Explain how to prepare an account and sign in to Microsoft 365 Apps for business

The contents of the plan are similar to the purchased version of Office license, so you can use it without any discomfort.

In this article, we introduce the work required for using Microsoft 365 Apps for business, divided into administrators and users, so please refer to it if you are going to introduce it.

What is Microsoft 365 Apps for business

There are many types of Microsoft 365 corporate plans, and it may be difficult to understand.

Microsoft 365 Apps for business has simple plan contents that are familiar to those who have used Office before, so it is also recommended for those who are signing up for Microsoft 365 for the first time.

Use Office with a subscription

A one-time purchase license such as “Office 2021” is a license that allows you to use the product forever once you purchase it.

Microsoft 365, on the other hand, offers monthly or yearly subscriptions to Office apps and Microsoft services.

It can be used only while billing is in progress, so it is suitable for use for a limited period of time or for verification before company-wide introduction.

If you cancel, you will not be able to use the application or service, but you can restart it at any time by purchasing the license again, so it is a system that makes it easy to contract even if the number of users increases or decreases.

Extensive range of desktop apps

Microsoft 365 Apps for business is a plan for those who want to use Office desktop apps.

The apps included are

• word
• Excel
• PowerPoint
• Outlook
• OneNote
• Access (Windows PC only)
• Publisher (Windows PC only)
• OneDrive

And the content is based on the top plan “Office Professional 2021” of Office2021.

In addition, 1TB of OneDrive cloud storage is provided per user, so you can access the same files from multiple devices such as computers and tablets, and share them with others.

Reasonable because it does not have extra functions

When you think of a subscription contract, some of you may have the impression that it comes with various functions that you don’t understand, and as a result, it becomes expensive.

Microsoft 365 Apps for business is a plan that specializes in using Office apps, so unnecessary features are kept as low as possible and the price is kept low.

If you mainly use Office apps, you may want to start with Microsoft 365 Apps for business and consider upgrading to a higher plan if you need other features.

[Administrator] Preparing to use Microsoft 365 Apps for business

In the case of a perpetual license of Office, you could start using it by installing it on your computer, but if you want to use Office with Microsoft 365, you need to prepare in advance by the administrator.

Here, we will introduce the setting procedure when starting to use Microsoft 365 Apps for business.

Once set up, users and licenses can be collectively managed on a dedicated management screen, which greatly reduces the work burden on administrators compared to using a one-time license. prize.

license purchase

First, purchase the Microsoft 365 licenses you need.

Because of the subscription contract, one license per person is required for the number of people.

Also, many Microsoft 365 corporate plans are not available at mass retailers or general EC sites.

If you want to purchase Microsoft 365 Apps for business, please purchase from Microsoft 365 resellers or Microsoft’s official online store.

sign up

Microsoft 365 corporate licenses are not assigned to users immediately after purchase, but are registered on the management screen, created and assigned to users.

If this is your first time using Microsoft 365 business products, let’s set up an administrator account first.

1. Enter the administrator’s email address, name, phone number, etc. If you are an individual, there is no problem if you register “Company Name” with your personal name.
2. Authenticate via SMS or call.
3. Decide on an initial domain (the XXX part of @XXX.onmicrosoft.com).
4. Set a user ID and set up a password at the individual meeting, go to the settings tab and enable it. This setting will give you an option to set your password.

User created

Create a user account for the subscriber in the Microsoft 365 admin center (https://admin.microsoft.com/).

1. Sign in to the Microsoft 365 admin center with an administrator account.
2. Click Users > Active Users.
3. Click Add User.
4. Enter your first name, last name, display name, username, and select the domain you want to use.
5. Set a password and click Next.
6. Assign licenses and set options.
7. Check the settings and click “Finish adding”.

License assignment/change

You can also assign, change, and release licenses after creating users from the Microsoft 365 admin center.

1. In the Microsoft 365 admin center, click Users > Active Users.
2. Select the target user.
3. Click Licenses and Apps.
4. Check the licenses you want to assign and click “Save Changes”.

[User] Microsoft 365 sign-in procedure

Once the administrator has created users and assigned licenses, users can use Office by signing in to the app with their own accounts.

App installation

If Office apps are not yet installed on the computer, the user will install them.

1. Go to Office.com (https://www.office.com/) and sign in with your account.
2. Click the user icon in the upper right corner, then click View Account.
3. Click “Office apps”.
4. Click Install Office to download the installer to your computer.
5. Run the downloaded installer to install Office.

Sign in to desktop app

License authentication is required when starting desktop applications such as Excel or Word for the first time or when starting to use them on a new computer.

When the activation screen appears, sign in with your Microsoft 365 user account.

Frequently asked questions about signing in and logging in

Since Microsoft 365 apps and services are tied to your user account, use will be restricted if you can’t sign in.

Let’s check common problems and solutions for signing in and logging in.

Why can’t I sign in?

If you fail to sign in or get an error, the possible causes are as follows.

• Mistyped email address or password
• different account types
• License not assigned

The most common cause is a typo in your email address or password.

In particular, passwords are case sensitive, so double check that you have entered the correct information.

In addition, there are two types of user accounts used with Microsoft 365: corporate accounts and personal accounts (Microsoft accounts).

These are different types of accounts, so if you’re on a business plan, you won’t be able to use them even if you sign in with your personal account.

If you also have a personal account that is private, make sure you have not entered it incorrectly.

If there are no typos and the account type matches, you may not have a license assigned. Try asking your administrator about the license allocation status.

How do I change my password?

To change the password, follow the steps below.

1. Go to Office.com (https://www.office.com/) and sign in with your account.
2. Click the user icon in the upper right corner, then click View Account.
3. Enter your old password and new password and click Submit.

What are the password rules and expiration date?

Microsoft 365 business licenses allow admins to set password requirements and expiration dates.

Check with your organization’s administrator about the types of characters to include in your password and how often you change them.

Article Summary

Here’s a summary of the workflow when getting started with Microsoft 365 Apps for business:

• Purchase license
• Setting up an administrator account
• User creation, license assignment by administrator
• User installs apps
• Sign in with your user account

Microsoft 365 requires preparation such as creating an account first, but licenses can be managed collectively on the web screen, so it is easy to add or change members.

When changing computers, users can simply install and sign in on their own, so they can start using Office smoothly on the new computer.

If you have any questions or problems with the introduction of Microsoft 365 Apps for business, please feel free to contact NEC Networks & System Integration Corporation, an authorized retailer of Microsoft 365.