Introducing the Zoom license recommended for online in-house training and new employee training

Zoom webinars are a convenient service that can be used not only for lectures and product launches, but also as an in-house tool for training and new employee education.

In this article, we will explain what kind of service the Zoom webinar is, the details of the functions, and how to use it during training.

Zoom webinars are recommended for corporate in-house training and new employee training

A webinar is a coined word that combines “web” and “seminar” and refers to a seminar held online.

With Zoom, you can use a paid license “Zoom Webinar” that is specialized for using this webinar.

First, let’s take a closer look at the list of features that can be used in Zoom webinars and how they differ from regular Zoom meetings.

Zoom webinar features

The main features added in the Zoom webinar are as follows.

• Up to 100 to 10,000 people can participate.
• On-demand viewing with recorded data
• Participant analysis and acquisition of reports
• Live stream on Facebook or YouTube
• Switch between panelist and audience
• “Raise your hand” action and chat-style Q&A
• Webinar monetization options and more

By using the Zoom webinar, you can record the training content and play it repeatedly, analyze the data and use it for the next training.

In addition, Zoom webinars can accept up to 10,000 participants, making it a useful tool for large-scale training and seminars, such as joint training with each branch.

To use the Zoom webinar, you need to subscribe to a dedicated add-on.

Add-ons can only be added to accounts using Zoom Meeting paid licenses and Zoom Rooms, and not available in the free plan.

When using Zoom as an in-house training tool, we recommend signing up for a paid license and adding the webinar add-on.

Difference from Zoom meeting

Zoom webinars and Zoom meetings have the following functional differences:

*After October 1, 2021, up to 500 to 10,000 people can participate due to the end of Webiner 100 license sales.

Zoom Meeting is originally a tool suitable for two-way communication, so it is effective in scenes such as interviews and group work.

On the other hand, Zoom webinars can be used to distribute recorded videos, and are suitable for training and lectures that are led by the user who is the instructor.

Each tool has its merits, so it is recommended to use the meeting function and the webinar function properly depending on the training method and number of people.

Benefits of training online

Some of the benefits of using Zoom for online training include:

<Organizer of training>

• Easy to see student reactions
• Collect student feedback in real time
• By using chat, etc., it is easy to obtain the opinions of students who are reluctant to speak offline, etc.

<Training participants>

• You can cut travel and accommodation costs to the training venue
• You can participate in the training from any place, etc.

In addition, due to the recent spread of the new coronavirus infection, it is now difficult to conduct large-scale training face-to-face.

On the other hand, online training has no risk of infection, so Zoom webinars can be said to be a suitable tool for the times.

How to conduct training using Zoom functions

From here, we will introduce a specific training method that utilizes the Zoom webinar meeting function.

By combining multiple functions, it is possible to conduct more efficient training, so if you are worried about how to devise training, please check it out.

Q&A with Raise Hand

The Raise Hand function is a function that can be used by students participating in the training.

It is used when asking a question to the lecturer (host) or as a reaction to an instruction such as “If you understand, please raise your hand.”

It is a good idea to check the progress regularly using the raise hand function so that the progress of the training does not become one-sided.

Presentation using screen sharing

The screen sharing feature allows you to share what you see on your screen with others.

For Zoom webinars, screen sharing is available for the host and panelists, and viewing participants can only receive sharing.

In the training and training of new employees, for example, you can use it as follows.

1. Give students a task to create presentation materials, etc.
2. Appoint students who have completed assignments as panelists
3. Display assignments created by screen sharing and role-play presentations

After all the presentations are finished, it is also recommended to use the voting function to evaluate the content of the presentations.

Also, if you use the whiteboard in the screen sharing function, you can proceed with the training in the form of an actual lecture.

Group work in breakout rooms

A breakout room is a function that divides training participants into multiple small Contacts and Channels . You can add contacts, create contact groups for discussion and work.

By switching to group work, it is possible to prevent many students from talking all at once and not being able to collect information or having students who cannot express their opinions.

Please note that this function cannot be used in webinars, so use Zoom meetings for training that requires communication.

Basic usage of the webinar

If training via Zoom webinar, it must be scheduled in advance.

Finally, let’s take a closer look at how to schedule a training on a Zoom webinar and notify learners.

Preparation and holding of webinars (schedule setting)

For webinars, you can pre-specify users who will participate in the training.

It is possible to schedule without registering participants, but here we will explain the operation procedure for registering.

1. Sign in to the Zoom web portal
2. Click “Webinars” from the navigation menu
3. Click “Schedule Webinar”
4. Select the desired webinar settings (title, description, duration, passcode, etc.)
5. Check “required” in the “registration” option
6. Click “Schedule”
7. Click “Edit” in the “Registration Settings” option
9. Check “Auto Approve” or “Manual Approve”, make any settings and click “Save All”
10. Get the registration URL from the “Invite participants” option and notify the training participants

After that, let’s approve the registration of participants one by one. (In the case of manual, approval operation is required)

On the day of the training, you can start the training by signing in to the Zoom web portal and clicking “Start” on the webinar you created.

Participate in training using webinars

If you are invited to a webinar that requires registration, follow the registration link to the form and complete the registration by the day of the event.

On the day of the training, you can participate in the training simply by opening the link for the webinar.

summary

• Zoom webinar add-on is recommended for large-scale training and seminars with more than 500 people
• In addition to reducing the cost of preparing the venue, online training is an effective means of preventing infection with the new coronavirus.
• By using the screen sharing and hand raising functions, more satisfying training can be carried out.

If the content is just to play a pre-recorded video, the satisfaction level of the participants will decrease.

Let’s create a system where participants can learn by incorporating role-plays and group work using each function of Zoom.