Available without an account! How to join a Zoom meeting as a guest

Available without an account! How to join a Zoom meeting as a guest
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*Zoom and services including the name Zoom are services provided by Zoom Video Communications, Inc.

From July 15, 2022, Zoom will have a 40-minute limit even for meetings with two participants if you have a free subscription. (Previously, it was only for meetings with 3 or more people.)
Companies and organizations using Zoom for business should consider switching to a paid license at this opportunity. 

With the spread of video conferencing and online classes, the introduction of the web meeting tool “Zoom” is spreading.

Zoom is basically used by creating an account, but in fact you can participate even if you do not have an account as a guest.

This article explains how to use and how to join Zoom as a guest.

We also introduce useful functions of Zoom that are useful when there are guest participants, so if you are the meeting organizer, please check it out.

Prerequisites and steps for guesting on Zoom

Prerequisites and steps for guesting on Zoom

To use Zoom as a guest without registering an account, you need to use a compatible browser on your PC or install the Zoom app.

If it is a one-time participation, you can use a browser, but since there are limitations in terms of functions and usability, it is recommended that you install the app if you plan to use it several times .

Also, smartphones and tablets cannot participate in Zoom using a browser.

Here, let’s take a look at how to install the app version of Zoom and how to use it to participate as a guest.

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Installing the app version of Zoom

The installation procedure for the desktop app for computers and the mobile app for smartphones is as follows.

Desktop application for PC (Windows/Mac)

  1. Access the Zoom Download Center ( https://zoom.us/download )
  2. Click the “Download” button for “Zoom Client for Meetings”
  3. run the downloaded file
  4. Install according to the instructions

Mobile apps for smartphones and tablets (iPad, iPhone, Android)

  1. Search for Zoom on the App Store (Google Play for Android)
  2. Tap “Zoom Cloud Meetings”
  3. Tap “Get”

How to join as a guest (Windows/Mac)

The procedure for joining a Zoom meeting as a guest from the desktop app is as follows.

Join via invite link

  1. Click the URL in the invitation email
  2. If a pop-up appears, click “Allow” or “Open Zoom Meetings”
  3. Enter your name and click “Join”
  4. Click “Join Computer Audio”

Join with Meeting ID

  1. Launch the Zoom app and click “Join Meeting”
  2. Set the meeting ID and name and click “Join”
  3. Enter your password and click “Continue”

How to join as a guest (iPad/iPhone/Android)

The procedure for joining a Zoom meeting as a guest from the mobile app is as follows.

Join via invite link

  1. Tap the URL in the invitation email
  2. Tap “Open”
  3. When you switch to the Zoom app, tap “Call using the Internet”
  4. Set name after entering room

In the case of Android, the name change screen may be displayed before entering the room, so set the name you want to display during the meeting before proceeding.

Join with Meeting ID

  1. Launch the Zoom app and tap “Join Meeting”
  2. Set the meeting ID and name and tap “Join”
  3. Enter your password and tap Continue

Zoom features you need to know to allow guest participation

Zoom features you need to know to allow guest participation

If a guest user without a Zoom account is included in the participants, the host can specify the guest user and restrict entry.

From here, let’s take a look at useful features for meeting hosts with guest users.

Identifying guest participants

Zoom account owners or users with administrator privileges can identify users who have entered the room with a guest account among the meeting participants.

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To enable guest account identification, follow these steps:

  1. Access the web version of Zoom ( https://zoom.us/ )
  2. Click “Account Settings”
  3. Check the “Identify meeting/webinar guest attendees” option

When this function is enabled, when displaying the list of participants in a meeting, the column of the guest participants corresponding to the following items will change to orange.

  • Users who are not signed in to Zoom (users without accounts)
  • Signing in from an email address with a different host and account
  • Signing in with an older version of Zoom than supported

In addition, only the host side can identify guest participants, and there is no change on the screen of the participant side.

Waiting room function

Waiting Room is a feature that allows the host to control the entry of participants into the meeting room.

It is possible to set all participants or only guest participants to the waiting room, which is useful as a function to prevent uninvited guests from participating illegally.

Follow the steps below to enable the Waiting Room.

Entire account

  1. Access the web version of Zoom ( https://zoom.us/ )
  2. Click “Account Settings”
  3. Click “In Meeting (Details)” in the “Meeting” tab
  4. Turn on the “Waiting Room” option
  5. Select target users in the waiting room (all participants/guest participants)

Settings for each group

  1. Access the web version of Zoom ( https://zoom.us/ )
  2. Click “User Management”
  3. Click “Group management” and select the group you want to select the waiting room function
  4. Click “In Meeting (Details)” in the “Meeting” tab
  5. Turn on the “Waiting Room” option
  6. Select target users in the waiting room (all participants/guest participants)

Settings on a per-user basis

  1. Access the web version of Zoom ( https://zoom.us/)
  2. Click “Settings”
  3. Click “In Meeting (Details)” in the “Meeting” tab
  4. Turn on the “Waiting Room” option
  5. Select target users in the waiting room (all participants/guest participants)
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summary

summary

    • Zoom allows you to join meetings as a guest without registering an account
  • It is recommended to install the Zoom app even when participating as a guest.
  • If there are guest participants in the meeting, it is safe to take security measures such as enabling the waiting room function on the host side

The guest participation function is useful for customers and trading companies who say, “I’m sorry to ask you to create an account for a one-time meeting.”

Combined with the waiting room function, it is also a security measure, so if you have many opportunities to hold meetings with people outside the company, please try using the guest function.