring”
If a prompt screen appears on your computer (PC) during the setup process, you can install the plug-in according to the message displayed in the window and you will be able to share the desktop of your iPhone/iPad without any problems.
How to screen share using Android
To share the desktop on an Android smartphone, follow the steps below to operate Zoom.
- Open the Zoom app
- Start or join a meeting
- Select “Share” at the bottom of the screen
- Tap “Screen”
- Tap “Start Now”
If you want to stop desktop sharing in the middle, just tap “Stop sharing” at any time.
Points to note when sharing your desktop with Zoom
When sharing the desktop of a terminal with Zoom, there are some points to keep in mind in advance. Before using desktop sharing in earnest, let’s check the points you want to be aware of.
There is a possibility that the state of entering passwords etc. will be shared
Desktop sharing lets meeting participants see what you’re doing on your device. For example, if you enter your ID and password while sharing your desktop, it may lead to information leakage, so be careful.
Especially when having a Zoom meeting with a large number of people, it is important to stop screen sharing as necessary to prevent important information from being leaked.
Workaround: There is also a way to share only specific applications
Considering the security aspect, it is effective to share only a specific application to all participants instead of desktop sharing. With this method, you don’t have to worry about leaking information you don’t want others to see, such as passwords.
The procedure for sharing only a specific application on Zoom is as follows.
- Open the app you want to share with participants
- Join or start a Zoom meeting
- Click “Share Screen” at the bottom of the screen
- Select the windows and apps you want to share from the window options
- Click “Share”
Attendees may need the host’s permission to share their desktop
If you are the organizer (host) of the Zoom meeting, you can freely use the desktop sharing function. However, if the organizer (host) limits the people who can share the screen to “waiting room , the screen will change to the following screen. Please wait until the host only”, the organizer (host)’s permission is required when participants share the screen.
If you need desktop sharing when joining a Zoom meeting as a participant, talk to the organizer (host).
Cause and solution when Zoom desktop sharing is not possible
Finally, we will introduce possible causes and effective countermeasures when the desktop sharing function of Zoom cannot be set properly.
The latest version of the Zoom app has not been downloaded
Desktop sharing may not be possible if the Zoom app installed on a computer (PC), smartphone, tablet, or other device is an old version.
The Zoom app is frequently updated to improve convenience and program fixes, so it is important to check regularly for the latest version.
In this case, you can use the desktop sharing function by updating to the latest version from the Zoom app or the Zoom official website.
connected to a different network
When connecting a personal computer (PC) and an iOS device with AirPlay to share the desktop, each device must be connected to the same network.
Be especially careful when there are multiple Wi-Fi locations where you use the Zoom app.
After checking the Internet environment of both terminals, try to match one of them.
Your administrator has restricted desktop sharing
If you have a Zoom contract with an organization such as a company, your administrator may prohibit desktop sharing due to security policies.
If desktop sharing is not possible, it is a good idea to consult with your organization’s administrator.
summary
With Zoom’s desktop sharing feature, you can easily share your entire computer (PC), smartphone or tablet screen with everyone in your meeting. If you use it well, you will be able to transmit information more smoothly.
Please refer to the content introduced this time and use it to realize communication that makes the most of Zoom.