How to install Office and how to add users [Microsoft 365 Business Basic]

This article explains how to set up Microsoft 365 Business Basic and how to install Office.

The number of desktop versions of Office installed and points to note are also summarized, so please refer to them as well.

Setting up Microsoft 365 Business Basic

First, let’s take a closer look at how to set it up after deploying Microsoft 365 Business Basic.

How to use domains

When you purchase Microsoft 365 Business Basic, you can choose to use a domain you own or purchase a new domain during signup. /p>

If you purchased a new domain when you signed up, you will proceed with the domain setup completed.

The usage when adding a domain to Microsoft 365 Business Basic is as follows.

1. Visit the admin center ( https://admin.microsoft.com/ )
2. Select “Go to Setup”
3. In the Add Domain step, enter the domain name you want to use
4. Create DNS records for Microsoft 365 at any DNS hosting provider and verify domain ownership

How to add users and assign licenses

The procedure for allocating Microsoft 365 Business Basic licenses to users is as follows.

When adding one user

1. Visit the admin center ( https://admin.microsoft.com )
2. Click “Active users” in the “Users” column on the left side of the screen.
3. Click “Add User”
4. Enter the information of the user to be added (first name, last name, display name, user name, password setting) and click “Next”
5. Select the product license to assign to the user to be added and click “Next”
6. Set the role (authority) of the user to be added and click “Next” (* By default, “User authority”
7. Confirm the contents and click “Complete addition”

When adding multiple users

If you want to add multiple users at once, create a CSV file containing the additional information and upload it using the following procedure.

1. Visit the admin center ( https://admin.microsoft.com )
2. Click “Active users” in the “Users” column on the left side of the screen.
3. Click “Add multiple users”
4. Click “Upload CSV with user information”
5. Click “Browse”
6. Select the appropriate CSV file and click “Open”
7. Click “Next”
8. Select the product license to assign to the user to be added and click “Next”
9. Confirm the contents and click “Add User”

Outlook setup

How to set up Outlook is as follows.

When adding an Exchange Online account

1. Start Outlook
2. Click “File”
3. Click “Add Account”
4. Enter your Exchange Online email address and click “Connect”
5. Enter the password and click “OK”
6. Click “Finish”

When adding a POP or IMAP account

1. Start Outlook
2. Click “File”
3. Click “Add Account”
4. Enter your email address and click “Details”
5. Check “Let me set up my account manually” and click “Connect”
6. Enter the account type and send/receive server settings and click “Next”
7. Enter the password and click “Connect”

How to install Office apps

Next, we will explain the types of Office apps that can be used with the Microsoft 365 Business Basic plan and how to install them when using the desktop version of Office.

How many installs per user?

The Microsoft 365 Business Basic plan only allows access to the web and mobile versions of Office and does not include entitlements to the desktop versions of Office.

Therefore, with the Microsoft 365 Business Basic plan, you will have to install the web version or mobile version of Office, but since there are no restrictions on the number of installations or usage per device, you can freely install it on any device.

However, please note that some functions are limited in the web and mobile versions of Office, and operations such as opening locally saved files are not possible, so the range of use is limited to some extent.

To use the desktop version of Office

If you want to use not only the web and mobile versions of Office but also the desktop version of Office, we recommend using “Business Standard” or “Business Premium”, which is the higher plan of Microsoft 365 Business Basic.

The Standard and Premium plans include the right to use the desktop version of Office, and you can install Office on up to 15 devices.

However, it does not mean that 15 devices can be freely selected, and the upper limit of the number of installations is set for each device: 5 PCs (Windows or Mac), 5 tablets, 5 smartphones.

Therefore, please note that you cannot install Office in the following way, for example.

• Install Office on 5 Windows and 5 Macs
• Install Office on 10 PCs and 5 tablets
• Install Office on 15 smartphones, etc.

If you are unsure about the difference between a tablet and a smartphone, please refer to the following two points.

Installation procedure for Office apps

If you have subscribed to Microsoft 365 Business Standard or Business Premium, follow the steps below to install the desktop version of Office.

1. Go to the Microsoft 365 portal ( https://portal.office.com/ ) and sign in
2. Click “Install Office”
3. Select the language of Office to install
4. Select Office app version
5. Click “Install”
6. Run the downloaded installer
7. Install according to the instructions on the screen
8. After installation is complete, launch any Office application
9. Sign in with your Microsoft account

Once the activation is complete, you will be able to use the Office apps on the installed device.

Please contact NEC Networks & System Integration for the license agreement.

When introducing Microsoft 365, it is recommended to contract with an agency such as NEC Networks & System Integration.In the case of an agency, there are advantages such as receiving support in Japanese and being able to use original services.

For example, NEC Networks & System Integration Corporation, a Microsoft 365 authorized retailer, supports the introduction of the following DX solution services together with Microsoft 365.

• Canario (Telephone brokerage service using AI)
• DocuSign (electronic contract service)
• eeasy (schedule adjustment tool for business)

• Neat. (Remote conference dedicated device)
• Slido (seminar/event activation tool), etc.

By combining these services with Microsoft 365, it is possible to achieve greater operational efficiency over a wider area.

We can also provide support for digitizing payments and introducing remote work, so if you are a company that is thinking about using IT tools, please contact NEC Networks & System Integration.

Microsoft 365 Business Basic Installation/Contract Method Summary

• After introducing Microsoft 365 Business Basic, it is necessary to set up domains, user assignments, Outlook, etc.
• There are no installation restrictions for the web and mobile versions of Office that can be used with Microsoft 365 Business Basic
• If you want to use the desktop version of Office, consider a license agreement such as Standard or Premium.

If you want to use Office on various devices without worrying about the number of installations, Microsoft 365 Business Basic is recommended.

NEC Networks & System Integration accepts contracts for Microsoft 365 Business licenses, so please feel free to contact us if you are thinking of introducing it.