By using screen sharing, you can share application screens, slideshows, and videos on YouTube, etc., so it is convenient for those who hold seminars and lectures with Zoom to know the general operation.

In this article, we will explain how to share YouTube videos using Zoom’s screen sharing, and the causes and solutions when sharing is not successful.

What you can do with Zoom’s screen sharing function

First, let’s take a look at the main types of data files that can be shared using Zoom’s screen sharing function.

PC/smartphone screen sharing

The most common choice for screen sharing is to share the operation screen of a computer, smartphone, or tablet.

By sharing the screen of the device, it is possible to display the screens of multiple applications at the same time, and to explain while switching between the screens of multiple applications.

Also, if you use Zoom’s screen sharing, you can display the screen of your smartphone on your computer, so it can be used, for example, when distributing games.

Sharing individual application screens

You can also specify and share individual apps instead of the entire device screen.

If you don’t want participants to see any running apps, specify the apps and display only the necessary screens.

Whiteboard

Selecting Whiteboard in the screen sharing feature displays a blank screen, allowing the host and participants to text and draw with each other.

It would be convenient to use it as a memo for coming up with ideas during a meeting or as a memo when creating minutes.

In addition, the latest version of Zoom (5.10.3 or later) has a new “Zoom Whiteboard” function that allows you to use the whiteboard independently from the meeting.

It is possible to create, share, and edit whiteboards, and the feature is that the data on the whiteboard does not disappear after the meeting ends.

PowerPoint slide show

Zoom has a function called “virtual background” that allows you to set any image or video as the screen background.

By combining this virtual background function and the screen sharing function, it is possible to display a PowerPoint slide show in the background.

If you share the slideshow screen as a virtual background, you will be able to edit your own display size, position, etc., so you will have more ideas for how to show the webinar.

Videos such as YouTube

With Zoom, you can share not only locally stored video files, but also YouTube videos.

YouTube videos can be shared on both PCs and mobiles, so all participants can watch the same YouTube video.

How to watch and distribute YouTube videos on Zoom

Next, we will explain the operation procedure for sharing YouTube videos on Zoom.

The procedures for sharing on the host side and for sharing by participants are summarized, so please refer to them when using YouTube videos as materials for meetings and seminars.

When sharing YouTube on the host side

The operation method for sharing YouTube videos on the host side is as follows.

Desktop client (PC)

1. Start your browser and open the page of the YouTube video you want to distribute
2. Launch the Zoom app and start the meeting
3. Click “Screen Share” in the toolbar at the bottom of the screen
4. Select “Screen” or the browser that has the YouTube video open from the list
5. If you want to play the audio of the YouTube video, check “Share audio” at the bottom left of the screen.
6. Click the “Share” button

For mobile apps (smartphones/tablets)

1. Start your browser and open the page of the YouTube video you want to distribute
2. Launch the Zoom app and start the meeting
3. Tap “Share” in the toolbar at the bottom of the screen
4. Tap “Screen” or “Website URL” from the list
5. If you tap “Screen”, go to the broadcast settings, so tap “Start”
6. If you tap “Website URL”, enter the page URL of the YouTube video and tap “Share”

When sharing YouTube on the participant side

In Zoom, not only the host but also the participants can display YouTube videos by following the same procedure.

However, if you want to ask meeting participants to share a YouTube video, the host must grant screen sharing permissions in advance.

Follow the steps below to allow participants to use the screen sharing feature. (For PC)

1. Click the “^” next to “Screen Share” on the toolbar at the bottom of the screen
2. Click “Advanced Sharing Options”
3. Specify the following options and click “x”

Points to note when sharing YouTube

From here, let’s take a closer look at the points to note when distributing and watching YouTube videos on Zoom.

Causes and solutions for common audio problems

A common problem when distributing YouTube videos with Zoom is “I can’t hear the audio”.

In this case, it is often caused by not checking “Share audio” when sharing the YouTube video, so stop the distribution once, check it again, and re-distribute it. Let’s.

Also, the audio of the YouTube video itself may be muted, or the speaker may be turned off in the viewer’s device settings, so please check accordingly.

Be aware of copyright when recording

There is no problem with distributing YouTube videos in Zoom meetings and webinars, but copyright considerations are required when recording the content of meetings and webinars.

In particular, when redistributing a recorded webinar on YouTube, etc., it may lead to trouble if it contains videos that violate copyrights.

It is necessary to be careful not to get involved in copyright troubles, such as cutting by editing before distribution. Also keep in mind that you can’t share audio when using breakout rooms.

Zoom meetings have a “breakout room” function for grouping participants, and YouTube videos can be distributed even while using this breakout room.

When using a breakout room, the item “Share to breakout room” will be displayed when sharing the screen, so check this before distributing.

However, since audio sharing is not possible while using the breakout room, it is important to note that only video will be displayed when distributing YouTube videos.

summary

• Zoom’s screen sharing function allows sharing of screens, individual applications, slideshows, YouTube videos, etc.
• YouTube videos can be distributed by both hosts and participants, and permission from the host is required for participants to use
• If you can’t hear the video sound, check if “Share audio” is checked

Screen sharing is one of Zoom’s distinctive functions, and it is possible to display various files such as documents, photos, and videos.

It is a function that helps the progress of meetings, seminars, and lectures, so let’s learn how to operate it.