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*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity.
What is the Zoom web portal?
Speaking of how to join a Zoom meeting, the most commonly known is the Zoom app.
The Zoom Help Center also recommends using the desktop client or mobile app. If the app is installed on the device, the app will start when you join the meeting, and if the app is not installed, you will be guided to the installation screen and you can install it on the spot.
There’s a reason Zoom pushes the app so much, of course. Zoom’s app is very versatile, and it is most comfortable to operate from the app during a meeting.
However, if you use Zoom on your computer, you can participate in meetings and create schedules as long as you have a web browser, even if you don’t have the app installed. The advantage of the web version is that it can be used on company computers and shared computers where the application cannot be freely installed.
There are two Zoom service sites for web browsers: ‘web portal’ and ‘web client’. Depending on the menu, it is divided into “Web Portal” and “Web Client”, so it is necessary to use them properly depending on the purpose. We will discuss these differences in turn.
Web portal for user settings and meeting creation
“Zoom Web Portal” is a page for user profiles and security settings for meetings. When you open the Zoom web portal screen, the sign-in screen is displayed and you log in with your Zoom account.
Built into the web portal are functions used by meeting hosts to schedule meetings and for administrators to manage users. Also, even if you are not the host, if you have a Zoom account, you can conveniently see the meeting schedule to which you have been invited on the web portal.
You could say that the web portal is primarily a “pre-meeting” page.
Difference from web client
“Zoom Web Client” is the page for joining Zoom meetings. When joining the meeting by clicking the meeting invitation URL, if the application is not installed on the computer or if the participant chooses to join from the browser, the Zoom web client screen will be displayed on the web browser. will stand up.
On the web client screen, there are buttons for audio settings, microphone/camera mute function, screen sharing, etc., and I appreciate the intuitive operation.
The Zoom web client does not have menus other than those required within the meeting.
In addition, while the web portal requires a login, the web client can be used by conference participants even if they do not have an account, eliminating the need for troublesome procedures. It can be said that it is a service for those who use it for the first time or who want to use it for a while.
The web client is a page that can be used only “in a meeting”. If you want to set up a meeting or test in advance, you need the app.
Differences from desktop clients
Zoom’s desktop client is equipped with some functions related to Zoom meetings, and it is also possible to cover two functions of the web browser version “web portal” and “web client” with one application.
However, if you want to change your profile or set more advanced settings, you will be redirected to the web portal.
Web portal required to use Zoom Rooms
Did you know that Zoom has a web conferencing tool called “Zoom Rooms” in addition to meetings?
“Zoom Rooms” is a web conference that connects permanent terminals such as conference rooms, unlike Zoom meetings that individuals participate in.
Adding Zoom Rooms to your web portal menu will allow you to set room names and passcodes, as well as test Zoom Rooms settings remotely from a web-based controller.
Get started with the Zoom web portal
Let’s actually sign in to the Zoom web portal and see what features are available.
As long as you have a Zoom account, you can sign in to the web portal with either a paid or free license. Available menus vary depending on the license.
How to sign in to the web portal from a web browser
Follow the steps below to sign in to the Zoom web portal.
- Launch your web browser and access Zoom .
- Click “Sign in”.
- Enter the email address and password you registered with your Zoom account and click the “Sign in” button.
Personal features
When you sign in, you can see that it is divided into a personal menu and an administrator menu.
The personal menu is about the user’s own personal information and meetings.
- profile
- meeting
- webinar
- record
- setting
profile
Items related to your profile.
In addition to editing personal information such as your photo, name, and phone number, you can also check your Personal Meeting ID and license type on this screen.
meeting
You’ll see meetings you’ve attended in the past and upcoming meetings.
webinar
This option is available if you have a Zoom webinar subscription.
Check past and upcoming webinars, or create a new webinar from here.
record
Data from past recorded meetings.
setting
A menu that allows you to make detailed settings for meetings that you create.
Here are some of the things that are commonly used in meetings.
| waiting room | Enabling/disabling the function to require approval to join a meeting |
|---|---|
| A passcode is required when scheduling a new meeting A passcode is required for instant meetings A passcode is required for Personal Meeting ID (PMI) |
Enable/disable meeting passcode protection |
| Embed your passcode in the invite link for one-click join | Set so that you can join without a passcode from the invitation link |
| Only authenticated users can join meetings | Set conditions such as requiring users to log in to Zoom |
| Host Video/Participant Video | Set camera on/off when meeting starts |
| Allow participants to join before host | Allow participants to join the meeting before the host arrives |
| Mute any participant when joining the meeting | Mute all participants‘ audio when the meeting starts |
| chat | Set chat on/off during the meeting, who can chat with, save chat settings |
| private chat | Can send direct messages |
| screen sharing | Turn screen sharing on/off, and set who can share |
| Whiteboard | Set whether to turn on/off the whiteboard function and whether to save |
| Remote control | Can I give other people control rights while sharing my screen? |
| meeting reaction | Turn on/off applause and like functions |
| breakout room | Ability to split meeting participants into multiple rooms |
| Shows a “Join from your browser” link | Show join link from browser when attendee clicks invite link |
Features for administrators
The admin menu is account-wide.
- Dashboard
- User management
- Device management
- room management
- account management
- detail
Dashboard
This menu is used when you want to check the user’s Zoom usage status.
User management
Add/delete users, assign licenses, and change roles.
Device management
Register and update your device.
room management
This menu is used when adding and using the web conferencing tool “Zoom Rooms” on the web portal.
account management
You can make settings related to the entire account, confirm the contracted account type, etc.
detail
Options like app marketplaces and single sign-on.
summary
I explained the functions and how to use the Zoom web portal.
- Zoom can hold meetings and make detailed settings without an app
- You can sign in if you have an account
- Use the web client for in-meeting operations
Now that opportunities to use Zoom are increasing, it is convenient to be able to hold meetings and make detailed settings even in environments where the application cannot be installed.