[Understand in 10 minutes] Explain the difference between Zoom licenses, meetings and Rooms

[Understand in 10 minutes] Explain the difference between Zoom licenses, meetings and Rooms

Notes
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*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity.

Recently, Zoom has been attracting a lot of attention as a way to reform work styles and prevent infectious diseases.Among them, I think that there are many people who imagine Zoom as a tool for online conferencing, but there is actually a service called Zoom Rooms.

Simply put, the former is called Zoom Meeting (meeting), and the latter Zoom Rooms is a slightly different service (license).

However, even if you suddenly hear it, it’s hard to understand the difference between these, isn’t it?

In this article, we will explain the differences between Zoom Meetings and Zoom Rooms in an easy-to-understand manner and introduce the uses for each service.

Basic Product Information and Comparison of Zoom Meetings and Zoom Rooms

We will compare Zoom Meetings and Zoom Rooms, but first let’s review the basic knowledge of each license.

What is a Zoom meeting?

Speaking of Zoom, many people should think of this meeting.

It is a web conference or an online meeting where people remotely hold a meeting online using a PC, smartphone, or tablet.

Many Zoom users actually use this Zoom meeting, and it is highly rated for its high communication system and rich functionality.

It has very useful functions for conducting meetings such as document sharing, screen sharing, recording function, etc., and there is no limit to the convenience such as whiteboard function, chat function, virtual background, etc.

Another popular secret is that it can be used with simple settings and setup.

What is Zoom Rooms?

Zoom Rooms is a permanent Zoom terminal configuration like a conventional video conferencing system.

Multiple people gather in a conference room with Zoom Rooms set up, set up a permanent terminal such as a tablet as a controller, and participate in the conference.

It is convenient to enter a meeting with multiple people from one place and hold a meeting with an outside person.

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The difference between Zoom meetings is whether they gather online from separate locations (meetings), or whether one group communicates with many people from a permanent location (rooms).

Compare Zoom Meetings and Zoom Rooms

meeting Rooms
kinds Web conferencing tool TV conferencing tool
Usage Participate in meetings individually from your PC, smartphone, or tablet A plurality of people gather in a conference room and hold a conference with people in remote locations. Log in using a tablet or other device as a controller
price Free/Paid (Professional/Business/Corporate plans) Price varies depending on quantity/inquiry required Contract/inquiry required per conference room
contract individual conference room
terminal PC/smartphone/tablet PC + touch operation controller (tablet, etc.)
composition Device (required if it does not have a built-in microphone, speaker, web camera, etc.) Terminal, display, microphone, speaker, web camera
Estimated number of people 2 people 4 people ~

Recommended uses and related scenes for each

Now that you know the difference between Zoom Meetings and Zoom Rooms, in this section I will talk about what kind of use and scene each is suitable for.

Uses and related scenes suitable for Zoom meetings

The uses and scenes that Zoom meetings are suitable for are clear.

In other words, it is a web conference or meeting with multiple participants.

Web conferencing and online meetings

Since it is possible to participate regardless of location, travel time and costs are unnecessary compared to conventional meetings.

In addition, there is no need to prepare and distribute materials by sharing materials and screens.

It is also easy to set up and set up, so even beginners can start right away.

In-house training, lectures, etc.

Zoom meetings are useful for in-house training and online lectures that convey manuals and know-how.

People in the company can listen to what the lecturer is saying from their desks or homes, so it is also good for new employee training before joining the company.

By using the whiteboard function, which is a type of screen sharing, it is possible for participants to simultaneously view images and images that the lecturer writes freehand.

Furthermore, if you set up and use the break room function, you can divide the participants into small Contacts and Channels . You can add contacts, create contact groups and have discussions among the participants participating in the lecture.

There is also a recording setting function, so I think it would be good to use it to review the recorded content later or check the details of what you missed.

Web seminars and online salons

Although the situation is slightly different from Zoom meetings, Zoom is also very popular with those who host webinars and online salons.

Of course, it is possible to hold web seminars and online salons with Zoom meetings, but in fact, there is also a service package called “Zoom Webinar“, which is a function specialized for seminars and salons, so we recommend checking it out.

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Uses and related scenes for Zoom Rooms

So what are the uses and scenes for which Zoom Rooms is suitable?

In the case of Zoom Rooms, the essence is the same as Zoom Meetings, so rather than using it, I will introduce the scene it is suitable for.

Use for regular meetings

If you are a company or organization that has regular meetings with external clients, or has many opportunities to do (or receive) consultancy, Zoom Rooms may be right for you.

Zoom meetings require individual settings and connections, such as PCs, smartphones, and tablets, so they occupy personal terminals and take time to set up every time you log in.

However, with Zoom Rooms, which is always connected, such trouble is unnecessary.

Once you gather in the conference room where Zoom Rooms are permanently installed, all you have to do is connect to the outside and start, so it’s very easy.

Management is easy because the contract is for each conference room

Unlike Zoom Meetings, Zoom Rooms is a contract for each conference room, so there is no need to manage licenses.

Also, Zoom Meeting licenses can only be used by individuals, but Zoom Rooms are permanently installed in the conference room, so anyone can use them at any time.

This point makes a big difference.

Can be used with branding in mind

Unlike Zoom Rooms, Zoom Meetings are accessed individually, so image quality and communication quality vary depending on the device and Internet environment.

There is no problem if you use it everyday, but if you are dealing with a client or important business negotiations, you can’t do that.

Zoom Rooms starts with a dedicated camera, microphone, and speakers, so unlike Zoom Meetings, it can be used in a stable environment.

Also, if multiple people gather on one smartphone or tablet and try to have a meeting, it may be difficult to hear everyone’s voices or not be able to see everyone on the web camera.

But with Zoom Rooms, you don’t have to worry about that.

Even a small space can be used as a meeting room

Until now, it has been very costly to prepare a meeting room for 7-8 people for small and medium-sized companies, and it has been an annoyance due to space issues.

However, with Zoom Rooms, if there are a certain number of people in a conference room where Zoom Rooms are permanently installed, and clients and outsiders can access from the outside, meetings of 10 or more people can be held even in a small space . increase.

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The same can be said for large companies.

If you’re a large company, meeting space may be just fine, but are you suffering from a chronic room shortage?

Even if you try to use it, there are many cases where the conference room is full and you can not use it.

In such a case, Zoom Rooms will make the use of conference rooms more flexible.

Summary of the article about the difference between meetings and Rooms

How was it? This time, I explained the difference between Zoom Meeting and Zoom Rooms, and the uses and scenes that suit each service.

Zoom is a high-quality, multi-functional tool that is currently being introduced by many companies and organizations.

I would like you to use Zoom once because it has many benefits, such as promoting work style reform and responding to unforeseen situations such as epidemics of infectious diseases.

You will be amazed at its ease of use and convenience.

Also, as I mentioned in the commentary, when a company or group introduces Zoom, the price will vary depending on the number of people and the scale.

For details, please contact us from the following. Our professional staff will guide you to the best plan and price.