Explain how to set subtitles to be displayed during Zoom meetings

Explain how to set subtitles to be displayed during Zoom meetings
Notes
・Since this content is intended to provide general information, it includes initiatives in which we are not involved.
・Photos and images used in the article are images. It may differ from the content provided by the actual product or service.
・The content of this blog is based on the information at the time of publication. Therefore, regarding the content of the product, images and operation procedures may differ from the current version due to version upgrades.

*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

During a Zoom meeting, it may be difficult to hear your voice due to the internet environment and surroundings.

It may also be inconvenient for people with hearing impairments to participate in Zoom meetings.

And apart from that, language understanding problems may also occur when overseas people participate in the meeting.

One of the options you should know is the subtitle function of Zoom.

This time, I will explain how to use and display the subtitle function of this Zoom.

Benefits of using Zoom’s closed captioning feature

Benefits of using Zoom's closed captioning feature

The benefits of using Zoom’s closed captioning feature include:

  • Helps when it is difficult to hear your voice due to Internet communication or the environment
  • Subtitles can help if participants can’t output audio
  • Supplementary explanations can be given during the meeting
  • Meetings can be held in multiple languages ​​by translating with subtitles
  • Accessibility for people with hearing impairments

Let’s go into a little more detail about each scenario.

Helps when it is difficult to hear your voice due to Internet communication or the environment

Zoom is convenient because it can be accessed not only from a PC but also from a smartphone or tablet, but it may be difficult to hear the audio during the meeting due to Internet communication conditions and ambient noise.

See also  Explain how to create a room for a meeting with Zoom and how to invite and join

Subtitles may help in communicating with participants in such cases.

Subtitles can help if participants can’t output audio

It is possible to proceed with the Zoom meeting by displaying subtitles when audio cannot be output due to audio problems or for some other reason.

Supplementary explanations can be given during the meeting

When giving a presentation during a Zoom meeting, it tends to be redundant if all technical terms are explained and explained.

However, if subtitles are used as a supplement, it can be expected to deepen the understanding of the participants.

Meetings can be held in multiple languages ​​by translating with subtitles

Having become an international community, it is not uncommon to have international online meetings. In that case, language comprehension is likely to be an obstacle.

If you prepare in advance, such as translating the content of the Zoom meeting from Japanese to English, you may be able to hold the meeting in multiple languages ​​by displaying subtitles.

Accessibility for people with hearing impairments

Subtitles can also be used for accessibility (accessibility) for those with hearing impairments.

By displaying subtitles, you can deepen your understanding of the content of the Zoom meeting and facilitate communication.

How to set subtitles on Zoom

How to set subtitles on Zoom

There are prerequisites for using Zoom’s subtitle function, so these must be met. The Subtitles feature is also available with a free license.

Unless you integrate a third party service, it is basically a manual input. (Third party integration will be discussed later)

prerequisite

  • Zoom computer or Mac version 3.5.37712.0111 or higher (input or display subtitles)
  • Mac for Zoom Rooms, or PC/Touch version 3.6x or higher (subtitle display only)
  • Zoom Rooms iPad controller version 3.6x or higher (subtitle display only)
  • Zoom iOS or Android version 4.0.21521.0116 or higher (headings only)
See also  Is it possible to mute everyone on Zoom? It also explains how to remove

Currently, you can participate in Zoom meetings with version 5.0 or higher, so you will not be unable to use the subtitle function due to a low application version.

Pre-setting of subtitle function (for PC)

  1. Follow the steps below to enable the closed captioning feature of Zoom.
  2. Access the Zoom website and log in
  3. Select in the “Settings” tab
  4. Turn on “Subtitles” under “In Meeting (Advanced)”

Pre-configuration on iPhone and Android smartphones

  1. Launch the Zoom app on your smartphone
  2. Tap the “Settings” tab at the bottom of the screen
  3. Tap the “Meetings” tab
  4. Turn on the “Subtitles” item

display subtitles

  1. Launch the Zoom app
  2. Click “Subtitles” in the control bar at the bottom of the app
  3. Select either a participant or input by yourself in “Assignment of users to input”
  4. Enter the subtitle content you want to display in the input space and send it with the Enter key

Input is PC only (Windows, Mac) Smartphone is not possible

Subtitles can be displayed on both PCs and smartphones, but input work can only be done on PCs.

Link input is not possible

Zoom’s subtitle function cannot be input by multiple people or simultaneously.

Two ways to display subtitles

There are two ways to display subtitles.

  • subtitle
  • full transcript

Subtitle is a method that is displayed at the top of the control bar, and it is an image like a movie subtitle.

On the other hand, the full transcript is displayed on the right side of the screen with a time stamp (input time) in the form of a memo.

However, if you are displaying subtitles on your smartphone, it will be displayed only in subtitle format.

See also  Zoom can also be used on tablets! Installing and using the app

Ability to integrate third-party services

Ability to integrate third-party services

This is a technique for Zoom Intermediate and above, but Zoom’s subtitle feature can also be used by integrating third-party services.

By setting up the captioning feature with a third-party service, Zoom will be able to work with third-party captioning services through the Closed Captioning REST API.

Using a third-party service may enable automatic generation of subtitles by voice recognition, and automatic translation/interpretation in real time. For details, please refer to the website of each service.