[Zoom] What is My Personal Meeting ID? How to use and benefits/precautions

[Zoom] What is My Personal Meeting ID
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From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings of 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

If you are using Zoom inside or outside your organization, it is important to understand how the meeting ID works when creating a room.

Here, we introduce the types of meeting IDs used in Zoom meetings and how to use them.

The procedure for holding a meeting using My Personal Meeting ID and points to note when using it are also summarized, so please refer to them as well.

The Role of Meeting IDs in Zoom

Zoom uses a number called “meeting ID” to distinguish meeting rooms.

By telling the participants the ID set when the host set up the meeting room, they can enter the same room and have a conversation.

First, let’s take a closer look at the features and usage of the two types of Zoom meeting IDs.

My Personal Meeting ID (PMI)

My personal meeting ID is a personal meeting ID assigned to each user.

It is sometimes referred to as Personal Meeting ID (PMI), but both refer to the same ID.

My personal meeting ID is basically a fixed number, so if you tell your ID once, you can join the meeting using the same link after that.

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Instant meeting ID

An instant meeting ID is a random meeting ID assigned to each room.

It consists of an 11-digit number and a new ID is automatically generated each time you host an immediate or scheduled meeting.

By default, Zoom uses an instant meeting ID.

Unlike My Personal Meeting ID, the link changes every time you open a room, so you don’t need to leave the link somewhere.

How to hold a meeting using My Personal Meeting ID

How to hold a meeting using My Personal Meeting ID

Now that you know the difference between the two types of meeting IDs, here we will focus on My Personal Meeting ID and explain how to hold and participate in meetings.

Meeting ID issuance/confirmation method

My Personal Meeting ID is automatically issued when you register your Zoom account.

Therefore, no special operation is required to issue a My Personal Meeting ID.

To check your personal meeting ID assigned to you, follow the steps below.

  1. Start Zoom and click “Meeting”
  2. Check the assigned number as My Personal Meeting ID

You can check your personal meeting ID using the same operation on the mobile app for smartphones and tablets.

Hosting and Inviting Meetings

The procedure for holding a meeting using My Personal Meeting ID is as follows.

  1. Start Zoom and click “Meeting”
  2. Click “Copy Invitation” at the bottom of My Personal Meeting ID
  3. Paste the copied content into an email or SNS message and send it

If you are a user who has a Zoom account and is registered as a contact, you can also send an invitation from the chat in Zoom.

Join meetings created with My Personal Meeting ID

Even if the host uses the My Personal Meeting ID to launch the room, there is no change in the participant‘s procedure.

  1. Click the invitation URL received via chat or email
  2. Enter your passcode and click “Join”

It is smoother to click the URL in the invitation email, but you can also enter the meeting ID yourself to join.

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The procedure for joining by entering the host’s My Personal Meeting ID is as follows.

  1. Start Zoom and click “Join”
  2. Enter host’s My Personal Meeting ID
  3. Enter your passcode and click “Join”

In this case, if there is an error in the entered information, the message “This meeting ID is invalid. Please check and try again.” will be displayed, so be careful.

Benefits and caveats of My Personal Meeting ID

Benefits and caveats of My Personal Meeting ID

What are the benefits of using my personal meeting ID instead of the instant meeting ID to hold meetings?

Finally, let’s take a closer look at the benefits of My Personal Meeting ID and how to use it.

Eliminate the hassle of repeatedly sending invitation emails

As mentioned above, my personal meeting ID is basically fixed, so the ID will not change each time the meeting is held.

If you inform the person who uses Zoom meeting frequently, you will not need to notify the invitation URL over and over again, so you can make the meeting more efficient.

You can join the meeting anytime

Being able to access the room at any time as long as you know your My Personal Meeting ID is an advantage, but it also requires caution.

For example, if you use your personal meeting ID for both internal and external meetings, trouble can occur, such as someone from outside suddenly participating in a work meeting.

Only give My Personal Meeting ID to users who meet frequently, and generally use the Instant Meeting ID.

Also, when using My Personal Meeting ID in multiple scenes, it is necessary to take security measures such as locking the room or turning on the waiting room when all participants are present.

Summary of how to use Zoom’s meeting ID

  • Zoom has two types of IDs: “My Personal Meeting ID” and “Instant Meeting ID”
  • My personal meeting ID is a fixed number, so you can use it anytime once you provide the link
  • For security reasons, it is safer to limit the use of My Personal Meeting ID to specific parties and not to use it normally.
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My personal meeting ID is usually unchangeable, but you can set any number with a paid Zoom license.

Also, with a Zoom paid license, there are various benefits such as removing the time limit (40 minutes) on calls and using cloud recording.

If you are a company or organization looking for a web conferencing tool, please consider using Zoom.