[Web conferencing app] Summary of how to use and prepare for using Zoom on an iPad

[Web conferencing app] Summary of how to use and prepare for using Zoom on an iPad

Notes
・Since this content is intended to provide general information, it includes initiatives in which we are not involved.
・Photos and images used in the article are images. It may differ from the content provided by the actual product or service.
・The content of this blog is based on the information at the time of publication. Therefore, regarding the content of the product, images and operating procedures may differ from the current version due to version upgrades, etc.

*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings of 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

Zoom is used by a great many people for web conferences, meetings, online salons, etc.

This Zoom also has an application for smartphones (smartphones) and tablets called “Zoom Cloud Meetings”.

Of course, this “Zoom Cloud Meetings” can also be used on the iPad, which is a type of tablet.

This time, we have summarized information such as how to use this “Zoom Cloud Meetings”, how to set it up, and what you can do with the iPad.

It’s easy to understand, so please check it out.

Download and install “Zoom Cloud Meetings”

Download “Zoom Cloud Meetings” on your iPad and install it first.

Tap the Apple Store app icon on your iPad, enter “Zoom” in the search window, and search.

Then you will find “Zoom Cloud Meetings”, so tap here to download and install it.

After installing “Zoom Cloud Meetings”, launch the app and you should see a screen with “Join a meeting” written in the center.

If you just want to join a Zoom meeting, just tap “Join meeting”.

If you want to open (host) a Zoom meeting, select “Sign up” or “Sign in“.

If you already have a Zoom account, click “Sign in”. If you do not have one, click “Sign up” at the bottom of the screen to create an account.

How to open (host) a meeting

How to open a Zoom meeting on your iPad and how to use it is very simple.

After creating an account, tap “Sign in” to log in first.

Enter your registered email and password to sign in.
Alternatively, you can sign in using your Google account or Facebook.

This area may be easy to use if you are an iPad user.

There is almost no difference in how to use “Zoom Cloud Meetings” on iPads and smartphones and the desktop application of Zoom on PCs and Macs.

However, the iPad version of Zoom has an interface screen made for tablets, so it will be very easy to use and easy to see.

After signing in, you should be able to see the following icons on your screen.

  • schedule
  • Meet Now
  • Participation

Literally tap “Meet Now” if you want to have a Zoom meeting right now, or “Schedule” if you want to schedule a meeting later.

If you choose to meet now

This is a good choice if you want to immediately start a Zoom meeting on your iPad or use it as a test.

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Calls and meetings can be started immediately. The iPad already has a microphone and speakers, so if you have a device, you don’t need the initial equipment.

A meeting can be held by sending an invitation URL or invitation email to the participants.

If you choose schedule

When you select “Schedule”, a screen for setting the meeting time etc. will be displayed.
The contents that can be set are as follows.

  • Meeting title name
  • meeting time
  • Time zone
  • repetition
  • calendar
  • Use Personal Meeting ID
  • Turn on host video at start
  • Turn on participant’s video while joining

I think you can literally understand how to use each, but I will briefly explain each item.

Meeting title name

You can set the name of the web conference.

meeting time

You can set the holding time of the web conference.

Time zone

If you are planning to attend overseas participants, you can notify the time considering the time difference.

repetition

Turn this on if you are planning to hold a regular meeting or hold an online salon or seminar on a regular basis. You can save the trouble of setting each time.

calendar

You can sync with the calendar app on your tablet or smartphone. For iPad, iCalendar is displayed.

Use Personal Meeting ID

You can choose whether to open a meeting with an ID assigned to you (same as your personal Zoom room number).

Turn on host video at start

A setting for whether the meeting host‘s video is turned on and opened when the meeting starts.

Turn on participant’s video while joining

Setting whether to turn on and open the participant‘s video at the start.

Being able to synchronize with the calendar app seems to be a unique way to use the iPad, and it is very convenient.

How to join a meeting from iPad and how to use it

Let’s also look at how to use Zoom to join a meeting.

Joining a Zoom meeting is also very simple.

The organizer (host) will send you an invitation URL and an invitation email, so click each invitation URL.

If you have an iPad, you can participate in a meeting using a browser (Chrome, Firefox, etc.) without installing the app, but it is overwhelmingly easier to install and use the app .

You can join the meeting immediately by tapping the invitation URL with the app downloaded.

Alternatively, with the app launched, tap the “Join” icon and enter the room number to join.

In this case, the room number must be shared by the organizer (host).

How to use and what you can do with the iPad version of the Zoom app

So far, we’ve seen the basic usage of the Zoom app on the iPad, but in fact there are still many things you can do with the Zoom app on the iPad, so let’s introduce them.

List of functions available with the iPad Zoom app

  • Chat function
  • screen sharing
  • Whiteboard function
  • file sharing
  • Virtual background setting
  • Recording function

In addition to calls and web meetings, there are many other useful ways to use the iPad Zoom app.

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I will explain each one.

Chat function

The chat function can send messages In addition to normal chat, you can also send messages during the meeting.

If you don’t want to send messages (chat) during the meeting to everyone, you can specify the participants and send them.

screen sharing

You can specify and share each other’s screens. As a result, until now, preparations such as sending materials in advance or downloading and printing them out were necessary, but this is no longer necessary.

With this function, you can easily explain using sales materials, presentations, and manuals.

Whiteboard function

“Whiteboard function” which is a kind of screen sharing function. This allows you to show each other while sharing pictures and letters written with your finger or touch pen on the iPad screen.

The iPad has a large screen and it is easy to write letters and pictures, so it is a function that seems to be useful when you want to explain something or share an image.

file sharing

By linking with a file sharing app, you can share documents in file format. You can share files such as photos, videos, and documents during and after the meeting.

Virtual background setting

This “virtual background” setting is one of Zoom’s interesting features. Cut out your own background and replace it with a ready-made background or an image of your choice without the need for photo manipulation or special effects.

Once you learn how to use this virtual function, it will be useful in situations where you don’t want others to know where you are, or when you don’t want to show the inside of your room.

Recording function

Finally, I would like to introduce one of the most popular functions of Zoom, the recording function.

In the past, meetings and conferences required handwritten minutes or handwritten minutes on a computer, and seminars and workshops were recorded with a video camera.

However, Zoom can record all web meetings, online salons, web seminars, etc.

You can upload the recorded meeting scenery to a video site later, or you can share files.

However, if you use Zoom with a free version license, it is a disadvantage that it will put pressure on the capacity because it will be saved in the iPad.

Also, if you want to upload it to a video site or post it on your own website, you need to encode it, so it takes time and effort.

If you want to save those hassles, we recommend switching to a paid plan.

With the paid version, all recorded files can be saved in the cloud. It saves you the trouble of sharing!

Zoom is popular because you can use a lot of functions even with a free license, but in fact many companies and organizations are switching to paid licenses.

There are several reasons for this, but many people cite the fact that there is no time limit for meetings and the ability to store recorded files in the cloud.

No meeting time limits

Zoom has a limit of 40 minutes per meeting time for free licenses, regardless of PC version, iPad, smartphone, etc.

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That may be enough for one-on-one sessions, but it won’t work if you’re using a meeting at a company or organization with a large number of participants.

Recorded files can be stored in the cloud

This is the reason why people who hold online salons and web seminars, and those who participate often switch to the paid version.

If you want to save, review, or publish a meeting you hosted (attended), you must save the recorded file and publish it later.

With the free version of Zoom license, recording is possible, but saved files are stored locally on PCs, Macs, iPads and smartphones.

However, this would put pressure on the storage capacity and would be difficult to manage. Moreover, in order to upload these recorded files to video sites, it is necessary to encode them, which is a time-consuming and labor-intensive process.

Paid licenses are popular to prevent this from happening. If you have a paid Zoom license, you can save recorded files in the cloud (online).

This saves space on your iPad or smartphone, and you can share recorded data saved in the cloud with a URL, so you don’t need to upload it to a video site or encode it.

summary

How was that. This time, I explained how to use the Zoom app and basic knowledge that I want to know on the iPad, and introduced how to use the iPad app that is convenient to know.

We also explained why it is recommended to switch to a paid license.

Zoom has a reputation for being “sufficient to use” even with a free license, but many companies and organizations are switching to paid licenses.

If you are thinking of introducing it to your company or organization, please contact us once.

The person in charge will guide you to the most suitable plan and fee according to the number of people and purpose of use.