How to share a classic whiteboard in Zoom

If you use the classic whiteboard feature, you will be able to share a whiteboard that both you and other participants (if they are granted access to it) will be able to annotate.

Note: This is where you will find more information about Zoom’s new whiteboard.

Prerequisites for sharing a classic whiteboard

  • Zoom desktop client
    •  For Windows: version 3.5.19597.0626 or higher
    • For macOS: version 3.5.24604.0824 or higher
    • For Linux: version 2.0.123086.0330 or higher
  • Zoom mobile app
    • For iOS (iPad only): version 2.5.34521.1207 or higher
    • For Android: version 3.6.17038.1226 or higher

Windows | macOS

Sharing a whiteboard

  1. In the meeting toolbar, select the Share Screen option.
  2. Click on the Whiteboard button.
  3. Then click Share.
  4. There is an option to display the whiteboard in the meeting controls, which can be accessed by selecting the whiteboard icon from the meeting controls menu.
  5. The options for creating new pages or switching between pages on the whiteboard can be accessed by using the controls in the bottom-right corner.

    Note: In order to create and switch pages on a whiteboard, participants and hosts need to share the whiteboard first.
  6. Once you have finished sharing the whiteboard, click Stop Sharing.

Multiple whiteboards in a meeting

If you have simultaneous screensharing turned on, you will be able to share a whiteboard with more than one participant simultaneously. It is, however, imperative that you have dual monitors enabled to be able to see two whiteboards at the same time; either your own whiteboard as well as the whiteboard of another participant.

Linux

Sharing a whiteboard

  1. In the meeting toolbar, select the Share Screen option.
  2. From the list of options, select Whiteboard.
  3. Click Share Screen.
  4. When the whiteboard option is selected, the annotation tools will appear in the meeting controls automatically, but you can manually show or hide them by pressing the Whiteboard option.
  5. You can create new pages and switch between the pages of the whiteboard by using the controls in the bottom right corner.

    Note:  A whiteboard can only be created and switched between pages by the participant or host who initiated the sharing.
  6. Upon completion of the sharing process, click Stop Share.

Multiple whiteboards in a meeting

Then, you can send the whiteboard to multiple people at once if you have simultaneous screen sharing turned on. However, you will need to enable two monitors in order to see both the whiteboards simultaneously, or your own whiteboard and the other participant’s at the same time.

Android

Sharing a whiteboard

  1. The meeting controls will show a Share button.
  2. Tap Share Whiteboard and you will see a new window open.
  3. You can use the annotation tools by pressing the pen icon.
  4. As soon as you have completed your annotation, tap the pen icon to close the annotation tools and you will be prompted to stop sharing.

iOS

Note: There are currently only iPad versions of Whiteboard. In the case of an iPhone, the Whiteboard option will not be available to you.

How to Share a Whiteboard

  1. The meeting controls will appear where you can tap Share Content.
  2. You can then tap Whiteboard.
  3. There is no need for you to manually activate the toolbar; however, you can tap the pen tool to show or hide them.
  4. Tap Stop Share once you have finished editing.

Read it also –

Using A Zoom Rooms For Touch Whiteboard
Setting Up A Classic Companion Whiteboard In A Zoom Room
Use The Whiteboard With Zoom Rooms For Touch
Enabling Classic Whiteboard In Zoom App
Is There A Whiteboard Function In Zoom App

Frequently Asked Questions

 

On the left side of the page, you can select Settings from the navigation panel. To access the Meeting tab, click on it. You will find the Whiteboard (Classic) toggle under the In Meeting (Basic) section. To enable it, click the toggle again.
 
In order to start a meeting or webinar, you will need to use the Zoom desktop client. Whenever you are in the meeting control panel, you will find a Whiteboard button, which will allow you to access the whiteboard. To create a new whiteboard, click the New Whiteboard button. It will be possible for you to choose what kind of permissions you would like to give to participants if you click the arrow next to the option All Participants can edit, so that you can choose how you would like to treat these people.
 
Ideally, you should start the meeting early enough in order to be able to set up the whiteboard before your participants arrive in order to be able to use it with prepared content if this is the way you would like it to be used. In order to allow the participants of the meeting to be able to draw on the screen, it is also important that you have enabled annotation in your basic meeting settings beforehand.
 
On the meeting controls screen, tap the Invite button. You can search for contacts to invite using the search bar at the top of the page. By using the search results, you can select the participants from the results that you are interested in inviting from the list. Zoom provides its users with whiteboard annotation tools that enable them to create annotations on the whiteboard you’re sharing with their Zoom applications, and they will also be able to share that annotation with other Zoom users.
 
You can find the Zoom folder in the Documents folder of your computer
The Save option is available at the bottom of the screen once you have finished using the whiteboard. Once you have finished using the whiteboard, you will be able to save any displayed text on the whiteboard as an image file by using the Save button. If you do this, a copy of the saved file will be placed on your computer’s Documents/Zoom folder, where you can find it.
 
You will have to click on the Share Screen button once you are invited to the meeting in order to share your screen once you have joined. Click on the Share Screen button when you have selected the Whiteboard. The annotation tools will become available as soon as you click on the Whiteboard. In case you wish to save the Whiteboard as a PNG file, you can do so.

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