How to take a screenshot during a Zoom meeting and points to note

How to take a screenshot during a Zoom meeting and points to note
Notes
・Since this content is intended to provide general information, it includes initiatives in which we are not involved.
・Photos and images used in the article are images. It may differ from the content provided by the actual product or service.
・The content of this blog is based on the information at the time of publication. Therefore, regarding the content of the product, images and operating procedures may differ from the current version due to version upgrades, etc.

*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity.

Screenshots may be used for reasons such as wanting to record screen-shared materials during a Zoom meeting or wanting to keep the list of participants in gallery view.However, there are probably many people who have concerns and doubts such as, “Will the other person find out if I take a screenshot?” or “Can I use the screenshot freely?”

Therefore, in this article, we will explain how to take a screenshot during a Zoom meeting and the precautions for handling it.

We also have a summary of how to take a screenshot from the chat screen and how to record the meeting as a video, so please refer to it as well.

How to take a screenshot during a Zoom meeting

How to take a screenshot during a Zoom meeting

First, let’s take a closer look at how to take screenshots during a Zoom meeting and what to be careful about when handling screenshots.

Is the screen shot during the meeting notified to the other party?

When screenshotting during a Zoom meeting, many people may be worried that if they screenshot it, the other party will get a notification and find out, but in reality, such a notification will not be sent.

Don’t worry, even if you take a screenshot in the middle of the meeting, it won’t be found by other people or interfere with the progress.

It is safe to take a screenshot with the microphone muted

Even if you take a screenshot during the meeting, the other party will not be notified, but there is a possibility that the screenshot will be revealed by the shutter sound or operation sound.

See also  Up to 10,000 people can participate. How to Host a Seminar on Zoom Webinar

If you want to take a screenshot without being noticed by the other person, it is safe to operate after muting your own microphone.

Microphone mute can be toggled freely from the “Mute/Unmute” button in the toolbar at the bottom of the video window.

how to take a screenshot

Take a screenshot by operating the device instead of Zoom.

Here‘s how to take a screenshot with each device.

PC (Windows) Windows + Print Screen (or Windows + Fn + PrtScr)
PC (Mac) command+shift+3
Smartphone (iOS) Side button + volume up button (home button + side button for devices with a home button)
Smartphone (Android) power button + volume down button

Notes on handling screenshot images

If you take a screenshot during a Zoom meeting, it is a general rule to keep the image for personal use.

If you show the screenshot to others or upload it to SNS or the Internet, it may lead to trouble due to information leakage.

In particular, images that show the faces of other participants must be handled with caution.

If you really want to post the screenshot in another place, please check with other participants and hosts and get their permission before using it.

Also, if you plan to take screenshots and use them in advance, it will be smoother if you tell the participants about it before the meeting starts, and ask those who do not want to show their faces to turn off the video.

How to hide participant names

If you plan to take a screenshot of the Zoom meeting and use it, it is recommended to hide the participant‘s name from the viewpoint of privacy protection.

Although it is possible to edit the captured image later, it is recommended to hide the name in advance using the following method to save time.

  1. Launch the Zoom app and start the meeting
  2. Click “△” next to “Video” from the menu at the bottom of the screen
  3. Click “Video Settings”
  4. Uncheck “Display participant names in video”

With this setting, the participant’s name will be hidden while the mouse is stationary.

How to send screenshots in Zoom chat

How to send screenshots in Zoom chat

Next, we will introduce the procedure for shooting and sending screenshots while using Zoom chat.

See also  [Comparison of free plan and paid plan] Video conferencing and web meeting system Zoom

In order to use this function, the following versions of the Zoom app or higher are required.

Windows/Mac Zoom desktop client 5.2.0 or higher
iOS/Android Zoom mobile app 5.2.0 or later

Windows

  1. Launch Zoom desktop client
  2. Click on the “Chat” tab
  3. Select the user you want to send the screenshot from the contact list
  4. Click “Screenshot” at the bottom of the chat screen
  5. Drag the area you want to capture on the screen
  6. Click “capture”
  7. Press “Enter” to send

iOS/Android

  1. take screenshots in advance
  2. Launch the Zoom mobile app
  3. Tap the “Meetings & Chats” tab
  4. Tap the “+” at the bottom left of the screen
  5. Tap “Photo Album”
  6. Tap the image to send
  7. Tap “Send” to send

If you want to record the meeting as a video

If you want to record the state of the meeting as a video instead of a still image, we recommend using the recording function.

Finally, let’s take a closer look at the differences and how to use the two types of recording features available in Zoom.

Difference between local recording and cloud recording

Zoom offers two types of recording methods: local recording and cloud recording.

In the case of local recording, the recorded data will be saved to the PC or USB.

The advantage is that you can use it even with the free plan, but be aware that local storage has the disadvantage of consuming device space.

On the other hand, cloud recording is a function that can be used by paid Zoom license holders . It is a recording format that allows you to save recorded data in storage on the cloud.

The advantage is that even large amounts of data can be recorded with confidence because it does not consume the capacity of the device.

In addition, data shared on the cloud can be easily accessed from other devices such as smartphones and tablets, which is useful for improving work efficiency.

How to use the recording function

The operation method for recording a Zoom meeting is as follows.

When recording manually

  1. Launch Zoom and start a meeting
  2. Click “Recording” from the menu at the bottom of the screen
  3. Click “Record on this computer” (only visible if cloud recording can also be selected)
See also  Explain how to change the display language of Zoom from English to Japanese

After recording starts, the “Pause” and “Stop” buttons will be displayed in the menu at the bottom of the screen, so operate them as necessary.

Steps to enable the automatic recording function

If you always want to record your meetings, you may find it useful to enable the automatic recording feature by following the steps below.

  1. Access the web version of Zoom (https://zoom.us/)
  2. Click “Settings”
  3. Turn on the “Auto Record” option in the “Recording” tab

If you enable automatic recording, you will be prompted to choose whether or not to save the recording data at the end of the meeting, so select any location.

summary

summary19

  • If you want to shoot a screenshot during a Zoom meeting, you can mute it and shoot without being noticed by the other party
  • If you want to use the screenshot you took in another place, it is important to get permission from other participants.
  • If you want to record as a video instead of a still image, it is recommended to use Zoom’s recording function

The use of screenshots is convenient when you want to look back at materials shared on the screen with Zoom later, but using them incorrectly can lead to unexpected problems.

Observe common sense and morals, and make effective use of it in a way that does not inconvenience other participants.