It can be used in meetings! Explain how to change the number of people displayed on the screen and gallery view with Zoom!

It can be used in meetings! Explain how to change the number of people displayed on the screen and gallery view with Zoom!
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From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings of 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

Have you ever had trouble changing the number of people displayed during a Zoom meeting?

In fact, Zoom can change the number of people displayed.

Therefore, in this article, we will clarify the number of people displayed in Zoom, how to switch, and gallery view.

Please refer to it so that you can have a comfortable meeting.

Number of people displayed on Zoom [PC/smartphone/tablet]

First of all, about the number of people displayed on Zoom.

There are differences in the number of people displayed on PCs, smartphones, and tablets, so let’s grasp it properly.

Number of people displayed on Zoom [PC]

The default setting is that the person who spoke last is displayed large on the screen.

Therefore, one of the participants is always projected on the screen.

When participating on a personal computer, the maximum number of people that can be displayed on one page is 25 by default, and can be expanded to 49 by making settings.

When 100 people participate in the conference, two pages are expanded and the screen display is switched by sliding.

All participants can also speak.

However, even if everyone speaks at the same time, it is impossible to hear what they are saying at all. is also important.

Number of people displayed on Zoom [smartphone/tablet]

The default setting for smartphones and tablets is the same as for PCs, where the person who spoke last is displayed large on the screen.

The maximum number of people that can be displayed in a meeting using a smartphone or tablet is 4 for iPhone or Android, and 9 for iPad.

The number of people displayed will be reduced compared to the PC, so be careful.

If you want to see participants other than those displayed, you can swipe to see them properly.

For how to display the maximum number of people, please see “Gallery view function of Zoom”.

How to switch the display of Zoom

From here, I will introduce how to change the screen display that is easy for you to use from Zoom’s default speaker main display.

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Just changing the screen display can make a big difference, so please use it as a reference.

By the way, basically, the PC is the main function for the functions introduced below.

Be careful as it may not be compatible with iPhone and Android.

When you want to display in full screen

If you want to display only one person in full screen, follow the steps below to switch.

  1. Select the icon with four arrows
  2. Done if full screen

If you want to stop using full screen, you can stop it by pressing Exit Full Screen.

This screen display always shows one person on the big screen.

Therefore, it is easy to understand who is speaking and it is easy to pay attention.

When you want to make the Zoom screen smaller

If you want to make a small screen called a mini window, follow the steps below.

  1. Select Zoom’s minimize icon
  2. Complete when mini window appears
  3. Select the left arrow to hide Zoom
  4. Choose hide video

When you want to stop mini window mode, just choose to exit the minimized video.

Mini window is recommended when you want to work with other apps while using Zoom.

For example, when taking minutes at a meeting, I think I will launch a memo app.

If you minimize it, you don’t need to switch the Zoom screen, so you can take notes smoothly.

When you want to display the participants when sharing the screen

You can also see the participants while you are sharing your screen.

  1. Select Open view at the top when screen sharing
  2. Select side-by-side mode
  3. Complete if participants are displayed on the right side of screen sharing

When you stop, choose side-by-side mode and let’s finish.

At first, the display of the shared screen is large.

However, if you want to make the participant‘s display larger, you can adjust it by moving the separate lines yourself.

Be careful when using this feature as it will not work if dual monitors are enabled.

It is recommended for those who want to see how the participants are doing while sharing the screen at the meeting and see if they are following the explanation.

When you want to freeze the video

By using the spotlight video function, you can always project one person on the big screen.

  1. Select the “…” icon on the participant’s video at the top of the screen
  2. Select the spotlight video and fix it and you’re done

Choose End Spotlight Video to stop.

Note that spotlight videos cannot be used unless two conditions are met.

  • 3 or more participants
  • I am the meeting host

Clear the conditions first.

And Spotlight Video is also available on smartphones.

In the case of iPhone and Android, tap the participant and tap the person you want to designate as the spotlight video.

It can be said that it is a perfect function when holding web seminars and online classes.

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If you only want to see a specific participant, you can also use the “Pin” function, so select it as necessary.

Zoom gallery view feature

Here are some useful gallery view features.

The gallery view function is a function that displays the participants in the same size on the screen.

The maximum number of people that can be displayed is 49 on a personal computer. Smartphones and tablets are for 4 to 9 people.

You can increase the number of people displayed than the default setting.

Also, in gallery view, the screen will not switch regardless of who speaks.

Suitable for discussions and Zoom meetings.

Below, we will introduce how to use each device.

Zoom gallery view function [computer]

First of all, we will clarify how to use the gallery view using a computer with Zoom.

  1. Select the gallery view on the top right
  2. Complete when the number of people displayed is all participants

If you want to exit gallery view, you can do so by selecting gallery view.

Also, if you hide people who participate with a microphone only, the participants with a microphone only will not be counted as one person.

If you don’t see it, change your settings and try again.

Zoom gallery view function [smartphone/tablet]

Next, we will show you how to change the gallery view from your smartphone or tablet using Zoom.

  1. Swipe left while in a meeting
  2. Complete when the number of people displayed is all participants

For smartphones and tablets, the maximum number of people that can be displayed is 4 to 9 people.

If you are in a Zoom meeting with more participants than that, everyone other than those displayed will be on another screen.

If you want to see the situation, swipe to check.

The points to be aware of are the same as when using Gallery View on a computer.

If you can’t get the gallery view to work properly, let’s review the settings.

The upper left screen of the gallery view is a self-portrait by default, but it can be hidden.

During the meeting, touch the meeting settings from “… details” at the bottom right of the screen and turn off “Show my video in gallery view” to switch to gallery view without your self-portrait.

Other useful functions for meetings with multiple people

Finally, I will introduce Zoom tools that are useful when meeting with multiple people.

Knowing this will make your video meetings run more smoothly.

Please try using it.

Meeting password setting

You can set a set up a password at the individual meeting, go to the settings tab and enable it. This setting will give you an option to set your password for your meeting.

Security is a concern because anyone can use Zoom.

Please follow the steps below.

  1. Choose a Zoom schedule
  2. fill in the required information
  3. Check the optional meeting password
  4. enter password
  5. Choose a schedule and complete
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Follow the same procedure when scheduling on your smartphone.

If you send the password along with the URL when sending the URL to the participants, it is possible to start the meeting smoothly.

Please use it when you have to share confidential information.

breakout room

You can create breakout rooms during a Zoom meeting.

A breakout room is a feature that allows you to create a small meeting room within a Zoom meeting.

  1. Choose a breakout session
  2. Decide whether to assign participants automatically or manually
  3. Choose to create a session
  4. Once all participants have been sorted, click Start Session

Breakout rooms allow for small group discussions.

Since the sound other than the group does not come in, it is possible to concentrate on proceeding with the meeting.

By the way, you can create up to 50 breakout rooms, and 100 people can form one-on-one pairs and have discussions.

It is useful when discussion is a must in a group or when you have a discussion.

Summary: Let’s use the number of people displayed on the screen according to the scene of the meeting

This time, I explained the number of people on the screen of Zoom.

The number of people displayed on Zoom is also very important to the quality of the meeting.

The operation method differs depending on the iPad, PC, or smartphone, so let’s carefully read the procedure and operate so that the number of people displayed is appropriate.

We also introduce useful functions that can be used for meetings, so please try trial and error so that the meeting proceeds smoothly.