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*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.
From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity.
This time, we will explain the benefits of linking calendar services such as Zoom and Google Calendar, and how to set up each PC and smartphone application.
Advantages of linking services such as Zoom and Google Calendar [PC Edition]
Linking Zoom and Google Calendar has the following advantages.
- Schedule a Zoom meeting from Google Calendar
- Participation URL and details can be sent to meeting participants all at once through Google Calendar
- Participants can join the meeting by simply clicking the join URL on the calendar
These three benefits are especially useful when you have regular meetings with your company or clients, and for advance notice of large meetings.
Whether you open or participate in a Zoom meeting, you have to write the schedule and manage the URL separately, but by linking Zoom and calendar services such as Google Calendar, you can do them all at once.
How to link Zoom and Google Calendar
We will explain how to link and register Zoom and Google Calendar. If you normally use Firefox, you can follow the same procedure.
Cooperation method
- Open Zoom official site
- Download the extension for Chrome browser from the bottom of the page
- Click “Add to Chrome”
- You will be asked if you want to add the Zoom function to your browser, so click ‘Add extension’
It’s very easy like this.
Set options in advance
Once the Zoom function has been added to Chrome (Firefox), let’s look at the upper right corner of the browser.
You should be able to find the blue Zoom icon.
Click here and you will see a button to “Schedule a Meeting” or “Start a Meeting”.
If you are not logged into Chrome at this time, you will be prompted to log in.
This time, select “Schedule a Meeting”.
Then the option screen will be displayed, but basically there is not much need to change the settings, but I think that it is displayed in English notation, so I will briefly explain each item.
| Meeting ID | Generate automatically/Personal Meeting ID | Automatically generate an ID to the meeting room every time / Use a Personal Meeting ID (Personal ID requires a paid license) |
|---|---|---|
| set up a password at the individual meeting, go to the settings tab and enable it. This setting will give you an option to set your Password | Require meeting Password | Require password for meeting room |
| Video | Host | Whether to require the host to turn on the video when the meeting starts |
| Participant | Whether to require participants to turn on their video when the meeting starts | |
| Audio | Telephone/Computer Audio/Both | Whether to use the telephone line, computer audio, or both when joining a web conference |
| Options | Require registration | ask for pre-registration |
| Enable join before host | Whether to allow participants to enter the meeting room before the host | |
| Mute participants upon entry | Whether participants are muted by default when joining a meeting | |
| Only authenticated users can join | Whether to require participants to enter while signed in to Zoom | |
| Automatically record meetings | Whether meetings are automatically recorded | |
| Include Invite Link in location field | Whether to display the invitation URL on Google Calendar | |
| Enable additional data center regions for this meeting | Whether to allow data center selection when using Zoom | |
| Alternative hosts | Enter email to set alternate host | |
| Usage (TEST) | Fill in here, no selection required |
This completes the import and linkage of Zoom and Google Calendar.
Let’s actually set up a Zoom meeting from Google Calendar
Now that the preparations are complete, let’s actually set up a Zoom meeting from Google Calendar.
It’s also very easy. There are two ways to set up, continuing from the previous option setting (clicking the Zoom icon in the upper right of the browser) and scheduling directly from Google Calendar.
How to click the Zoom icon on the top right of your browser
- Click the Zoom icon in the upper right corner of your Chrome browser
- Click “Schedule a Meeting”
- Set options or click “Continue” if not required
- Set the title, time, and guests
- Click “Save” to finish
How to schedule appointments directly from Google Calendar
- open google calendar
- Click on the time slot you would like to schedule your meeting
- Set the title, time, and guests
- Click “Make it a Zoom Meeting”
- You will be asked if you want to notify the guest, so select and complete
If you have an iPhone, you can sync from the smartphone app.
If you have an iOS device such as an iPhone, you can also synchronize with the calendar from the smartphone app.
Unfortunately, as of June 2020, it is not possible from the Android smartphone app.
Also, please note that the calendar to be synchronized is only the default Calender.
How to sync Zoom and iCalender on iPhone
- Sign in to the Zoom app (Zoom Cloud Meetings)
- Tap “Settings” at the bottom of the app
- Select “Meeting”
- Turn on Synced Calendars
- Select the calendar (account) you want to sync with Zoom
- If a blue check mark appears on the right side of the selected calendar, it is completed.
How to schedule a meeting from the Zoom app and sync it to your calendar
- Launch the Zoom app
- tap schedule
- Select “Calendar” when setting up a meeting
- Tap “Done”
summary
How was it? This time, I explained how to link Google Calendar and Zoom, which is a must-know for regular meetings and meetings with a large number of people in the company.
Some parts are in English, but it’s not that difficult, so I don’t think you’ll have any trouble setting it up.
One of the features of Zoom is that it is very rich and excellent in cooperation with other applications and systems, like cooperation with Google Calendar.
In addition, it is necessary to switch to a paid license, but it is also possible to seamlessly link with business tools such as Slack, so it is recommended to consider it.
Also, if you have a paid license, you can use web meetings without a time limit of 40 minutes, which is very convenient.
The cost of a paid license will vary depending on the functions you need and the number of participants, so if you are thinking about introducing a paid Zoom license, it is better to contact us from the banner or button below.
The person in charge will guide you to the best plan and price.