[Web conferencing tool] What is Zoom Meetings? Also explains the smartphone app and the hottest Rooms

[Web conferencing tool] What is Zoom Meetings
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・Photos and images used in the article are images. It may differ from the content provided by the actual product or service.
・The content of this blog is based on the information at the time of publication. Therefore, regarding the content of the product, images and operation procedures may differ from the current version due to version upgrades.

*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings of 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

What kind of tool is Zoom?

Zoom is a web video communication tool from San Jose, California, USA.

Widely expanded with desktop app, mobile app, and Zoom Rooms system, it features user-friendliness, high quality, and high security.

It boasts a high share rate as a web conference and audio conference tool for meetings, seminars, telework, etc.

Using Zoom has the following advantages:

Until now, when holding a meeting or seminar, it was necessary for the organizer and participants to gather at the same place.

Also, at that time, I think it took a lot of time and effort to print out the materials that everyone looked at, take minutes, and record the seminar scene.

However, with the introduction of Zoom, all of this is unnecessary or can be simplified.

As long as Zoom is installed on a computer or smartphone, each person can access it from different places such as home or office, and by sharing materials and images on the screen, everyone can participate while sharing information at the same time. You will be able to

In addition, meetings and conferences on Zoom can be recorded, so it is very convenient for those who could not participate or when looking back later.

It eliminates the need for travel time, transportation costs, document creation costs, and other hassles.

What is the reason why it is perfect as a tool for work style reform?

In recent years, work style reforms are progressing, such as curbing long working hours and encouraging employees to take vacations.

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As a result, employees’ work styles are changing, and an increasing number of employees and companies are choosing remote work and side jobs.

Zoom can realize the changes associated with this work style reform and make it more efficient.

Even if you don’t have an office or a conference room, even if your employees are at home, you can communicate quickly with Zoom.

Differences from other communication tools

There are many communication tools other than Zoom, but all of them require that all users have login authentication, and there are many cases where meetings cannot be held unless both parties have completed friend authentication in advance. bottom.

However, with Zoom, you can join the meeting by simply sharing the 9-digit or 10-digit number or clicking the invitation URL link.

This sharing is possible not only inside the company but also outside the company, so it is ideal for regular communication with business partners and outsourcing contractors.

The simplicity of this connection can be said to be the biggest feature of Zoom.

Also, since the communication volume is low, it is possible to connect sufficiently even with access by smartphone packet communication or mobile Wi-Fi router.

Of course, it has all the elements necessary for web conferencing, such as screen sharing and image sharing, so you can start a web conference immediately after installing it.

What you need for Zoom Meetings

Zoom’s video conferencing and message chat functions in general are called Zoom Meetings.

A major feature of Zoom Meetings is the ability to quickly host, join, and collaborate on web conferences on any device.

And by synchronizing with the calendar system, it is easy to invite and participate in regular meetings and internal meetings.

Equipment required for Zoom Meetings

After downloading the Zoom app to your smartphone or computer, you need the following three things to hold and participate in a web conference.

  1. webcam
  2. microphone
  3. speaker

However, recent Windows and Mac PCs are already equipped with all of these, so in many cases there is no need to buy new ones.

If you need high-quality images and sound for large-scale seminars, it is better to prepare the necessary equipment.

Other features of Zoom Meetings

After you have the equipment you need for Zoom Meetings, all you have to do is start web conferencing and chatting. In addition, we listed what Zoom Meetings can do and its features.

  • Supports up to 1,000 video participants with HD video and audio. Up to 49 videos can be split on screen.
  • Multiple participants can share their screens simultaneously. Furthermore, two-way communication is possible, such as jointly annotating
  • All meetings are encrypted and highly secure, so you can use it with peace of mind
  • Meetings held can be recorded, recorded and saved locally or on the cloud
  • Sync with Outlook and Google calendars, notify attendees to schedule and start
  • Team chat features include history search, integrated file sharing, and up to 10 years of archiving
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It is no exaggeration to say that Zoom Meetings has all the necessary elements for a web conference.

Using these functions, it is recommended for web conferences, online salons, seminars, internal and external training, etc.

What is Zoom Rooms?

Simply explained, Zoom Rooms is like Zoom for conference rooms.

Zoom Meetings is a web conference that can be held online anywhere, but Zoom Rooms are installed in a space such as a conference room, and when a web conference is held, this Zoom Room is launched and used. .

Equipment required for Zoom Rooms

  1. Computer or Mac for Zoom Rooms
  2. iPad for Zoom Rooms
  3. Web camera
  4. microphone
  5. speaker
  6. monitor

These should always be kept stationary for Zoom Rooms as a set.

You can arrange them separately, but you can also purchase a set that includes everything, so if you want to save time and set up easily, this is recommended.

Differences between Zoom Rooms and Meetings

The difference between Zoom Rooms and Meetings is whether each person participates in a meeting in a different place or multiple people participate in one place.

With Zoom Rooms, each individual’s device is not occupied and there is no need for setup.

Even if you don’t have a license, you can participate as long as you’re in Rooms.

Comparison of Rooms and Meetings (when using the paid version)

Rooms Meeting
Purpose/Usage scene Teleconferencing. Multiple people gather in the conference room and participate in the conference from stationary equipment terminals, and of course people in remote locations can also participate from PCs/devices. Participate in web conferences from your personal PC, tablet, or smartphone
cost It depends on the number of accounts, etc. Please contact us
license holder individual company etc.
Required equipment PC, tablet, smartphone Display, PC, tablet for controller, microphone, speaker, camera, etc.
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In this way, Zoom Rooms are suitable for the following situations.

  • There are many meetings where multiple people always attend
  • The team sometimes holds external meetings
  • Such as receiving training from one person multiple times

It is highly recommended because it uses a dedicated camera, microphone, and speakers, so you can have a highly satisfying meeting.


How was it? Zoom has a very good reputation as a web conferencing tool, but it has a variety of functions and can be used in various situations.

You can use a lot of functions even in the free version, but since there are no time or function restrictions, we highly recommend introducing a paid plan for companies.

By introducing Zoom, efficient and highly effective internal and external communication will be realized. Please consider introducing it.