Explanation of Zoom’s recording function and how to play back and share data

In this article, we will explain how to record with Zoom and how to play back and share the recorded data.

It is a function that can be used for recording meeting minutes and creating training videos that can be played repeatedly, so if you are worried about improving the efficiency of your work, please use it as a reference.

How to record a Zoom meeting

Zoom is a convenient web conferencing tool that can be used on various devices such as computers, tablets, and smartphones.

Even if the other party does not have a computer, the data recorded with Zoom can be easily played back from a smartphone.

First, let’s take a closer look at how to record the contents of a Zoom meeting.

When recording manually

To manually start recording during a meeting, follow these steps:

1. Launch Zoom and start a meeting
2. Click “Recording” from the menu at the bottom of the screen
3. Click “Record on this computer” (only visible if cloud recording can also be selected)

After recording starts, the “Pause” and “Stop” buttons will be displayed in the menu at the bottom of the screen, so operate them as necessary.

In addition, if you start recording again after pausing, each recording data will be combined into one.

On the other hand, if you start recording again after stopping completely, it is important to note that each recording will be saved as separate recording data.

Steps to enable the automatic recording function

If you want to record your meetings all the time, you may find it useful to enable the automatic recording feature.

The procedure to activate the automatic recording function is as follows.

1. Access the web version of Zoom (https://zoom.us/)
2. Click “Settings”
3. Turn on the “Auto Record” option in the “Recording” tab

When automatic recording is enabled, a screen will be displayed asking whether or not to save the recording data at the end of the meeting, so save as necessary.

How to save and play back Zoom recording data

Data recorded with Zoom can be saved and played back on the computer itself or in the cloud.

Next, let’s take a closer look at the procedure for saving and playing back recording data.

Local save and playback

Local saving is a method of saving recording data directly to the computer itself.

You can freely select the storage location for local parts such as documents and USB.

Here‘s how to set the default save destination for local saves:

1. Launch the Zoom app
2. Click Settings (gear icon)
3. Click “Record”
4. Click “Change” next to “Recording location”
5. Select the destination folder
6. Click “OK”

The method for playing back the saved recording data is as follows.

1. Launch the Zoom app
2. Click on the “Meetings” tab
3. Click “Recorded”
4. Select the file you want to play and click “Play” or “Play audio only”

Also, since the recorded data is saved with a name such as “zoom_0.p4” in the folder set as the save destination, you can play it by opening this file.

Cloud save and playback

Cloud storage is a method of saving recording data to the cloud storage provided by Zoom.

Although there is an upper limit on storage, the advantage is that you can manage data without consuming the capacity of the PC itself.

The procedure for cloud storage is as follows.

1. Launch Zoom and start a meeting
2. Click “Recording” from the menu at the bottom of the screen
3. Click “Record to Cloud”

After recording, the data is automatically converted and saved on the cloud.

The method for playing back the saved recording data is as follows.

1. Access the web version of Zoom (https://zoom.us/)
2. Click “My Recordings”
3. Click the “Cloud Recording” tab
4. Click the folder/data you want to play

To use cloud storage, a Pro plan or higher paid account or license is required.

Note that free accounts only allow local storage.

Smartphones and tablets only support cloud

Meetings can be recorded, saved, and played back on the mobile app version of Zoom, such as smartphones and tablets.

However, only cloud storage is available on smartphones and tablets, and local storage is not available.

Therefore, if you want to use the recording on the mobile app, you need a paid account contract.

The procedure for recording with the mobile application version of Zoom is as follows.

1. Launch Zoom and start a meeting
2. Tap “Details” from the menu at the bottom of the screen
3. Tap “Record to Cloud”

The method for playing saved data is the same as the procedure for playing data saved in the cloud on a computer.

How to share video files and set a password for playback

When sharing locally saved data, it takes time and effort to transfer files individually or upload them to YouTube.

On the other hand, if it is saved in the cloud, you can easily share it just by notifying the sharing link.

The method of sharing data saved in the cloud and the procedure for setting a password for playback are as follows.

1. Access the web version of Zoom (https://zoom.us/)
2. Click “My Recordings”
3. Click “Topic”
4. Edit sharing settings (public or internal sharing, download availability, password protection)
5. Set optional playback password if password protection is turned on
6. Click “Copy to clipboard”
7. Paste the copied template and send it to the person you want to share with.

If you want to limit the users who can play back the recorded data, you can use password protection for peace of mind.

summary

• Zoom has a “recording” function that allows you to record the content of the meeting and play it back repeatedly.
• Free accounts can use local storage, and paid accounts can use two types of storage: local storage and cloud storage.
• Data saved in the cloud can be shared after setting a password for playback

If you have a paid Zoom account, you can use cloud storage to easily share and play recording data.

It also has the advantage of eliminating the time limit for group calls, so if you are thinking of using Zoom for business, please consider signing up for a paid account