Zoom room overview

Zoom Rooms is a stationary online conference service that allows participants to participate in conferences from dedicated terminals installed in conference rooms.

Zoom room is similar to video conferencing system

Until recently, “teleconference” was the mainstream for meetings with distant parties.

Teleconferencing is a system in which a conference room is equipped with a large display and dedicated terminals for video conferencing, and these terminals are connected to each other via a dedicated line for communication.

For example, in meetings between bases, by connecting the video conferencing systems installed in the meeting rooms of each branch office, voice and video can be delivered via a dedicated line. Members gathered in the conference room of their own base and participated in the video conference.

Features of Zoom Room not found in video conferencing systems

Teleconferencing requires a dedicated line and a dedicated terminal in the conference room, so there was a restriction that it could only be used at the location where the machine was installed.

The Zoom room also uses a dedicated terminal, but since it is a small terminal, it is not impossible to move to another place. In addition, since it uses a general Internet line instead of a dedicated line, it can be used outside the conference room if necessary. It is more convenient than the video conferencing system that could not be moved once installed.

Reference: Differences between Zoom rooms and conventional video conferencing

How is it different from a meeting?

Are Zoom rooms and Zoom meetings completely different things? Actually, that’s not the case. Zoom rooms and Zoom meetings can participate in the same meeting, and can be said to be a derivative of the same Zoom service.

The differences between Zoom Meetings and Zoom Rooms are shown in the table below.

Benefits of Joining Meetings from Zoom Rooms

What are the advantages of using a Zoom room instead of a Zoom meeting?

Multiple members can join the meeting

In Zoom meetings, only one person sitting in front of you can be seen from the camera of your smartphone or laptop, so it is normal to join the meeting on your own device.

The Zoom room assumes that members will gather and participate in the conference room, and the wide-angle camera can capture the entire conference room, and the microphone will pick up the voices of multiple people.

When more than one person gathers in a conference room, it is better to sit around the table and meet face to face rather than staring at each person’s computer.

No personal device account required

No personal device is required if you join the meeting from a Zoom room. The license is attached to the Zoom room terminal, so even if you do not have a Zoom account, you can participate in the meeting simply by operating the terminal.

Easy equipment setup

Because it is stationary, the dedicated camera and microphone are installed in advance, and the advantage is that you can start using it immediately without the need for detailed adjustments. You can also use it like a webinar studio by fixing the camera and microphone in place.

Low hurdles for introduction

Teleconferencing systems were extremely expensive because they required dedicated lines and dedicated terminals to be installed in all meeting rooms.

It can be said that the hurdles to introduction were high, such as the large-scale work required for construction and installation, and the need for dedicated equipment for multipoint connection when connecting three or more locations.

Since the Zoom room uses an internet connection, no construction work is required if the office has already installed the internet. The device is small and easy to install.

Reference: Advantages of Zoom meetings

Advantages of Zoom meetings over Zoom rooms include:

• You can participate from anywhere regardless of location
• Use your favorite device
• You can manage your meeting schedule in your account

It is a good idea to understand the advantages and disadvantages of each and use them accordingly.

How to Join a Meeting from a Zoom Room

Learn how to join a meeting from a Zoom room.

Although there are differences such as the layout of the Zoom room application, it is similar to a Zoom meeting, so it is safe to say that those who are already using Zoom will not be confused.

Host starts meeting from schedule

How to start a scheduled meeting if you are the host. This method requires linking ZoomRooms with your calendar system, such as Google Calendar or Outlook (Skype. However, very interesting alternatives have emerged to the well-known Microsoft 365).

1. Start Zoom Room.
2. Tap Meeting List from the left panel.
3. Tap the appropriate meeting.
4. Tap “Start” to start the meeting.

Start a meeting right away with Instant Meeting

Instant meetings are useful when you want to start a meeting immediately.

1. Start Zoom Room.
2. Tap Meet Now from the left panel.
3. Select the Zoom room to invite.
4. Tap “Meet Now” to start the meeting.

Use Meeting ID

This is a method of joining using the meeting ID notified by the host.

1. Start Zoom Room.
2. Tap Join from the left panel.
3. Enter the meeting ID using the numeric keypad on the screen.
4. Tap “Join” to join the meeting.

Join from meeting history

Meetings that you have joined by entering the meeting ID in the past are saved in the history, and you can join just by tapping the meeting in the history.

1. Start Zoom Room.
2. Tap Join from the left panel.
3. Tap the arrow to the right of the meeting ID entry field to display the history of the meetings you have recently joined.
4. Tap the meeting you want to join to join the meeting.

summary

We introduced an overview of Zoom rooms and how to join a meeting from a room.

Zoom Room can be said to be a new-age conference room system that combines the advantages of both conventional stationary video conferencing systems and Zoom Meetings. Make full use of Zoom Rooms and Zoom Meetings and use them for lively communication