[Microsoft 365] How to set up your subscription and automatic updates for Office

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For Microsoft 365 subscription billing and Office updates, you can optionally set whether to automatically update or not.

This article explains the steps to switch automatic update settings for Microsoft 365 and Office.

How to check and change the automatic renewal of Microsoft 365

First, let’s take a closer look at how to set up auto-renewal on your Microsoft 365 subscription bill.

We will also explain the flow and reactivation procedure when automatic renewal is turned off.

Steps to enable or disable recurring billing for Microsoft 365

Here‘s how to turn auto-renewal of your Microsoft 365 subscription billing on or off.

  1. Go to the Microsoft 365 admin center ( https://admin.microsoft.com/ ) and sign in
  2. Click “Billing”
  3. Click “Your Product”
  4. Click on the appropriate subscription service
  5. Select “Subscription and payment settings” on the details page
  6. Click “Edit recurring billing”
  7. Select “On” or “On, but update once” or “Off”
  8. Click “Save”

If you turn off auto-renewal of subscription billing, you will receive an expiration date notification by email and in the admin center during the life of your account.

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If you want to continue using Microsoft 365, change the automatic renewal to ON by the above method within the valid period and set the contract to be renewed.

What happens to your data when you turn off automatic updates

If the validity period expires with automatic renewal of subscription billing turned off, the handling of data stored in Microsoft 365 will transition as follows.

After deleting the data, even the administrator will not be able to access the file, so be sure to retrieve the necessary data within 90 days.

Expired (30 days) Invalid (90 days) deleted
Types of users with access all users admin only – (data deleted)
General User Privileges Normal access to Microsoft 365 Files application I can’t access the Microsoft 365 Files application I can’t access the Microsoft 365 Files application
Admin rights You can access the admin center Can access the admin center (cannot assign licenses to users) Access the admin center to purchase and manage other subscriptions
Global Admin/Billing Admin Privileges You can reactivate your subscription in the admin center You can reactivate your subscription in the admin center Access the admin center to purchase and manage other subscriptions

Is it possible to reactivate an expired license?

Any expired subscription with auto-renewal billing turned off can be reactivated by a Global Admin or Billing Admin for up to 90 days.

Here’s how to update your subscription billing upon reactivation:

  1. Visit the Microsoft365 Admin Center ( https://admin.microsoft.com/ )
  2. Click “Billing”
  3. Click “Your Product”
  4. Hover over the subscription service that needs reactivation
  5. Select “… (more operations)”
  6. Click “Reactivate this subscription”
  7. Select or add a payment method from the dropdown list
  8. Click “Save”
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How to check and change automatic updates for Office included in Microsoft 365

You can always use the latest version of Office apps within the validity period of Microsoft 365.

The latest fixes are automatically updated by default, but if for some reason you have turned off automatic updates, you will need to update manually.

Next, let’s take a look at how to set automatic updates in Office and how to update manually.

Steps to enable or disable automatic hotfix updates

  1. Launch an Office app and create a new document (or spreadsheet/slide)
  2. Click the “File” tab
  3. Click “Account”
  4. Click “Update Options”
  5. Click “Disable Updates” or “Enable Updates”
  6. Click Yes when the pop-up appears

How to manually update the hotfix

  1. Launch an Office app and create a new document (or spreadsheet/slide)
  2. Click the “File” tab
  3. Click “Account”
  4. Click “Update Options”
  5. Click “Update Now”
  6. Close the “You are up to date” pop-up when you have completed checking and installing updates.

Updates often include security-related content, so basically it is recommended to keep automatic updates enabled.

summary

  • Microsoft 365 subscription billing and Office updates can optionally be set to auto-renew or not
  • Please note that if you turn off the automatic renewal of subscription billing, the data in Microsoft 365 will eventually be deleted.
  • Since Office updates also include security-related content, it is recommended to enable automatic updates unless there is a particular reason.

Unless you want to cancel your subscription or change to a different license, we recommend that you keep the default auto-renewal settings.

NEC Networks & System Integration sells licenses for Microsoft 365, so please feel free to contact us if you need to obtain a new license due to expiration or other reasons.

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