Leaving a video of the meeting will help you later share it with absentees or take notes.

With Zoom, you can also save recorded videos in the cloud. In this article, we will explain the features of cloud recording and the capacity you care about.

Compare two methods of recording Zoom meetings

There are two ways to record a Zoom meeting. There are local recording, which saves recorded data directly to a computer, and cloud recording, which saves on the cloud.

local recording

Save the recorded video to the device on which the meeting is taking place.

• Local recording is possible only on a personal computer (not possible on smartphones and tablets)
• Record with a free account
• The waiting room , the screen will change to the following screen. Please wait until the host and users authorized by the host are authorized to record
• Capacity depends on device storage

cloud recording

This is a method to save recorded data in the Zoom cloud.

• Record on your computer, smartphone or tablet
• Cloud available for paid license users only
• Permission to start recording is given by the host and users authorized by the host.
• Cloud storage capacity varies depending on license type

How to use Zoom Cloud

Zoom meeting cloud recording saves data on Zoom’s dedicated cloud, not on general cloud storage services.

Available for paid accounts

Zoom’s cloud is a service that comes with a paid license. Cloud recording is not available for free accounts.

Free accounts can also view videos recorded in the cloud by hosts with paid licenses.

What you can do when you share from the Zoom cloud

The biggest strength of Zoom’s cloud recording is the ease with which you can share it as it is after recording.

In addition to just sharing data, you can add various options and manage shared data appropriately.

• Share with expiration date
• Share with passcode
• on demand

Share with expiration date

Disable shared links after a period of time.

Share with passcode

Password input is required when using recorded data to prevent unauthorized access.

on demand

This is a function that requires users to enter their name and email address when using recorded data. Helps you manage data usage.

What is the capacity of the Zoom cloud?

If you have subscribed to a Zoom paid plan, you have already been allocated Zoom cloud storage.

When considering a paid plan from now on, please refer to the amount of cloud usage when making a decision.

storage capacity

Different storage capacities are set for different paid license plans.

Storage capacity is shared by the number of licensed users across the account, so organizations with more users can use more capacity.

How to check free space

Account owners or admins can view cloud usage in the Zoom web portal. It is safe to check frequently.

1. Sign in to the Zoom web portal (https://zoom.us/).
2. Click Reports under Account Management.
3. Select “Cloud Recording”.
4. The allocated capacity and usage status of the storage are displayed.

What happens if the capacity is exceeded?

Due to the ease of use of the cloud, the amount of data increases steadily, and you may procrastinate organizing your data, and before you know it, you’ll run out of space! things like that can happen.

In the case of cloud recording that saves videos, even if you think there is still room, the capacity will increase and it will be full in no time.

What happens if you run out of capacity while recording an important meeting?

recording is not interrupted

Don’t worry if you exceed the capacity limit while recording a meeting. Cloud recording will not be interrupted when the capacity is reached. Even if the capacity is over, it will record and save properly until the end of the meeting.

Data becomes inaccessible when capacity is exceeded

The meeting will be recorded until the end, but if the cloud capacity is exceeded, you will not be able to access the recorded data. To view the recorded video, the cloud usage must be within the upper limit.

How to secure capacity (1) Data organization

When data cannot be accessed due to over capacity, the easiest way to secure capacity is to organize the data.

If you can delete unnecessary data and secure free space, you will be able to see the recorded data.

How to secure capacity ② Purchasing additional storage

If there is no data that can be erased, you can purchase additional storage to increase the capacity.

Please note that if you exceed the capacity after purchasing additional storage, the excess will be charged.

Tips for using without adding capacity

If you frequently record in the cloud, depending on how you use it, the storage can quickly become full.

If you do not purchase additional storage, recording will continue even if you reach the capacity limit, but there is a disadvantage that you will not be able to access the data temporarily until you organize the data.

Here are some ideas for working with limited storage.

Delete from the cloud when the sharing period expires

The advantage of the Zoom cloud is that you can directly share the recorded data, but if you leave the shared data in the cloud all the time, it will occupy storage.

If you do share, share with an expiration date, let viewers download what they need, and delete it from the cloud when it expires.

For long-term use, other means of sharing

In order to make effective use of Zoom cloud storage, there is also a method of downloading long-term data from Zoom cloud and sharing it using a file server or other clouds.

Summary: Take advantage of cloud recording if you have a paid account

• Cloud recording is only available for Zoom paid accounts
• Storage capacity varies by plan
• Expiration date and passcode can be set when sharing data
• Recording will not be interrupted even if the capacity limit is exceeded

If you have a Zoom paid account contract, please take advantage of the cloud recording function that can be used without any additional procedures.