This is the basic operation for using Zoom, so if you are just starting to use Zoom, please refer to it.

How to create a meeting room in Zoom

When creating a room for a meeting in Zoom, you can choose from the following three methods.

• Create an instant meeting room
• Register your schedule and reserve a meeting room for a later date
• Create a fixed meeting room using your personal meeting ID

First, let’s take a closer look at how to create a room for each pattern and how to invite and join a room.

How to create a room for an immediate meeting

If you want to hold a meeting immediately after starting Zoom, the flow is to create a room first and then invite the participants.

The procedure for creating a room for immediate holding and how to invite and participate are as follows.

desktop app

1. Launch the Zoom app
2. Click “New Meeting”
3. Click “Participants” from the menu at the bottom of the screen
4. Click “Invite” at the bottom right of the screen
5. Select “Contacts” or “Email” to send a message
6. Participants enter the room by clicking the link in the received message

You can also check the invitation link from “Meeting Information” by clicking the green mark on the upper left of the meeting screen.

If you want to invite via SNS, chat, etc., it will be easy to copy the invitation link from here and notify it.

mobile app

1. Launch the Zoom app
2. Tap “New Meeting”
3. Tap “Start Meeting”
4. Tap “Participants” from the menu at the bottom of the screen
5. Tap “Invite”
6. Send the invitation link by any method (message, contact, etc.)
7. Participants enter the room by tapping the link in the received message

How to create a meeting room using the schedule function

desktop app

1. Launch the Zoom app
2. Click “Schedule”
3. Set the meeting topic (title)
4. Set the start date and time (check “Recurring meeting” if the meeting is to be held on a regular basis)
5. Select a meeting ID (usually ‘automatically generated’)
6. Passcode setting
7. Check if you want to use the “waiting room” function
8. Set video on/off
9. Select calendar service for sending invitation emails
10. Click “Save”
11. Participants click a link in the message to enter the room at the scheduled date and time

mobile app

1. Launch the Zoom app
2. Tap “Schedule”
3. Set the meeting topic (title)
4. Set start date and time (set repeat for recurring meetings)
5. Select ON/OFF for “Use Personal Meeting ID” (usually OFF)
6. Passcode setting
7. Check if you want to use the “waiting room” function
8. Set video on/off
9. Tap “Save”
10. Enter the email address of the invitee
11. Participants tap a link in the message to enter the room at the scheduled date and time

Room creation using personal meeting ID

The procedure for creating a room using a personal meeting ID and how to invite and join are as follows.

desktop app

1. Launch the Zoom app
2. Click the “▼” next to “New Meeting”
3. Check “Use My Personal Meeting ID (PMI)”
4. Hover over your ID and click “Copy Invitation” from the menu that appears
5. Paste the copied content into an email or SNS message and send it
6. Return to the Zoom app and click “New Meeting”
7. Participants enter the room by clicking the link in the received message

mobile app

1. Launch the Zoom app
2. Tap the “Meetings” tab
3. Tap the “i” in the upper right, then tap “Send Invitation”
4. Send invitations by any method (message, email, copy to clipboard)
5. Tap the “Home” tab
6. Tap “New Meeting”
7. Turn on Use Personal Meeting ID (PMI)
8. Tap “Start Meeting”
9. Participants enter the room by tapping the link in the received message

If you create a room with a personal meeting ID, anyone who knows the ID can enter the meeting room 24 hours a day.

It’s important to choose who you share your ID with care, as it saves you the trouble of inviting each time, but also risks being accidentally entered while you’re in a meeting with someone else.

Convenient for grouping members! How to use breakout rooms

By using the “breakout room” function installed in Zoom, you can create rooms to further divide the meeting participants into several Contacts and Channels . You can add contacts, create contact groups.

Let’s take a closer look at how to enable and configure breakout rooms.

Enabling breakout rooms

Before creating a breakout room, you need to activate the feature from the Zoom website.

Note that even if the function is enabled, you cannot create a breakout room from a smartphone or tablet. (Participation is possible)

To enable the Breakout Rooms feature, follow these steps:

1. Go to the Zoom website (https://zoom.us/) and sign in
2. Click “Settings”
3. Click the In-Meeting (Advanced) tab
4. Scroll down to the Breakout Rooms section and check to enable

Create a room in advance and distribute participants

1. Go to the Zoom website (https://zoom.us/) and sign in
2. Click “Meeting”
3. Click +Schedule Meeting
4. Set the meeting name, date and time, etc.
5. Check “Breakout room pre-allocation” in meeting options
6. Click “+Create Room”
7. Configure group creation and user assignments to each group
8. Click “Save”

Create rooms and distribute participants during a meeting

1. Launch the Zoom app and start the meeting
2. Click “Breakout Room” from the menu at the bottom of the screen
3. Set number of groups and allocation method (automatic or manual)
4. Click “Open all rooms”

Summary of how to create and set up a Zoom room

• When holding a meeting on Zoom, create an immediate or later room and invite
• It is recommended to limit the sharing of the personal meeting ID to a limited number of people, and basically create a room to be held immediately or at a later date.
• If you want to further group the participants of the meeting, it is convenient to create a room using the breakout room function.

Room creation is a basic operation when holding a Zoom meeting, so be sure to use the room creation method according to the other party.

Also, if you subscribe to a Zoom paid license, you will be able to use convenient features such as unlimited group calls and cloud recording.

If you want to use Zoom in a company or organization, please consider signing up for a paid license.