[Microsoft 365 Business Basic] Service overview and available functions

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Microsoft 365, a SaaS-type cloud service that allows you to use various tools provided by Microsoft, such as Office apps and Microsoft Teams, as groupware, has appeared.

In this article, we will focus on the Business Basic license among Microsoft 365, and introduce the target tools and functions, usage fees, etc.

We also explain the benefits of entering into a license agreement with NEC Networks & System Integration, so please refer to it if you are thinking of introducing Microsoft 365 Business Basic.

Overview of Microsoft 365

Microsoft 365 is a SaaS-type cloud service that allows you to use various applications and tools provided by Microsoft in the form of groupware.

First, let’s take a look at the advantages of Microsoft 365 compared to Office so far and the list of licenses provided for Microsoft 365.

What is the difference from the conventional Office? Benefits of deploying Microsoft 365

The main benefits of deploying Microsoft 365 are:

Centralized management of licenses is possible

In the case of the conventional packaged version of Office, the number of licenses held and the number of uses did not match, and management was required for each version, which placed a heavy burden on annual inventory .

With Microsoft 365, you can centrally manage the granting and deletion of licenses according to the number of employees joining and leaving the company, and the number of employees = the number of licenses, so there is no need to take inventory.

In addition , since you can always use the latest version , there will be no additional costs associated with replacement or updates due to lack of support.

Manage files on the cloud

Files created in Microsoft 365 can be stored and managed in the cloud.

Collaborative editing is possible on the cloud, and you can easily track edit history and restore previous versions.

It also reduces the risk of data corruption and loss, so it will be useful for promoting telework and strengthening compliance .

Service can be used from multiple devices

Conventional Office could only be used on 2 units per license, but with Microsoft 365, 1 license can be used on 5 PCs, 5 tablets, and 5 smartphones.

See also  What is the difference between Microsoft 365 and the one-time purchase (permanent version) of Office 2021? Explanation of how to choose

Editing can also be done from the web browser of each device, greatly improving work efficiency while on the move .

List of licenses for Microsoft 365

Below is a list of key licenses available for Microsoft 365.

plan name Microsoft 365
Apps for Business
Microsoft 365
Business Basic
Microsoft 365
Business Standard
Microsoft 365
Business Premium
Microsoft 365
Apps for Enterprise
Microsoft 365 E3 Microsoft 365 E5 Microsoft 365 F1
Target audience General employee General employee General employee General employee General employee General employee General employee front line worker
User limit 300 people 300 people 300 people 300 people Unlimited Unlimited Unlimited Unlimited
Office apps
Exchange
Online
SharePoint
Online
Microsoft
Teams
OneDrive
for Business
add on
Windows
EMS

Business Basic plan features and available services

Next, we will introduce the main services and features available with the Microsoft 365 Business Basic plan.

Office application (*Web version only)

With the Business Basic plan, you can use the web versions of Outlook, Word, Excel, PowerPoint, and OneNote.

It also has a “real-time collaborative editing function” that allows multiple users to work on the same document at the same time .

Note that the Business Basic plan does not include desktop versions of Office for Windows and Mac .

cloud service

The main cloud services and functions available with the Business Basic plan are as follows.

Exchange Online (email)

  • Email hosting and 50GB mailbox
  • Using your own custom domain (e.g. employeename@companyname.com)
  • Corporate email functions on smartphones, tablets, PCs, and the web
  • Schedule management, sharing available meeting times, scheduling, receiving alarms
  • shared calendar
  • Email settings for new users, recovery of deleted accounts, etc.

The introduction of Exchange Online is expected to improve work efficiency and reduce preparation time for scheduling.

In addition, it will be possible to check and adjust schedules from outside the company, which will help facilitate information sharing.

SharePoint Online (cloud portal for teams)

  • OneDrive cloud storage (1TB) for file storage and sharing
  • Save work files directly to OneDrive or SharePoint
  • Granting access rights necessary for file sharing and link generation
  • Secure document sharing and emailing
  • Sync with Windows or Mac, Mobile
See also  How to manage emails and share files using Microsoft 365 Groups

The introduction of SharePoint Online is expected to improve the efficiency of data sharing inside and outside the company and facilitate collaborative work.

It is also effective for strengthening compliance because it supports version history management and file restoration.

Microsoft Teams (voice call, web conference, team collaboration tool)

  • Online meetings and video calls with up to 300 users
  • Chat from multiple devices
  • Manage and collaborate on chats, meetings, files and apps
  • Team site creation for sharing information, content and files
  • Join a conference by phone using a dial-in number (*add-on)

With the introduction of Microsoft Teams, smooth communication can be formed by chatting, sharing files, and holding web conferences in channels for each team.

It will greatly reduce the burden of handing over to employees who participated in the project halfway through.

Other function details

In addition to the above cloud services, the Business Basic plan also includes the following features and support.

Security and compliance Use of Exchange Online Protection / Over 1,000 security and privacy settings / Access control / Automatic password reset / Defender for Business (*add-on)
support Telephone or web support/99.9% uptime guarantee and refund system/License for corporations
Business operation and management Scheduling and daily work planning/Microsoft Lists/Microsoft Forms/Microsoft Visio for the web/Microsoft Bookings

Business Basic is for businesses with boxed products

Since the desktop version of Office is not included in the Microsoft 365 Business Basic plan, it is recommended for companies that already own packaged versions of Office products and want to continue using them until support ends .

Business Basic is a convenient plan for companies that are considering introducing or migrating to cloud services because the license fee is cheap because it does not include Office apps.

Pricing for Microsoft 365 Business Basic

Next, we will introduce the usage charges for the Microsoft 365 Business Basic plan.

In addition, we have summarized the reasons why it is recommended to contract with a sales agent such as NEC Networks & System Integration, rather than a direct contract with Microsoft, so please check it out as well.

Price comparison between official website and agency

The contract fee for the Business Basic plan is as follows.

Annual contract / annual payment Monthly contract / monthly payment
microsoft 9,000 yen 900 yen/month
NEC Networks & System Integration 9,000 yen 900 yen/month

※※Prices are information as of May 2023

Benefits of contracting Microsoft 365 from an agency

In addition to the contents of the Business Basic Plan, NEC Networks & System Integration can propose combinations of solutions and services such as the following and provide installation support.

  • Canario (Telephone brokerage service using AI)
  • DocuSign (electronic contract service)
  • eeasy (schedule adjustment tool for business)
  • Neat (device dedicated to remote conferencing)
  • Slido (seminar/event activation tool), etc.
See also  [Microsoft 365 Business Premium] Plan details such as features and prices

We can support business efficiency and DX conversion from various angles, so if you are a company thinking about introducing IT / ICT tools such as Microsoft 365 Business Basic, please contact NEC Networks & System Integration.

Please contact NEC Networks & System Integration for details of charges and usage.

  • Microsoft 365 is a SaaS-type service that allows you to use all the tools provided by Microsoft
  • The Business Basic plan does not include the desktop version of Office apps, so the license fee is cheap, so it is recommended for companies considering transitioning from the packaged version of Office.
  • NEC Networks & System Integration can also support various solutions and services that can be linked with Microsoft 365 Business Basic.

Please contact NEC Networks & System Integration for more detailed information, such as the details of the Business Basic plan and fees for other licenses.