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*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.
From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity.
In particular, Zoom has a function called breakout rooms that allows you to divide into Contacts and Channels . You can add contacts, create contact groups during a meeting, and in that case it is very convenient to set up a co-host.
In this article, we will explain the conditions and methods for setting co-hosts in web conferences and meetings using Zoom, and the benefits of granting co-host privileges to multiple people.
Zoom’s paid license agreement is required for the condition of granting co-host rights to multiple people
First, there are conditions for appointing co-hosts in Zoom conferences and meetings.
It means that you have to contract a paid version license.
Zoom is popular because many functions can be used even with a free license, but if you subscribe to a paid license, the range of functions and convenience that can be used will be greatly increased.
Co-hosting is one of the conveniences you get with its paid license agreement.
If you plan to hold a Zoom conference or meeting with a large number of people, or if an unspecified number of people are planning to participate in a class or seminar, etc., co-host privileges are important, so we recommend switching to a paid license.
What you can do with co-host permissions
What exactly are host privileges and what can you do and what role can you play as a co-host by granting host privileges to multiple people?
List of host/co-host privileges
| function | content |
|---|---|
| Participant entry permission | Allow participants who entered the waiting room to enter the main room when starting the web conference |
| Force Leave Participant | Non-conforming participants can be forced to leave |
| Allow/Stop Participant Recording | Allow participants to record web conferences, allow them to start recording, or force them to stop |
| Ability to mute participants’ microphones | Microphones can be muted if a participant speaks inappropriately |
| Participant name change restrictions | Prevent participants from changing names during a meeting |
| Using closed captioning | Add subtitles during a web conference directly or using a third-party service |
| Entering and exiting each room during the breakout room | If you are divided into groups during a meeting and have a meeting, you can freely enter and leave each individual room. |
How to use breakout rooms
By setting up a co-host, you can feel the most benefit when using breakout rooms.
What is a breakout room
One of the useful features of Zoom is the breakout room feature. You will be able to divide into up to 50 groups for sessions and discussions during a Zoom meeting.
Each group will not be notified of each other’s conversations or shared content, and only the host or co-host can obtain information.
You can divide into groups at the start of the Zoom meeting, or you can allocate them automatically or manually during the meeting.
Group work is a typical example of using a breakout room.
Active seminars and meetings can be realized by setting up group work time during seminars and classes using Zoom, and holding sessions and discussions for each group.
Only the host can enter and exit each group, so if there are many groups, appointing a co-host will make it easier to answer questions and check progress.
How to set up a co-host, how to give permissions
There are two very easy ways to set up co-hosting.
- Click on the participant’s video window to configure
- Click the Participant tab to set
1. Click on the participant’s video window to configure
Literally, during the web meeting, select the participant you want to give co-host privileges to, and when you hover the cursor over the participant’s window, you will see the text that says you will be a co-host, so just select that.
2. Click on the Participants tab to set
The second is by clicking the Participants tab at the bottom of the main room window.
If you click on the tab, a list of participants will be displayed on the right side of the window, so click the “Details” button of the person you want to select as a co-host.
Then you can select “Make me a co-host”, so click that and you’re done.
Any number of people can be given the co-host role
There is no limit to the number of people you can give co-host privileges/roles to.
Other advantages of switching to a paid Zoom license
We’ve looked at setting up co-hosting so far, but you probably already understand that you’ll need to switch to a paid Zoom license first.
Zoom can do quite a lot with a free license, but there are many benefits to switching to a paid license, so I will introduce them.
Benefits of switching to a paid license
- Multiple people will be able to have host privileges as a co-host
- 24 hour meeting time limit for 3 or more people
- Record your meetings in the cloud. Easy to share and save
- Enables linkage with other applications and systems such as Slack
There are many benefits of these. In particular, there is no time limit for meetings with 3 or more people, and meetings can be saved in the cloud, making it very convenient to use when conducting web conferences with a large number of people.
What does a paid license cost?
Zoom’s paid license varies depending on the number of people and functions such as professional, business, and enterprise.
If you are a manager or person in charge of a company or organization and are thinking of switching from a free account to a paid Zoom license, please feel free to contact us.
The person in charge will guide you to the most suitable plan and price for your company.