Zoom’s convenient voting function. Gathering opinions, surveys, and quizzes to keep meetings active

Zoom's convenient voting function. Gathering opinions, surveys, and quizzes to keep meetings active
Notes
・Since this content is intended to provide general information, it includes initiatives in which we are not involved.
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・The content of this blog is based on the information at the time of publication. Therefore, regarding the content of the product, images and operating procedures may differ from the current version due to version upgrades, etc.

*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity.

Zoom is often used not only for small meetings but also for large meetings. Its various functions, ease of use, and stable communication are the secrets of its popularity.With Zoom, did you know that you can use the voting function if you sign a paid license contract?

By using this voting function, it is guaranteed that Zoom conferences and meetings will be more active.

This time, NEC Networks & System Integration Corporation, the first Zoom dealer in Japan, boasting a track record of introducing paid licenses to 20,000 companies, has provided this article, and we hope that everyone will be able to make full use of Zoom.

Zoom’s voting feature requires switching to a paid license

Zoom's voting feature requires switching to a paid license

First of all, a paid license contract is required to use the voting function .

Zoom can use many functions even for free, but from July 2022, there is a time limit of 40 minutes regardless of the number of participants.

If the Zoom meeting is interrupted every 40 minutes, it will hinder the progress of important business negotiations and classes at school.

If you are still using the free license, we recommend switching to a paid license that allows you to use the voting function introduced this time without a time limit .

4 conditions for use

4 conditions for use

  1. The “host” has a contract for a Zoom paid license
  2. Enable the voting function “in advance”
  3. Keep your Zoom desktop or smartphone app up to date*
  4. Must be a scheduled meeting or a meeting with a Personal Meeting ID
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*When using the app. You can also use Zoom from your browser without using the app.

I will briefly explain each.

The “host” has a contract for a Zoom paid license

As mentioned earlier, Zoom’s voting function requires a paid license agreement.

Enable the voting function “in advance”

It is not possible to set up the voting feature after the meeting has started. The polling feature must be enabled by the host hosting the meeting beforehand.

Pre-setting method

  1. Sign in to the Zoom web portal (https://zoom.us/).
  2. Open Settings and select the Meetings tab.
  3. Turn on “Meeting Poll/Quiz” in the “In Meeting (Basic)” tab.

Keep your Zoom desktop app or smartphone app up to date

When using the voting function, it is recommended to keep the Zoom desktop app or smartphone app up to date as much as possible.

It doesn’t have to be the latest, but it’s an important meeting. Better to keep it up to date.

Version required to use the voting function (desktop app)

  • Windows: Version 5.5.0 or later
  • macOS: version 5.5.0 or later
  • Linux: version 5.5.0 or later

Version required to use the voting function (mobile app)

  • Android: version 5.5.0 or higher
  • iOS: version 5.5.0 or later

At this time, it is important to note that while the voting itself can be done from a smartphone, the host managing the voting must use the Zoom desktop app .

Must be a scheduled meeting or a meeting with a Personal Meeting ID

Please note that Zoom’s voting function cannot be used in a type of meeting called an instant meeting where you issue a URL on the spot and participate.

Must be a scheduled meeting or a meeting with a Personal Meeting ID when used.

Precautions when using the co-host function after transferring host authority

During a Zoom meeting, it is possible to transfer the host’s authority to another participant in the middle, or appoint a co-host with almost the same authority as the host from among the participants in the case of a paid license.

For meetings that use the voting function, if you transfer host privileges or appoint a co-host, you can use the pre-configured voting functions, but please note that you cannot set up new polls.

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Advance preparation for voting function

Advance preparation for voting function

Voting functionality is created from the Zoom web portal. The Zoom web portal is a state where you access and log in to the Zoom website, not on the app.

The scheduled meeting itself can be created with a computer or smartphone app, but the voting function can only be set up on the web portal .

The voting function can be created not only in advance, but also newly created during the meeting.

In this case, even if you’re on Zoom from the app, you’ll still need to visit the web portal if you want to add a poll.

How to set/add a vote

  1. Select a scheduled meeting or a personal room under “Meetings” on the Zoom web portal.
  2. Click “+ Create” in “Poll”
  3. Enter poll title
  4. Set question title
  5. Choose single or multiple choice
  6. enter your choices
  7. If you want to create more questions, click “+Add Question”
  8. If you want to vote anonymously, click “…” and check “Require answers to be anonymous”
  9. Click Save to save your vote

How to start voting

Voting can be done by the host during the meeting.

  1. Click Vote and select the poll you want to conduct.
  2. Click Start.
  3. Participants vote.
  4. If you click “End Voting”, it will end and you will no longer be able to respond.

Can also be used as a post-completion survey

Use the post-survey survey function at the end of the meeting to ask questions that you would like people to spend some time answering.

Questionnaire features

  • Single selection / multiple selection can be selected
  • You can enter a rating scale (with labels)
  • Can answer long sentences

How to set up the questionnaire function

The post-survey survey function can also be enabled/disabled by the administrator, so make sure that the function is enabled before using it.

Enable Survey

  1. Sign in to the Zoom web portal (https://zoom.us/).
  2. Open Settings and select the Meetings tab.
  3. Turn on “Meeting Survey” in the “In Meeting (Basic)” tab.

create a survey

  1. Click the name of the meeting to edit poll settings.
  2. Scroll to the bottom of the page and click the Surveys tab.
  3. Click [+Create Survey] Click [Edit] next to .
  4. Enter the survey title
  5. Set question title
  6. Choose single or multiple choice
  7. enter your choices
  8. If you want to create more questions, click “+Add Question”
  9. If you want to vote anonymously, click “…” and check “Require answers to be anonymous”
  10. Click Save to save your vote
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By setting this, you can pre-configure to send a survey to the participants after the meeting ends.

If you use it as a quiz, the Zoom meeting will be lively

If you use it as a quiz, the Zoom meeting will be lively

The voting function is literally good for voting, but it can also be used as a quiz.

If the meeting is long or the content is difficult, the participants tend to get tired.

In such a case, the number of people who can speak will be limited, and the participants ‘ awareness of participation will be weakened. You can make participants feel that they are participating .

Also, depending on how you use the quiz, you can use it to check the contents of the meeting, so it is very effective. Please try.