Basic usage of Zoom that can be used instead of a manual

Basic usage of Zoom that can be used instead of a manual
Notes
・Since this content is intended to provide general information, it includes initiatives in which we are not involved.
・Photos and images used in the article are images. It may differ from the content provided by the actual product or service.
・The content of this blog is based on the information at the time of publication. Therefore, regarding the content of the product, images and operating procedures may differ from the current version due to version upgrades, etc.

*Zoom and services that include the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity.

Zoom is a well-known tool that allows you to easily participate in web conferences and seminars anytime, anywhere, as long as you have a device such as a personal computer (PC), smartphone, or tablet and an Internet environment.

Many people will consider downloading Zoom along with the introduction of telework. Some of you may have already downloaded Zoom.

However, some Zoom beginners may find it difficult to understand how to use it.

Therefore, in this article, we will introduce the basic usage manual of Zoom.

This article is for people who:

  • People who don’t know how to use Zoom
  • People who are considering using Zoom
  • People who have just downloaded Zoom recently

How to use manual (1) Download to device

Zoom usage manual 1 is how to download and install it on a terminal such as a computer, smartphone, or tablet.

If you don’t have a Zoom account, please sign up before downloading.

The manual for signing up for Zoom on a personal computer (PC) is as follows.

  1. Visit the official Zoom website
  2. Select “Sign up is free” on the top right of the screen
  3. Enter your email address
  4. Click “Sign Up”
  5. check mailbox
  6. Open the email you received from Zoom and click “Active Account”
  7. Enter your name and password
  8. Select the answer “Are you signing up on behalf of a school?”
  9. Click “Continue”

If you have a Google or Facebook account, you can use that registration information to sign in to Zoom.

Also, for item 7 of the manual procedure, select “Yes” when using Zoom for classes such as universities. When using Zoom for individuals or businesses, not as an educational institution, be sure to select “No”.

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PC download and installation manual

The manual for downloading and installing Zoom on a personal computer (PC) is as follows.

  1. Visit the official Zoom website
  2. scroll to bottom of page
  3. Click “Download” from the bottom menu
  4. Click “Download” in the Zoom client for meetings
  5. Install by running the downloaded file

Once the installation is complete, the app will launch, so sign in with your Zoom account to use it.

Download and installation manual for smartphones and tablets

The manual for downloading Zoom to your smartphone or tablet is as follows.

  1. Launch the store app
  2. Enter “Zoom” in the search field
  3. Download an app called “Zoom Cloud Meetings”
  4. After installation is complete, launch the Zoom app
  5. Sign in to Zoom

Just like when you download Zoom on your personal computer (PC), you’ll need an email address to sign up.

If you do not have an email address that you can register with Zoom, we recommend creating one in advance.

How to use Zoom (2) How to hold a web conference

Next, we will introduce how to hold a web meeting as part 2 of how to use Zoom.

This chapter describes how to operate the web meeting host. The operation method for participants participating in a conference held by the organizer (host) will be introduced in the next chapter, so please check it as well.

Computer meeting manual

If you want to hold a meeting using Zoom on your computer (PC), follow the instructions below.

  1. Launch Zoom
  2. Click “New Meeting”
  3. Click the “Participants” arrow mark at the bottom of the screen
  4. Click “Invite”
  5. Click “Copy Invite Link”
  6. Share the link with participants via email, etc.

When a Zoom meeting participant accesses the invitation link and enters the room, the organizer (host) will be notified. If you check the contents of the notification and click “Allow”, the meeting with the participants will start.

You can also schedule meetings in advance. The operating procedure is as follows.

  1. Launch Zoom
  2. Click “Schedule”
  3. Enter the date, time, etc.
  4. Click “Save”

Meeting holding manual for smartphone / tablet application

If you use the Zoom app on your smartphone or tablet, follow the manual below to start a meeting.

  1. Launch the Zoom app
  2. Tap “New Meeting” at the top of the screen
  3. Choose with or without video and use personal meeting ID
  4. Tap “Start Meeting”
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In addition, you can reserve (schedule) meetings on your smartphone or tablet in the same way as on your computer (PC).

The manual for scheduling is as follows.

  1. Launch the Zoom app
  2. Tap “Schedule” at the top of the screen
  3. Enter the required information such as the meeting start date and time
  4. Tap “Done”

After following the steps above, the Zoom meeting schedule will be completed. When you finish entering the schedule, the meeting URL will be displayed, so share it with the participants by e-mail etc. and invite them to the meeting.

Manual for using Zoom (3) How to participate in web meetings and seminars

As part 3 of the Zoom usage manual, we will introduce how to participate in a web meeting.

Let’s check the procedure for participating in a Zoom conference held by the organizer (host) for each device.

PC Meeting Participation Manual

There are two manuals for joining a Zoom meeting on a computer (PC): using the meeting URL and using the meeting ID.

How to use the meeting URL

  1. Get the meeting URL
  2. access the URL
  3. Zoom starts
  4. Choose video on or off

If you have not downloaded the Zoom app to your computer (PC), you will be prompted to install the Zoom app when you access the URL.

If you install it here, you can use Zoom conveniently, but if you can’t install the app for some reason, you can participate in the meeting with a compatible browser such as Chrome or Firefox.

How to use the meeting ID

If the participants have a Zoom account, they can join the meeting by getting the meeting ID from the host (organizer). The operation method is as follows.

  1. Log in to Zoom
  2. Click “Join”
  3. Enter meeting ID
  4. Click “Join”

Some hosts (organizers) may set a meeting password (passcode). In this case, you will be asked to enter the password after entering the meeting ID, so if you check in advance whether there is a password, you will be able to join the meeting smoothly.

Meeting Participation Manual for Smartphone/Tablet App

The manual for joining a Zoom meeting on a smartphone or tablet is divided into two methods: using the meeting URL and using the meeting ID.

How to join a Zoom meeting with the meeting URL

  1. Ask the host (organizer) to tell you the meeting URL
  2. Access meeting URL
  3. Zoom app launches
  4. Select according to the contents of the popup
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The contents of the pop-up display are related to granting camera/microphone access rights and notification settings. Please choose according to the usage situation.

How to join a Zoom meeting with Meeting ID

  1. Get the meeting ID from the host (organizer)
  2. Launch the Zoom app
  3. Tap “Join” at the top of the screen
  4. Enter meeting ID
  5. Tap “Join”

In both cases, a meeting password may be set in the same way as when using a personal computer (PC), so enter the password you confirmed with the host in advance when prompted.

summary

This time, we introduced the basic usage manual for Zoom beginners.

Zoom has a lot of useful features other than those introduced in this article. Therefore, by using it wisely, the introduction of Zoom may lead to improvements in work efficiency.

First of all, let’s get used to using Zoom based on the basic manual introduced this time and make full use of its abundant functions.