Introducing how to share full screen on Zoom. You can even change the video layout while sharing!

Introducing how to share full screen on Zoom. You can even change the video layout while sharing!

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*Zoom and services including the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

When sharing your screen with other participants in a Zoom meeting, you often select the application window or file you want to share and share the screen. However, if you operate multiple apps in succession, you will need to switch screens many times, and if you want to explain the operation of the taskbar, start menu, etc., there will be parts that cannot be shared.

In such a case, let’s use the full screen sharing function of Zoom.

What is Zoom full screen sharing?

What is Zoom full screen sharing

Zoom’s full screen sharing is a feature that allows you to share your entire desktop to meeting participants .

It is as if you are directly viewing your own computer, and you can realistically convey the movements on the screen.

Advantages and disadvantages of full screen sharing

With Zoom full screen sharing, you can show all the running apps, taskbar, mouse cursor, and pop-up windows, so it is suitable for explaining while switching between multiple apps, or for introducing a series of operation procedures. increase.

On the contrary, it means that the same screen as yourself can be seen by the other party. Be careful when dealing with set up a password at the individual meeting, go to the settings tab and enable it. This setting will give you an option to set your password screens or files you don’t want to make public.

How to share full screen on Zoom

Here are the steps to share your desktop in full screen.

  1. During a Zoom meeting, click Share Screen.
  2. If you select “Screen”, a colored border will appear on the desktop. If you are using multiple displays, select the desktop you want to share from among the displayed “Screen 1”, “Screen 2” ….
  3. Click “Share” to start full screen sharing.
  4. To end full screen sharing, click “Stop Sharing”.
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Why Zoom cannot share the full screen

Why Zoom cannot share the full screen

If you’re trying to share your desktop in full screen and it doesn’t work, it could be for one of the following reasons:

Host has disabled screen sharing for participants

By default, Zoom only allows you to share your screen with the host.

Participants will not be able to start sharing if the host did not allow them to share their screen in the first place. First, ask the host to allow screen sharing.

How to allow participants to screen share during a Zoom meeting

If you would like to allow participants to share their screen after the meeting has started, you can do so at any time from the meeting controls.

  1. Click the Share Screen arrow in the meeting controls.
  2. Select “Advanced Sharing Options”.
  3. Under “Who can share?” select “All participants”.

 

How to allow participants to screen share in advance

  1. Go to the Zoom web portal ( https://zoom.us/ ).
  2. Open Settings.
  3. Turn on Screen Share in In-Meeting (Basic).
  4. Under “Who can share?” select “All participants”.

If you want to allow participants to share their screens before the meeting starts, do so in the Zoom web portal.

Note: Webinar attendees cannot screen share

Zoom webinars allow screen sharing for the host and panelists, but not for attendees.

Full screen sharing is disabled

In Zoom, in addition to enabling/disabling screen sharing, there are items for enabling/disabling full screen sharing.

Even if the host allows participants to share their screens, if the full screen sharing setting is disabled, they will not be able to share their entire desktop, although they can share their screens by app or file.

Enabling full screen sharing can be set in the Zoom web portal, and the host’s settings will be reflected to all participants.

If you can’t share your full screen during a meeting, ask the host to check the settings.

How to configure to enable full screen sharing

  1. Go to the Zoom web portal ( https://zoom.us/ ).
  2. Open Settings.
  3. Under In Meetings (Basic), turn off Disable desktop screen sharing in meetings you host.

Outdated version of Zoom app

If the version of the Zoom app is old, some functions may not be available or malfunctions may occur.

Always keep your Zoom app updated to the latest version.

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How to change the video layout when you share your screen

When you share your screen on Zoom, you may want to see other participants’ videos at the same time, or you may want to focus on the screen you are sharing.

If you screen share from a Mac or Windows computer, you can change the layout of other participants’ videos.

Procedure for showing/hiding the video panel

  1. While screen sharing, click Details in the meeting controls.
  2. Select Show/Hide Video Panel.

Video layout type

Here are the display formats for video layouts that can be used by screen sharers in a Zoom meeting.

View small active speaker video

Display the speaker’s video in a large panel.

View thumbnail video

View participant videos side by side in a vertical layout.

Drag the video panel to the top or bottom of the screen to change to landscape layout.

Display grid video

If there are 6 or more participants (5 viewers in addition to the screen sharer), the participants’ videos can be displayed in a grid.

Hide thumbnail video

Minimizing the video panel shows only the name of the active speaker.

How to change the video layout of the viewer of the shared screen

How to change the video layout of the viewer of the shared screen

When other people are sharing the screen on Zoom, the shared screen may automatically be displayed in full screen.

If the shared screen is large, it’s easy to see small text, but it can be a problem when you want to operate other apps on your computer or view other participants’ videos.

When viewing a shared screen, it’s useful to remember how to change the layout to make it easier for you.

Canceling the full screen display of the shared screen

During a Zoom meeting, this is a method to cancel full screen display after screen sharing has started.

  1. While screen sharing, click Show Options.
  2. Click “Exit full screen” from the menu.

Pre-configure the shared screen to not be full screen

It is a method to turn off the full screen display in advance before the meeting starts.

  1. Launch the Zoom desktop client.
  2. Open Settings.
  3. Select Share Screen.
  4. Under “Window size when sharing screen”, select “Keep current size”.
  5. Close the settings window.

Switch to “horizontal display mode”

If you want to see the faces of the participants while viewing the shared screen, you can set the “horizontal display mode” so that the shared screen and the video image can be placed side by side. In addition, you can freely change the size of the left and right screens, so you can adjust the ratio to make it easier to see.

  1. While screen sharing, click Show Options.
  2. Select “Horizontal display mode” from the menu.
  3. Click “View” in the upper right and select “Side by Side: Speaker” or “Side by Side: Gallery” to switch between speaker view and gallery view.
  4. The shared screen is on the left and the video is on the right. Hover over the shared screen and video borders and drag the separator left or right to resize the left and right views.
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summary

summary

  • With Zoom’s full screen sharing, you can share the entire desktop, which is convenient when you want to explain how to operate multiple apps or the desktop, taskbar, or start menu.
  • Participant screen sharing and full screen sharing can be controlled through host settings
  • Video layout can be selected even during screen sharing, and it can be customized for easy viewing

If you want to switch between apps one after another, use full-screen sharing to show the entire desktop for smarter operation. There is no doubt that more effective presentations will be possible by using the optimum screen sharing method according to the purpose.