[Computer version] Introducing the basic usage of Zoom and how to hold a meeting on a PC

[Computer version] Introducing the basic usage of Zoom and how to hold a meeting on a PC

Notes
・Since this content is intended to provide general information, it includes initiatives in which we are not involved.
・Photos and images used in the article are images. It may differ from the content provided by the actual product or service.
・The content of this blog is based on the information at the time of publication. Therefore, regarding the content of the product, images and operating procedures may differ from the current version due to version upgrades, etc.

*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

Zoom is a representative tool for web conferencing, but it has a reputation for being easy to use because it is very simple to use once you get used to it.

However, everyone is a beginner at first. Want to know the basics of how to use it?

For such Zoom beginners, in this article, we will look at how to install Zoom on a PC (personal computer) and how to actually participate in web conferences, online salons, and web seminars .

Basic usage of Zoom. Let’s install it first

Zoom can be used in various ways, such as installing it on a PC (computer) or Mac, installing an app on a device such as a smartphone or iPad, or using a browser (Chrome, Firefox, etc.).

Among them, the recommended method for Zoom beginners is to install a desktop application on a PC (computer).

It’s the simplest method, and it’s easy to get used to.

First, download the Zoom desktop app.

Step1.Download Zoom to your PC

You can download the Zoom desktop application from the official website.

At that time, individuals can leave it as it is, but if you are a person in charge of a company or organization and are thinking of introducing Zoom as an internal tool, please contact us from this inquiry for companies. is the easiest .

It is possible to introduce the best usage and price plan for your company.

Then, how to download the Zoom desktop application, but first, click the “Sign up” button on the upper right of the Zoom

 

After that, we will proceed with the steps according to the guide.

  1. Enter the email you use for Zoom and click the “Sign up” button
  2. A confirmation screen will appear, so if there is no problem, click “Sign up”
  3. “Information email has been sent”, so check the registered email
  4. There is a blue button “Activate” in the confirmation email, so click here as well
  5. Then there will be a screen to enter the registrant’s name and set up a password at the individual meeting, go to the settings tab and enable it. This setting will give you an option to set your password, so enter this and press the orange button
  6. Select the “Skip” button when asked “Would you like to invite others to Zoom?”
  7. After this, the Zoom download button will be displayed, so click it to start the download

Step2.If you can install it on your PC, let’s start it up

After installing Zoom on your PC, let’s launch it.

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If you are using a Windows PC (computer), after installation, the Zoom desktop app icon will be displayed on the desktop screen, so double-click it.

If you can’t find the icon on the desktop screen, enter Zoom with the menu button and search for it.

Step3.When Zoom is launched, sign in

If the Zoom screen is launched, first try to sign in (login).

The information you need to sign in is the email and password you registered earlier.

Were you able to sign in successfully? Now you are ready to host and join meetings on Zoom.

The installation and usage so far is very easy, isn’t it? This simplicity of usage is one of the features of the Zoom desktop app.

Let’s hold a meeting

Let's hold a meeting

If you have successfully installed and launched Zoom, let’s actually hold a meeting.

It doesn’t matter if there are no participants, let’s try it first to get used to using Zoom.

How to hold a Zoom meeting is as follows.

  1. With the Zoom application open, click the orange button “New Meeting” in the upper left
  2. When asked “How do you want to join the audio conference?”, select “Join computer audio”
  3. If you want to turn off the video, you can choose at this point

 

Invite your friends and acquaintances to a Zoom meeting and have a conversation

Now that you have a Zoom meeting, you need to invite people to join the meeting.

It’s also easy to use. There is an invitation icon at the bottom of the Zoom desktop app screen, so click here.

There are tabs called Contacts and Emails that you can switch between.

If you have selected the Contacts tab

For the Contacts tab, there are three items at the bottom.

  • Copy URL
  • copy of invitation
  • Meeting password: 12345 (example)

You can choose any method to invite, so it’s a good idea to choose your favorite method.
When you press the URL or copy the invitation, the information necessary for the invitation is copied.

You can use it by pasting it into e-mail, communication apps, etc.
The meeting password is a number assigned to each meeting room.

One way is for the meeting host to pass this number on to the participants.

If you have selected the email tab

You can also easily send invitation emails to participants using this method.

Select the mail service your host would like to use from the three options on the screen.

  • default email
  • Gmail
  • Yahoo! Mail

The invitation method is the same regardless of which you choose. Click to open email.
It is convenient because it already contains an email text informing the participants of the invitation to the Zoom meeting.

All you have to do is send the invitation URL or email to the participants, and the procedure to hold the meeting is complete.

How to join a meeting from a PC (computer) or Mac

Next, let’s look at how to join as a participant in a meeting that is open in reverse.

If you want to participate in a Zoom meeting, you can do it from a PC browser (Chrome, Firefox, etc.) without downloading Zoom, but it is easier to use if you download Zoom and install it on your PC.

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We recommend that you install it and use it.

  1. Zoom participants will receive an invitation URL and an invitation email in reverse to the previous procedure from the host side.
  2. Click the invitation URL
  3. If you have already downloaded Zoom and the installation is complete, the Zoom app will start and the screen will be displayed.
  4. At that time, you will be asked if you would like to join with your video on or off, so choose
  5. For audio, you will be asked “How do you want to join the audio conference?”, so select “Join computer audio”

 

This is actually the only way to join a Zoom meeting. There are no special preparations or complicated procedures.

What equipment do you need for a Zoom meeting on your PC?

In order to host or participate in a web conference using Zoom on a PC (personal computer) or Mac, you need some necessary equipment (functions) in addition to the PC (personal computer) or Mac. that is

  • microphone
  • camera
  • speaker

These three. However, if these are built into your PC (personal computer) or Mac, you do not need to purchase them newly.

Also, if you have regular meetings at a company, etc., you may be able to hold a higher quality meeting with a high-performance microphone, speaker, and camera.

However, recent PCs (personal computers) come standard with enough microphones, cameras, and speakers to use. In that case, consider purchasing if necessary, and there should be no problem.

Zoom also offers stationary Zoom Rooms and webinars

If you are using Zoom for business, it may be more convenient and smooth to operate if you know Zoom Rooms and Zoom Webinars.

Zoom webinars are the perfect option for online salons and webinars that can be delivered to up to 10,000 people.

Let’s discuss each one in a little more detail.

Zoom Rooms

Zoom Rooms
Zoom Rooms is a stationary Zoom option that is permanently installed in company conference rooms and meeting rooms. Cameras, microphones, and speakers are already in place, and can be operated using a touch panel.

Since the microphone, speaker, and camera can be integrated into one, high-quality communication is possible, and since Zoom can be used with one account, each participant does not need to log in to Zoom.

The difference from the Zoom meeting is that you can have a one-to-many Zoom meeting instead of one-on-one-to-one.

Set up the environment necessary for Zoom such as microphones, speakers, displays, and cameras in advance in offices, classrooms, factories, studios such as yoga and gyms. It is recommended to use it like participating in.

Features of Zoom Rooms

  • As it is a stationary type, it is convenient for meetings with a large number of people.
  • Can be shared among employees due to terminal license
  • Always-on connection between meetings, presentations, and offices
  • Can also be used as a signage (electronic signboard)

Zoom webinars

Zoom webinars

The biggest difference between Zoom meetings and webinars is whether communication is two-way or one-way.

Compared to Zoom meetings, where information is communicated bi-directionally through audio, images, screen sharing, etc., webinars mainly transmit information from the host (organizer) and panelists (such as commentators), and the participants and viewers The person takes the form of receiving it mainly.

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Participants and viewers will be limited to speaking during the main time, and will only interact with Q&A, chat, surveys, and responses in the Raise Hands feature.

Webinars have more participants than Zoom meetings, so it is better for the host to limit what participants and viewers can say so as not to interfere with the progress.

As a recommended way to use webinars, it would be good to use a format such as a seminar that introduces information and products, or an online salon where the main speaker (speaker) conveys opinions and thoughts to people in the community.

As with web conferences, you can participate not only from your computer, but also from your smartphone or tablet. (Webinar participants do not need a paid license and are free for anyone to join.)

Zoom webinar features

  • Ideal for one-to-many distribution such as web seminars and online salons
  • As new communication in the NEW NORMAL era such as product explanations, presentations, company briefings, in-house training, etc.
  • Up to 10,000 people can participate
  • NEC Networks & System Integration can provide one-stop support for distribution

summary

How was it? This time, I explained how to use Zoom for web conferences, online salons, and web seminars on a PC (personal computer), Ma, or Mac.

Zoom is a very easy-to-use tool, so once you install it on your PC (personal computer) or Mac and create an account, you can host and participate in meetings in just a few steps without the need for a manual. You will be able to

You can comfortably hold a web conference with one-on-one or multiple people, so we definitely recommend using Zoom for business purposes.

There are various ways to use Zoom, such as chatting and using the whiteboard function, in addition to making calls, so please make full use of Zoom in various situations!