Explain how to set up Zoom participants to allow screen sharing

This article explains how to allow participants to use Zoom’s screen sharing function.

We also have a list of functions that allow you to control permission settings on the host side, so if you are planning to hold a meeting as a host, please refer to it.

How to allow participants to screen share on Zoom

First, we will explain the procedure for allowing participants to share the Zoom screen for each device.

For PC (Windows/Mac)

When using Zoom on a computer, we recommend using the desktop app.

If you have not installed the desktop app, please install it from here (https://zoom.us/) first.

There are two ways to allow screen sharing from the Zoom desktop app: from the “security” function and from the “screen sharing” function.

Each operation procedure is as follows.

Allow sharing from security features

1. Launch the Zoom desktop app and start the meeting
2. Click Security from the menu at the bottom of the screen
3. Check “Share your screen” from the “Allow participants to” list

You can also prohibit screen sharing from the participants again by unchecking the screen sharing by the same operation.

Allow sharing from screen share feature

1. Launch the Zoom desktop app and start the meeting
2. Click “^” next to “Share Screen” in the menu at the bottom of the screen
3. Click “Advanced Sharing Options”
4. Check “All participants” in the “Who can share with?”

You can also cancel the screen sharing permission by returning the user who can share to “host only” with the same operation.

In the “Advanced Sharing Options” screen, you can also change the following settings along with screen sharing permissions.

For smartphones/tablets (iOS/Android)

If you want to use Zoom on your smartphone or tablet, you will need to use the mobile app.

You can’t host or participate in Zoom from your browser, so be sure to install the app from the App Store (or Google Play) in advance.

Here’s how to allow mobile app screen sharing:

1. Launch the Zoom mobile app and start the meeting
2. Tap “Details” from the menu at the bottom of the screen
3. Tap “Security”
4. Tap the switch to turn on screen sharing

If you want to change the default settings

If you want to always allow screen sharing by participants, it is convenient to change the default setting from the Zoom account page by following the steps below.

1. Access the Zoom website (https://zoom.us/)
2. Click Settings from the navigation menu
3. Scroll down to the “Meetings” tab and go to the “Screen Sharing” section
4. Check “All participants” in the “Who can share with?”

Other functions that can control permission / prohibition on the host side

Zoom meeting hosts and administrators (co-hosts) can control permission/prohibition for the following functions in addition to screen sharing.

• Participant mute/unmute (request)
• Participant video start (request)/stop
• Participant name change
• Put attendees on hold (if waiting room is disabled)
• Enter/exit chime play/stop
• Lock the meeting to prevent other participants from entering
• Place participants in the waiting room
• Allow/remove participants from using the waiting room

In addition, only the host of the Zoom meeting can control the following functions.

• Allow participant local recording
• Change a participant to host or co-host
• Enable Waiting Room

The operation procedure for setting permission/prohibition of the above functions is as follows. (common to PC and mobile)

1. Launch the Zoom app and start the meeting
2. Click “Participants” from the menu at the bottom of the screen
3. Move the cursor to the user you want to add permission / prohibition setting and click “Details”
4. Enforce necessary controls

Types of content you can share with Zoom’s screen sharing feature

The types of content that can be shared with the screen sharing function of a Zoom meeting are as follows.

The types of content that can be shared are the same for all hosts, administrators (co-hosts), and participants.

Please note that it is not possible to allow or prohibit participants from sharing only specific content.

summary

• By default, only the host or administrator (co-host) can use Zoom screen sharing.
• Screen sharing requires permission from the host or administrator (co-host)
• In addition to screen sharing, the host can control permission/prohibition for operations such as mute, video, and name change.

With Zoom’s screen sharing function, you can also use wipe display for presentations and remote control.

It’s one of the essential features for meetings and webinars, so if you’re the host, be sure to remember it.