In addition to how to record a Zoom meeting, a summary of frequently asked questions

In addition to how to record a Zoom meeting, a summary of frequently asked questions
Notes
・Since this content is intended to provide general information, it includes initiatives in which we are not involved.
・Photos and images used in the article are images. It may differ from the content provided by the actual product or service.
・The content of this blog is based on the information at the time of publication. Therefore, regarding the content of the product, images and operation procedures may differ from the current version due to version upgrades.

*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

More and more people are using Zoom as a web meeting app that anyone can use immediately, but in fact it also supports recording of meetings.

However, there may be people who have never used Zoom’s recording function or who do not know how to use it.

Therefore, this time, we will introduce information about the recording and recording function of Zoom.

This article is for people who:

  • People who want to know how to use the recording function of Zoom
  • People who don’t know where to save Zoom’s recording/recording data
  • People who are concerned about points to note about Zoom’s recording function

Zoom has a recording function

Zoom has a recording function

As I mentioned at the beginning, the Zoom app has a recording function, so you can review it after the meeting is over.

Examples of the use of the recording function include the following.

  • Preparing Accurate Minutes
  • Confirmation of shared information
  • Extraction of improvement points such as webinars

If you make good use of Zoom’s recording and recording function, you will have fewer meetings that just use time. There is a possibility that you will find a way to communicate firmly with the other person in a limited amount of time.

How to record a meeting on Zoom

So, what settings should I make to record meetings with the Zoom app?

There are two recording methods for Zoom, “manual recording” and “automatic recording” , so we will explain them separately.

Recording method ① Manual recording

When you start a meeting on Zoom, a recording item will appear on the host’s menu screen.

Manual recording is a mechanism that allows you to easily start and stop recording by simply clicking the mark.

Recording/recording method ② Automatic recording

If you want all your meetings to be recorded, you can conveniently change the default setting to automatic recording. The setting method is as follows.

  1. Log in to the Zoom website
  2. Sign in to your account
  3. Transition to setting screen
  4. Select “Settings” from the left
  5. Click the “Record” tab in the center of the screen to switch the screen
  6. Turn on the “Auto Record” setting method
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Note that automatic local saves only start when the host joins the meeting from a personal computer (PC).

There are two ways to save recordings

There are two ways to save recording data for the Zoom app: “local save” and “cloud save”.

We will explain the advantages and disadvantages of each data storage destination and storage method in order.

Save method ① Local save

Zoom’s local storage is a mechanism in which recorded data is directly saved on the device used, such as a personal computer (PC).

You can set the save destination of the data yourself, so we recommend saving it to a USB device and reading it on your computer (PC) only when you need it.

Also, local storage can be used with the free version of the Zoom app.

We have summarized the advantages and disadvantages of Zoom’s local storage in a simple table, so let’s compare it with the cloud storage introduced later.

merit Recording is possible even with the free version of Zoom Data can be saved directly to a folder on a personal computer (PC)
Demerit The capacity of the personal computer (PC) is running low. You can only check the contents of the device that saved the data.

How to save (2) Save to the cloud

Zoom’s cloud storage is a mechanism in which recorded data is saved in the app’s cloud storage.

Unlike local storage, recording data is not directly saved on the device, so you can record Zoom meetings on mobile devices (e.g. smartphones, tablets).

When it comes to saving to the cloud, some people may be concerned that it will be saved in an unknown overseas data center, but in fact, with the Zoom update from the beginning of this year, recorded files can now be saved. A function to select the data center to save has been released, making it possible to use it with more peace of mind.

However, cloud storage is not available in the free version of Zoom. It is necessary to change the usage plan to a paid Pro, etc.

Benefits of cloud storage

If you have a paid plan, you can save it in the cloud, so it will not take up space on your PC’s HDD.

Also, since the data is stored on the cloud, it is a great advantage that it is easy to issue a URL and share it with others.

If you have many opportunities to share meetings with participants, need to keep minutes every time, or have many opportunities to look back and review at seminars and online salons, we recommend changing to a paid plan. .

How to use Zoom recording data

We will introduce how to play back and share data recorded using the Zoom app.

How to use ① Play recording data

The playback method for recording and recording data of Zoom meetings differs depending on the storage method.

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In the case of local saving, as explained earlier, data is saved in a file on a personal computer (PC) that has been set in advance. If you open the data from the file, you can play back the recorded data.

If you have selected cloud storage, you can check the recorded data from the Zoom browser. The method of accessing the cloud is as follows.

  1. Log in to the Zoom website 
  2. Click “Record” on the left menu
  3. Select the meeting you want to see data for and click Open

How to use ② Share recording data

You can easily share the recording data of the Zoom meeting with the participants.

In the case of local storage, share the data with the person you want to share using tools such as email, LINE, and YouTube.

In the case of cloud storage, it is OK just to share the URL where the recorded data is stored with the other party.

Things to keep in mind when recording Zoom meetings

Finally, here are some points to keep in mind when recording meetings using the Zoom app.

By reading it in advance, you can prevent troubles with the participants of the meeting, and you can get data with good sound quality, so be sure to check it thoroughly.

Get permission from the other person to record

Some people who have never used Zoom’s recording function may think that the recording will not be known to the other party.

In conclusion , when the host uses the recording function, it will be displayed on the participant‘s screen that it is being recorded. Therefore, if you record the meeting, the other party will always know.

Let the participants know in advance that the host will record the event. At that time, even if you just ask to keep the volume of your voice as constant as possible, the quality of the recorded data will be improved.

Note that participants other than the host can also use the local recording feature of the meeting, but they need the host’s permission.

Volume varies depending on the device used

Zoom has found that the volume of recordings varies depending on the device used.

Therefore, if you want to save recording data with a well-balanced volume, it is a good idea to test in advance.

For example, when performing live music online using Zoom, a detailed meeting is necessary.

If you want to use the smartphone app, charge it in advance

If you use the Zoom app on your smartphone, charge it before the meeting. This is because, in rare cases, electrical noise may be introduced when recording a Zoom meeting while charging.

If there are people who use smartphones in the Zoom conference, we recommend that you announce them in advance.

Prepare equipment to improve sound quality and image quality

If you want to improve the sound quality and image quality of recording data as much as possible, use better equipment such as microphones and cameras. You can expect to improve the sound quality just by using earphones.

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Most personal computers (PCs) have built-in microphones and cameras, so if you don’t care about the sound quality or image quality, you don’t need to prepare dedicated equipment.

However, if you want to create a video using Zoom’s recorded data or upload it to a site such as YouTube, we recommend using equipment.

If you use the recording / recording function to check the contents of the conversation later, it is OK without equipment.

summary

summary

This time, I introduced how to use the recording function of Zoom and the points to note. Here is a summary of the important points:

  • Zoom has a recording function
  • There are two types of recording methods: manual and automatic.
  • There are two types of saving methods: local saving and cloud saving. Cloud saving is only for paid plans.
  • Cloud storage is very convenient, so it is recommended to change to a paid plan
  • Recorded data can be played back later and shared
  • Inform the participants in advance when recording with Zoom

Using Zoom’s recording and recording function has the advantage of being able to create accurate minutes and discovering improvements to the webinar. However, it is important to check the points to be aware of before recording the meeting.

Let’s make full use of Zoom’s recording and recording functions by referring to the contents introduced this time.