If you use Zoom, the desktop app is convenient! Installation and basic operation

If you use Zoom, the desktop app is convenient! Installation and basic operation
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*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

“Zoom” is widely used as an online meeting tool for both business and private use.

Zoom can also be used from a browser, but we recommend installing the desktop app for more convenient use.

In this article, we will explain what you can do with the Zoom desktop app and the detailed installation procedure.

What you can do with the Zoom PC desktop app

What you can do with the Zoom PC desktop app

The desktop application version of Zoom is an application for using Zoom on a computer (Windows/Mac).

Except for some functions such as detailed account Zoom webinar window smaller, other options will move to [ Details ]. There are also new settings and webinar management, you can use almost all functions.

First, let’s take a closer look at the screen layout of the desktop application version of Zoom and the functions available for each item.

Home Screen

When you launch the Zoom desktop app, the first screen you see is the “Home” screen.

On the Home tab, you can check the schedule for the day and perform the following operations related to meetings.

Start a new meeting as host
Enter an ongoing meeting as a participant
Schedule a meeting to host
Share screen Screen sharing in Zoom Rooms
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You can also check and change the settings related to Zoom by clicking the gear icon in the upper right of the home screen.

If you want to review settings such as video, audio, background, profile, etc., please operate from here.


In the chat tab of the desktop app, you can send and receive messages with users registered in Zoom.

In addition to individual messages, you can also use group messages by creating channels.

The functions that can be selected from the chat page menu are as follows.

set star mark Show starred message files
chat View chat history/create new chat
Channel View chat history in channel / create new channel
bot View linked apps / Link new apps

You can also start a meeting from the user/channel screen selected in the chat tab.

Since you can call the other party with a single click, there is no need to issue an invitation URL and notify them, and the advantage is that the meeting can be started smoothly.


From the Meetings tab of the desktop app, you can do the following:

  • Confirm My Personal Meeting ID (PMI) and change settings (* Pro account or above is required to change ID)
  • View, change, or delete  webinar page. Here you will see a list of scheduled meetings
  • Issuance of meeting invitation URL (copy)
  • Check/play/delete recorded meetings

contact address

You can check and edit users registered with Zoom on the Contacts tab of the desktop app.

This page is for starting chats and meetings from each user‘s information, and deleting unnecessary contacts.


On the Apps tab of the desktop app, you can add and manage external tools that can work with Zoom.

After installing the additional app, you will be redirected to a web page for authorizing access to the required account information, so follow the instructions.

External linkage from the desktop application is a new function that can be used with Zoom version 5.7.3 or later, so if it is not displayed, you will need to update Zoom.

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Introduction and basic usage of Zoom’s desktop application

Introduction and basic usage of Zoom's desktop application

Next, we will explain how to download and install the desktop application and how to start and join a meeting.

Downloading and installing the desktop app

Regarding the download and installation of the desktop application, the operation method differs depending on whether you have a Zoom account in advance.

When creating an account and doing it as a set

  1. Access the Zoom website (https://zoom.us/)
  2. Enter your email address and click “Sign up is free”
  3. Select your date of birth and click Continue
  4. Open the email you received and click “Activate Account”
  5. You will be asked if you want to register as a school representative, so select “Yes” or “No” and click “Continue”
  6. Set your name and password and click “Continue”
  7. Invite others or click Skip Step
  8. Click the Download button on the Zoom desktop client
  9. run the downloaded file
  10. Install according to the instructions

If you have already created an account

  1. Access the Zoom Download Center (https://zoom.us/download)
  2. Click the “Download” button for “Zoom Client for Meetings”
  3. Execute the downloaded “Zoom.pkg” file
  4. Install according to the instructions

Host a meeting from your desktop app

There are two ways to hold a meeting on Zoom’s desktop app: launch an immediate meeting or schedule a meeting for a later date.

If you want to start the meeting immediately

  1. Launch the Zoom desktop app and click “New Meeting”
  2. Click “Start meeting” (If you use My Personal Meeting ID, turn it on and click)
  3. Click “Participants” from the toolbar at the bottom of the screen
  4. Click “Invite”
  5. Notify the invitation URL by email or chat within Zoom

To schedule for a specific date and time

  1. Launch the Zoom desktop app and click Schedule.
  2. Set meeting dates, scheduled times, passwords, etc.
  3. Click “Save”
  4. Set members to invite and timing of notifications
  5. Click “Add”

You can edit the meeting schedule and participant information later.

Join a meeting from the desktop app

To join the meeting, simply click the invitation URL with the desktop application downloaded and installed.

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You can also start the desktop application and enter the meeting ID from the “Join” button to enter the room.


  • Zoom meetings can also be used from a browser, but the desktop app is more efficient
  • From version 5.7.3 onwards, external tools can be linked within the desktop app.
  • A Zoom account is required to host a meeting, so it is recommended to create an account and install the app at the same time.

In addition to the desktop application introduced this time, Zoom also provides a mobile application that can be used on smartphones and tablets.

It is a convenient tool that supports various devices, so if you are looking for a meeting tool, please consider using Zoom