How to use the video conferencing system [Zoom]? Comprehensive explanation of functions and prices

How to use the video conferencing system [Zoom]

・Since this content is intended to provide general information, it includes initiatives in which we are not involved.
・Photos and images used in the article are images. It may differ from the content provided by the actual product or service.
・The content of this blog is based on the information at the time of publication. Therefore, regarding the content of the product, images and operation procedures may differ from the current version due to version upgrades.

*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

A video conference system is a tool for communicating with people in remote locations.
By introducing video conferencing, it is possible to reduce costs such as the cost and time required to travel to the venue.

However, conventional video conferencing systems have conspicuous disadvantages, such as the high cost of purchasing dedicated equipment and the need to learn complicated operations.

For this reason, there are probably more than a few customers who are unable to take the plunge and continue to use the old system that was previously installed.

Therefore, I would like to recommend the “Zoom” video conferencing system, which has a simple UI and is easy for anyone to use.

Here, we summarize the features and functions of Zoom, as well as examples of its use.
If you are interested in video conferencing using Zoom, please refer to it.

Features of [Zoom] for video conferencing

“Zoom” is a video conferencing system developed by an American company called “Zoom Video Communications, Inc.”

There are other systems that specialize in either web conferencing or video conferencing, but not many systems offer both plans.

First, let’s take a closer look at the features of Zoom’s video conferencing system when compared to other services.

Comfortable even on mobile lines! Communication with high quality and high image quality

A major feature of Zoom is that the amount of communication required is very small compared to other services.
Proprietary data compression technology is used, enabling stable communication even on mobile lines.

If the video is disturbed or the audio is skipped, the progress of the meeting will be affected, so it can be said that Zoom’s advantage is that it can always provide high-quality data communication.
It is recommended for companies that need large-scale meetings, as it can be connected without stress even in video conferences with regional offices and overseas offices.

See also  Introducing how to share full screen on Zoom. You can even change the video layout while sharing!

You can easily join a meeting without a license

Many meeting tools require both parties to have accounts and log into certain systems.

Zoom, on the other hand, does not require clients to have a license to participate in the meeting.
As long as the host who holds the event has a license, the meeting can be started, so it is easy to use even for people outside the company.

Participating is easy as you just click on the invitation URL sent by the host.
Even employees who are unsure about using IT tools can use it with peace of mind, so it will spread smoothly after introduction.

Supports connection from multiple devices

Zoom supports Windows, iOS, and Android devices.
There is no need to purchase new equipment dedicated to video conferencing, and existing terminals can be used as they are, making it possible to reduce installation costs.

Zoom is suitable if you want to use existing equipment until depreciation.

Safe for important meetings with high security

Zoom has the following security measures in place:

  • Encrypted communication (AES256, TLS)
  • Require set up a password at the individual meeting, go to the settings tab and enable it. This setting will give you an option to set your password when entering meeting room
  • Entry setting for only users belonging to a specific domain
  • Forced exit function
  • Lock the conference room after all prospective participants have entered the room, etc.

You may feel worried about information leakage when communicating online, but you can use Zoom with peace of mind.

Zoom is also recommended for important meetings such as regular meetings between bases and board meetings.

Video conferencing use cases

The Zoom video conferencing system can be used in a variety of ways, not only for regular meetings, but also for training and seminars.

Next, we will introduce examples of using the Zoom video conferencing system in the business scene.

Remote conference at multiple locations

Zoom is generally used for meetings and meetings between bases.
The web conference system can be connected from smartphones and tablets, making it convenient for individual communication and information sharing.

See also  [Computer version] Introducing the basic usage of Zoom and how to hold a meeting on a PC

Not only within the company, but also with staff who are working remotely or working from home, it will be smoother.
Unlike e-mail, chat or phone calls, you can see each other’s faces directly through the camera, so it will be easier to express your emotions in detail.

In addition, the Zoom video conferencing system can be connected at all times, so you can always communicate with staff on another floor.
Web conferencing is suitable for communication between individuals, but video conferencing is also suitable for many-to-many large-scale meetings.

seminars and training

By using the Zoom video conferencing system, it is possible to conduct training and seminars for employees at multiple locations at the same time.
Since you can receive training while staying at each location, you can reduce costs such as personnel expenses for venue arrangements, transportation expenses, and business trip expenses.

Zoom also has a function that allows you to send only the host’s voice and divide participants into small Contacts and Channels . You can add contacts, create contact groups.
In training sessions and seminars with a large number of people, it may be difficult to hear many voices mixed in, but with Zoom you can receive only the voice you need.

In addition, by recording the content, it will be easier to follow up with absentees.

Remote support using on-site viewpoint video

Zoom allows you to share not only the host’s screen but also the client’s screen.
Also, if you equip an action camera, you can share the viewpoint video of the staff on site.

As a result, it is possible to remotely give instructions on how to operate the system and to check on-site conditions, which leads to improved work efficiency.

Zoom service types and features

NEC Networks & System Integration, a Zoom reseller, offers a personal license “Zoom Meeting” and a permanent system “Zoom Rooms”.

Finally, let’s take a closer look at the features and functionality of each service.

Zoom Meeting

Zoom Meeting issues a personal license that can be used from a PC or smartphone.
You can use all standard Zoom functions such as web conferencing, recording and recording, screen sharing, and breakout rooms.

In addition to the camera and microphone that are pre-installed in the device, you can also link devices that match the environment.

You can also use it to manage files and schedules by linking external services such as Office software and Google Calendar.
For Business and Enterprise licenses, administrators are also granted a dashboard function.

See also  [Zoom] How to display two screens at the same time? Useful ways to use shared settings

Zoom Rooms

Zoom Rooms is a video conferencing system that is installed and used in conference rooms and meeting spaces.
Connect up to 3 monitors to view gallery views and shared data.

A constant connection enables speedy communication with staff at other locations and floors.
Each display is operated from a tablet that acts as a controller terminal.

You can control the screen and operate the camera while seated, which will lead to further improvement in work efficiency.


  • Zoom is a video conferencing system that can communicate with high quality and high image quality, and has a reputation for high security.
  • Can be used in a variety of ways, such as meetings, training, and seminars at multiple locations
  • Zoom Rooms can build a permanent video conferencing system using general-purpose equipment

By introducing a video conferencing system, you can obtain many benefits such as cost reduction and operational efficiency.

Zoom has high functionality and good quality, so if you are thinking about introducing it, please consider it.