[How to use Zoom] How to change the order of participants in gallery view

[How to use Zoom] How to change the order of participants in gallery view
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From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

Zoom is a service that allows you to communicate while checking the face of the other person in a remote location through a device such as a computer or smartphone. It is characterized by being able to proceed with the meeting while watching the participants in the gallery view, but many people may have felt that they would like to rearrange the order.

So this time, I will introduce how to easily rearrange the order of the gallery view of Zoom. Let’s also check the cause and solution when the order cannot be changed properly.

This article is for people who:

  • People who want to know about Zoom’s gallery view function
  • People who want to rearrange the order of gallery views

What is Zoom’s gallery view?

What is Zoom's gallery view

Gallery View is a feature that allows you to display the faces of all participants in a Zoom meeting together on your device. The point is that even in a meeting with many participants, you can check the faces of the participants, so you can proceed with the meeting while checking everyone’s reactions.

Note that thumbnails of participants displayed in gallery view are all the same size. Keep in mind that a small number of participants will allow you to see the details of their facial expressions, but if there are too many, it will be difficult to see their faces.

Basic usage of the gallery view function

Before explaining how to change the order, let’s review the basic usage of the gallery view by device.

PC setting method

When you join or start a Zoom meeting on your computer, the words “Speaker View/Gallery View” are displayed at the top right of the screen.

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Speaker view is a setting in which the person speaking in the meeting appears larger on the screen of the device. Zoom’s default setting is speaker view.

If you are using Speaker View, click the “Speaker View/Gallery View” button to switch to Gallery View.

How to set up your smartphone

When using the Zoom app for smartphones, swipe left on the screen to switch from speaker view to gallery view. If you want to go back to speaker view, just swipe right to change.

How to set up your tablet

When using the Zoom app for tablets, simply tap “Switch gallery view” displayed in the upper left to switch. If you want to return to the speaker view, tap “Switch to the person who is currently calling” in the upper left as well.

How to rearrange the order of gallery views in Zoom

How to rearrange the order of gallery views in Zoom

Now, I will explain how to change the order of gallery views in Zoom. This time, I will explain how to change the order of participants and how to make a specific person stand out.

How to change the order of participants

Reordering Zoom’s gallery view is as easy as dragging and dropping thumbnails of participants.

If you’re the host of a Zoom meeting, you can apply the thumbnail alignment you’ve set to your participants. To set, click “View” at the top right of the screen and select “Follow host’s video order”.

If you want to change the gallery view order after applying it to participants, click Reset video order.

Note that you can change the gallery view order on Windows and MacOS PCs, and you must be using the Zoom app version 5.2.2 or later, so be sure to update the Zoom app to the latest version in advance. will do.

How to make certain people stand out regardless of order

Another option is to have one person, such as a teacher or lecturer, pinned to the screen and displayed on the device. In this case, use Zoom’s “spotlight video” feature.

As a setting method, first, right-click the thumbnail of the participant that the host wants to stand out. Then, several menus will be displayed, so let’s select “Spotlight for everyone”.

By the way, spotlight videos aren’t the only people you can focus on. By changing the display according to the setting method described above, you can add up to 9 people in total for the spotlight video, or replace the spotlight with another participant.

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To stop the spotlight video, click “View” in the upper right and select “Gallery View” to return to the original display.

Please note that Spotlight Video is a feature that can only be set up by the host or co-host.

There are various display methods other than gallery view.

There are various display methods other than gallery view.

Zoom has various screen display methods other than gallery view, so let’s check them in this chapter.

Display method other than gallery view 1: mini window

As the name suggests, the mini window is a function that allows you to minimize the Zoom screen. You can easily change it by clicking the minimize icon on the top right of the display screen for Windows, or on the top left for Mac.

Display method other than gallery view 2: Full screen

Fullscreen is a feature that allows layouts to fill the screen of the device. Click “Start full screen display” displayed in the upper right of the Zoom screen to switch to full screen.

If you want to exit full screen, press the “Esc” key or click “Exit full screen” displayed in the Zoom window.

Cause and solution when you can’t change the order of Zoom thumbnails

Cause and solution when you can't change the order of Zoom thumbnails

Finally, I will introduce the possible causes if you cannot rearrange the order of the gallery views in Zoom. Also see how to fix the problem.

Unable to change gallery view order Cause 1: Not updated to the latest version of Zoom

If Zoom 5.2.2 or later is not downloaded to your computer, you cannot change the order of gallery views. To check the version of the Zoom app on your computer, follow the steps below.

  • Click your account button in the upper right corner of the app
  • Point to “Help” and click “About Zoom”
  • Check the version listed in the middle of the popup window

Unable to change gallery view order Cause 2: There are too few people

In order to use Zoom’s gallery view, you need to have a meeting with at least 3 people including yourself. Please note that gallery view cannot be used when using Zoom with two people.

Try it out with 3 or more participants to see if you can change the order of gallery views on your computer.

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Cannot change the order of gallery views Cause 3: The window is too small

If the Zoom window is small, the buttons for setting the gallery view will be difficult to see. In some cases, you can change the order of gallery views just by enlarging the window, so one way to check it is to display it in full screen once.

summary

With Zoom’s gallery view feature, you can rearrange the order of thumbnails of participants and focus on specific people. For example, if you look at the participant list and change the order of thumbnails of specific teachers and students, it will be easier to have a Zoom meeting.

However, depending on the situation, you may not be able to change the order of gallery views, or you may not be able to use the gallery view feature in the first place. In that case, please refer to the contents introduced in this article and try the appropriate solution