Which should you choose, Microsoft 365 or Google Workspace? Summary of comparison of functions, prices, etc.

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Demand for groupware that can be used in the cloud is increasing due to work style reforms such as the promotion of telework.

In this article, we will explain the differences in features, functions, prices, etc. of the representative groupware, “Microsoft 365 (formerly Office 365)” and “Google Workspace (formerly G Suite)”.

If you are wondering whether to introduce Microsoft 365 or Google Workspace, please refer to this article and compare.

Overview of Microsoft 365 and Google Workspace

First, let’s take a closer look at the Microsoft 365 and Google Workspace service briefs.

What is Microsoft 365 (formerly Office 365)?

Microsoft 365 (formerly Office 365) is cloud-based groupware provided by Microsoft.

You can comprehensively use cloud services such as Exchange Online, SharePoint Online, and Microsoft Teams, as well as Office applications such as Word, Excel, and PowerPoint.

A feature of Microsoft 365 is that the full functions of Office applications used in a wide range of businesses are installed as client apps instead of the cloud.

By storing the data created in the application in the cloud, it can be viewed and edited from different devices and locations.

In other words, Microsoft 365 can be said to be a hybrid groupware that combines the operability unique to offline with the collaborative work unique to online.

What is Google Workspace (formerly G Suite)?

Google Workspace (formerly G Suite) is cloud-based groupware provided by Google.

In addition to Gmail, Google Calendar, Google Drive, etc., you can use browser-based Office applications such as Documents, Spreadsheets, and Slides.

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A feature of Google Workspace is that only the starting browser application is required, and all other applications and services complete their functions online.

Although there are parts that are inferior to client applications in terms of operability, they are excellent in sharing workability and searchability unique to the cloud.

There is no big difference in features and price plans

Next, let’s compare the differences in features and prices between Microsoft 365 and Google Workspace.

Comparison of key features

The main functions of groupware and the corresponding table of Microsoft 365 and Google Workspace are as follows.

Function/Use Microsoft 365 Google Workspace
email schedule Exchange Online/Outlook Gmail/Google Calendar
Table Calculation※ Excel Online Sheets
making document※ Word Online Documents
Creation of presentation materials* Power Point Online Slides
Chat/Video Conferencing Teams Chat/Meet
Storage document sharing SharePoint Online/
OneDrive for Business
Google Drive
Internal information sharing SharePoint Online site
Note OneNote keep
Questionnaire form creation Forms Forms

*Spreadsheets, document creation, and presentation material creation in the above table all refer to functions that can be edited on the browser.

In this way, the applications included in Microsoft 365 and Google Workspace are almost the same, so even if there are some differences in functionality, it will not be a decisive factor for use.

Price plan comparison

Next, let’s compare the usage charges of Microsoft 365 and Google Workspace.

Here, we will introduce the price of “Business Standard”, which is almost the same plan.

Microsoft 365 Google Workspace
Business Standard plan pricing ¥1,560/month (user) ¥1,360/month (user)

* Microsoft official site fee information as of May 2023

In this way, Microsoft 365 and Google Workspace have similar pricing systems, and it is safe to assume that there is no definitive difference that leads to usage as well as functionality.

What is the difference between Microsoft 365 and Google Workspace?

There are no major differences between Microsoft 365 and Google Workspace in terms of available functions and price plans, but if you look at the detailed specifications and security measures, you can see that there are some differences.

See also  [Office for SMEs] What is Microsoft 365 Business Premium?

Let’s take a closer look at the key differences you should be aware of when comparing Microsoft 365 and Google Workspace.

Storage capacity per user

The main difference in terms of specifications is the difference in storage capacity included in the plan.

For Microsoft 365

The storage capacity available in Microsoft 365 is as follows.

  • Exchange Online mailbox capacity: 50GB to 100GB/user (depending on plan)
  • OneDrive for Business personal file storage: 1TB to 5TB/user (depending on plan)
  • SharePoint Online shared storage: 1TB/account + number of users x 10GB

For Google Workspace

The storage capacity that can be used with Google Workspace is as follows.

  • Business Starter plan: 30GB/user
  • Business Standard plan: 2TB/user

Whether the data center is in the country

Microsoft 365 and Google Workspace have significant differences in data center locations.

  • Microsoft 365: Domestic (Kanto and Kansai)
  • Google Workspace: Overseas (several locations around the world)

Google Workspace has data centers located all over the world, so even in the event of a large-scale disaster or failure, the risk of data loss is almost zero.

On the other hand, Microsoft 365 has a data center located in Japan, so it has the advantage of being able to meet the demand for managing important data domestically. (Example: financial institutions, government offices, etc.)

Note! Google Workspace not available in China

One caveat about Google Workspace is that the service is not available in China.

Both Microsoft 365 and Google Workspace are globally compatible, so even if you are overseas on a business trip, you can work as usual.

However, as for Google Workspace, Google itself is blocked by China, so it is in a situation where it cannot be used in China.

Therefore, if you have a subsidiary or affiliated company in China, you can say that it will be easier to use Microsoft 365 instead of Google Workspace.

See also  [Microsoft 365] What are the system requirements for Office [Windows and Mac compatible]


  • The difference is that Microsoft 365 is a hybrid type that uses a client application together, and Google Workspace is a groupware that specializes in using the cloud.
  • Since there is no big difference in the functions and price plans that can be used, it is recommended to compare after experiencing the operability etc. with the trial version.
  • The major differences between Microsoft 365 and Google Workspace include storage capacity and data center locations.

Since it is difficult to read the differences between Microsoft 365 and Google Workspace from the functions and price plans, it is recommended to first use the trial to experience the actual functions and operability.

NEC Networks & System Integration provides Microsoft 365 trial offers and full-scale introduction and operation support, so please contact us if you are considering using it.