This breakout session function allows a large number of people to hold a group meeting while using Zoom to hold a web conference.

It will be useful if you remember it, so let’s know it.

What you can do with the breakout session feature

In the case of a large number of meetings held in a real conference room, seminars, group discussions, etc., everyone has once taken part in a group meeting or group work, or participated in it. You probably have experience.

With conventional web conferencing tools, it was often impossible or difficult to hold group meetings in the same way as real offline meetings, but Zoom makes it easy.

For example, if the host instructs the participants of the web conference to “divide into teams and have discussions until 15:40!”, the participants will be divided into groups without leaving the web conference. You can have a discussion and form an opinion.

Of course, during the group meeting, other teams and groups will not be informed of the meeting content, and there is no need to worry about being seen.

Only people with host privileges can enter the group meeting room.

This breakout session function is also useful for web seminars and online salons.

Web conferences and web seminars, which tend to be passive, can also motivate participants and increase the possibility of active opinions.

Breakout sessions are also available with Zoom’s free license

The breakout session feature is useful for group meetings, but it can also be used with a free license.

However, it is necessary to finish the setting before starting the web meeting, so be careful.

How to set up a breakout session

1. Log in to Zoom’s personal page from a browser
2. Click on the Zoom webinar window smaller, other options will move to [ Details ]. There are also new Settings tab and check the “Meetings” page
3. There is an item for breakout rooms, so turn it on

First of all, you need to set up in advance, but it is easy to make a mistake and misunderstand how to access your personal page.

The personal page must be accessed from a web browser such as Chrome or Edge, not from a smartphone app, PC, or Mac app.

When you access the Zoom site, click the login button in the upper right, or if you are logged in, your username is displayed.

Once logged in, click on “Settings” on the left side of the screen.

If you scroll down the screen, you will see the Breakout Room item, so let’s turn it on.

At that time, there is a check box “Allow hosts to assign participants to breakout rooms when scheduling“, so it is a good idea to turn it on.

Can be assigned for group meetings before the meeting starts

It is also possible to pre-assign participants for group meetings before the web conference on Zoom begins.

1. Open Zoom and click “Schedule a meeting”
2. Turn on “Breakout Room Preallocation”
3. Click “Create room” and assign participants
4. Finally, press “Save” to finish

Click here No. 1, “Schedule a meeting” refers to the Zoom app on your smartphone or the desktop app on your PC or Mac.

How to set up a breakout room in the middle of a meeting

Now let’s check how to set up a breakout room and hold a group meeting with a web conference or seminar on Zoom already started.

• After starting the web conference, the host clicks “Breakout Room” at the bottom of the screen
• To assign automatically, click “Assign” in the upper right
• To assign manually, click “Add room” at the bottom
• When the assignment is completed, click “Open all rooms” to complete

That’s it for the basic breakout room settings, but it’s useful to know that there are some optional settings as well.

Optional settings that are useful to know

timer setting

By setting the timer, you can set the time for the group meeting, and you can display a countdown of the remaining minutes to the participants during the group meeting.

Hosts can send messages even during group meetings

During a group meeting, even if you send a chat in the general room, participants in each individual room cannot see the message.

If you want to send a message such as instructions to the participants of each individual room, you should click the “Send message to all” button.

Host can visit each individual room

There may be times when you need to check progress or make rounds during a group meeting.

In that case, if you have host authority, you can freely enter and exit each individual room.

If you want to look around with multiple people, you can do it by sharing the host authority with the necessary number of people.

Help function

If you are having a group meeting in separate rooms, participants may want to ask the host or moderator for help or questions.

In that case, participants can conveniently click the “Ask for help” button and be notified that help is available from the host.

If you are going to have a group meeting, it is better to use the paid version

By the way, it can be said that the secret of Zoom’s popularity is that you can use very convenient functions easily like this, and you can use it with a free version license instead of a paid version license. If you are thinking about using it, we recommend switching to a paid version license.

The free version Zoom license has a time limit of up to 40 minutes even if two participants have a web conference.

When doing a web conference with Zoom, there is a time limit of up to 40 minutes even if there are two participants.

If you want to hold a web conference or use the Zoom Webinar function, which is specialized for web seminars, you need to switch to a paid version license.

Of course, if you want to hold a group meeting with Zoom, you may be thinking of a long web conference of 40 minutes or more, so it is recommended to switch to a paid license in advance so as not to interfere with important meetings and seminars. is good

What you can do with a paid Zoom license

There are four major benefits and things you can do with the paid plan that are more than the price.

1. No time limit when using web conferencing (free plan up to 40 minutes)
2. Cloud recording possible
3. Multiple hosts can be set
4. Can be linked with Slack, etc.

As I mentioned earlier, the ability to set up multiple third hosts is also a necessary function when multiple people are watching a group meeting.

Furthermore, when recording a web conference or seminar on Zoom, it is possible to record it on a PC or smartphone with a free version license, but only a paid version license can save it online (cloud).

If you can save the data online, you can smoothly upload it to SNS, etc., and it is easy to share the Zoom meeting with the participants.

Please contact us first for the price of the paid version license.

Then, when you switch Zoom from a free version license to a paid version license, what you are concerned about is the price.

In fact, Zoom will change the price depending on the schedule and functions to participate in the web conference.

The best and easiest way is to contact us directly.

An experienced person in charge of introducing Zoom to a company can immediately estimate and deliver the optimal plan and price.

Comfortable Zoom meetings and group meetings with the breakout room function

How was it? This time, we introduced how to hold a group meeting during a Zoom meeting using the breakout room function.

You may be confused about how to set it up at first, but you can set it up immediately by referring to this article.

By all means, please realize a group meeting during a comfortable Zoom meeting and have an active meeting!