How to Allow Participants to Join Zoom Meeting Before Host

Overview

When you allow participants to join before the host (allow them to join before the host joins or permit them to join before the host joins), you permit guests to join the meeting before the host is present. Choosing this option will allow the participants can enter the meeting before the meeting host enters or without the meeting host entering the room at all. It can be enabled so that a participant will be able to join at any time up until the start time of the meeting; it can also be enabled just five, ten, or fifteen minutes before the meeting is to begin.

Participants in the meeting will see a pop up dialog box that says “The meeting is awaiting the host to join.” If you are the host, you will see an option to login and start the meeting as the host if you do not select join before host.

 

You can also enable email notifications when participants join before host.

 

Prerequisites

  • Account for Zoom
  • access to the host of the meeting in the meeting settings
  • The Zoom client version 5.4.0 or higher is required to support the custom Join Before Host time limit

 

The possibility of joining before the host is enabled

It is required that you enable the Join before Host option in the web portal in order to see the Join Before Host option when scheduling meetings.

 

Account

By setting the Join Before Host settings for all members of your organization, it will be automatically enabled for new meetings which are scheduled, but members will have the option to turn it off in the event of a conflict. This setting has to be locked in order for this to be selected for all meetings.

  1. If you are an administrator with the right to edit account settings, then you should sign in to the Zoom web portal.
  2. Select Account Management, and then click Account Settings in the navigation menu.
  3. Check that the setting Allow participants to join before hosts is enabled in the Meeting tab by clicking on the toggle button. If the setting is disabled, enable it by clicking on the toggle button. In the event that a verification dialog appears, select Turn On so that the change will take effect.
  4. Check the Participant can join the host up to a certain time option if you want to set custom Join Before Host time limits
    that you want the host to start the session at least a few minutes before the member can join.
  5. The lock icon provides an option to make this setting mandatory for all users in your account. If this option is selected, click the lock icon, and then click Lock to confirm your choice.

 

Group

Note: As of August 21, 2021, the New Admin Experience on your account will be able to be enabled if you created a new Zoom account after August 21, 2021. However, the Manage Groups page has been renamed to Manage Groups.

 

The members of the specific group will be able to uncheck Join Before Host for newly  webinar page. Here you will see a list of scheduled meetings if they wish. The feature will be enabled by default for members who are part of the group, but the feature will remain on by default. It is necessary to lock the setting in order to force it to be applied in all meetings.

 

  1. It is important to sign into the Zoom web portal as an administrator with the privilege of editing user groups on the Zoom web portal.
  2. You must click on the User Management button, and then the Groups option.
  3. Then you have to go to the Contacts and Channels . You can add contacts, create contact groups tab, and then click on the Settings button.
  4. Under the Meeting tab, you will need to verify that the Join before host option is enabled, then you can move to the next step.
  5. if it is disabled, make sure you change it by clicking the toggle. A verification dialog will appear, choose Verify to verify that the change you have made has been made.
    Note:
  6.  There may be some options which have been grayed out because they have been locked at the Account level, but these will need to be changed at that level.
  7. Check the Participants can join the host web site check box if you would like to set a different Join Before Host time limit by yourself
    for waiting room , the screen will change to the following screen. Please wait until the host time via the Join Before Host setting.
  8. For groups whose users are members of this group, it is possible to make the setting mandatory by clicking the lock icon, and then clicking Lock to confirm the setting.

 

User

In the settings for your meeting, you have an option that tells the system when a newly scheduled meeting will be on, but you can choose to turn it off when you schedule the meeting.

  1. Sign in to the Zoom web portal by using your Zoom account credentials.
  2. Then, click Settings from the navigation menu.
  3. Click Meeting tab on the Zoom web portal. Make sure it is set to Join before host.
  4. It might be disabled by default, so you need to enable it by clicking the toggle button. The confirmation dialog may display, in which case you should select Turn On to confirm the change.
    Note:
  5. It would appear that the option you have selected is grayed out, which means that either your Zoom administrator has locked it at the Group or Account level, and therefore you should contact them.
  6. You will have to check the Participants can join before host time limits if you would like to allow custom Join before host time limits
    up to a maximum of a maximum of (0) minutes before start time.

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How to enable join before host for an individual meeting

 

Allow participants to join before host in Windows or macOS

  1. Log in to the Zoom desktop client by clicking here.
  2. You will be able to schedule a meeting.
    When you click the “Schedule a Meeting” button, the meeting settings window will appear.
  3. From here, you will be able to select advanced options.
  4. From here, you will be able to check Allow participants to join at any time. If you wanted to select 5 minutes, 10 minutes, 15 minutes, or Anytime, then you can do so.
  5. Simply click on Schedule.

Notes:

  • Also, for meetings that are already scheduled, you can allow participants to join before the meeting begins. In Zoom, you can access this feature by clicking on Meetings from the dropdown menu. For the meeting you would like it enabled for, click Edit and then Advanced Options and check Allow participants to join before start time. Then choose how long before the start time you want participants to be able to join, and click Save.
  • When using End-to-end encryption, you cannot use custom join before limits with your PMI.

 

Allow participants to join before host when using Web

  1. Login to the Zoom web portal by entering your email address and password.
  2. Then click on the Meetings tab.
  3. If the meeting has already been scheduled, select it and click Edit the meeting to make the changes.
  4. Make sure the option Allow participants to join before the start time is checked under Meeting Options. You can then select how long before the start time you want participants to be able to join.
  5. Click on the “Save” button.Note: It is not possible to use the custom join before limit while you are using your PMI. Also, it cannot be used when you are using End-to-end encryption.

 

Allow participants to join before host when using Linux

  1. Log in to the Zoom desktop client using your Zoom ID and password.
  2. You will then be able to schedule your session.
  3. Once you click the scheduler button, the meeting settings window will open for you.
  4. You can click Optional on the left hand side of the window.
  5. Allow participants to join before the start time and choose the amount of time before the start time that you want them to be able to join.
  6. Select the start time.
Notes:
  • Also, for meetings that are already scheduled, you can allow participants to join before the meeting begins. In Zoom, you can access this feature by clicking on Meetings from the dropdown menu. Select the meeting you would like to allow people to join before the meeting starts, then click Edit, then Advanced Options, check Allow participants to join before the session starts, select the time range you want to allow people to join, and click Save.
  • When utilizing end-to-end encryption and using custom joins before limits, you cannot utilise your PMI or your custom joins before limits.

 

Allow participants to join before host when using Android

  1. Log into the Zoom mobile app using your Zoom account information.
  2. Choose a time slot for your meeting.
  3. Then tap Advanced Options.
  4. Select Allow Participants to Join Before Host from the dropdown menu.
  5. When you are finished scheduling, click Done.

 

Allow participants to join before host when using iOS

  1. Log in to your Zoom account on your mobile device.
  2. Then tap on Schedule.
  3. Next, tap Advanced Options.
  4. On the Advanced Options window, choose Allow Participants to Join Before Host on.
  5. After that, click Done.

Notes:

  • A meeting host who does not participate in the meeting or does not log into the meeting when joining will not be able to control the meeting, such as recording, muting/unmuting all attendees, locking the meeting, or removing attendees if necessary.
  • There are limits on how exactly you can use Custom Join as well as how you can utilize End-to-End encryption with your PMI.
  • It is possible for the host to join the meeting without having to be logged in to the network if the option Allow participants to join before start time is enabled. You can leave the meeting if you don’t have control over its recording, even if you are the host. You can log on to Zoom with this information. Go back to your Meetings list and start the meeting again.
  • Suppose someone attempts to start a second meeting without allowing the host to join the first meeting on schedule: if this happens, the first meeting will be canceled.
    • It should be noted that if the second meeting starts from a Zoom Room, the first meeting will immediately close and the second meeting will start.
    • When the host starts the meeting, they will have the option of closing the first meeting and starting the second one.
    • The host will notify the participants that another meeting is going on if it is initiated by a participant.
  • You will not be able to use Join Before Host for your meetings if Waiting Room is enabled in your meeting settings, unless you have Waiting Room set to allow certain users to bypass.
  • Using Auto Cloud recording will record the meeting without the host attending, but you will need to turn the automatic cloud recording on for the meeting in advance.

 


Frequently Asked Questions

I believe there is a possibility for a meeting to be conducted without the host present, but you need to make sure the meeting is configured correctly.
If Join Before Host is enabled, you can set the amount of time in advance of the scheduled meeting start time that you wish participants to be able to join: 5 minutes, 10 minutes, 15 minutes, or any other amount of time you wish.
 
You can enable the join before host option when scheduling a meeting as the host in the Schedule a Meeting setting when you are scheduling the meeting. It is possible for participants to join the meeting before the host starts the meeting or without the host starting or attending the meeting if you select join before host.
 
If the host of the meeting scheduled the meeting with specific settings configured, then anyone can start or join a Zoom meeting without the host actually present. It is imperative that the meeting host ensures that the waiting room feature is disabled when scheduling the meeting and the option to allow participants to join before the host is able to do so is enabled.

 

The host of a meeting can only be changed during the meeting itself. During the meeting, the original host can elect another user as host, and the original host may leave at any time.
 
You will choose the person for whom you are scheduling a Zoom meeting (the person who owns the room, i.e. your supervisor) by clicking Make it a Zoom Meeting. You will find the Zoom Meeting options at the bottom of the Scheduling Options form, so make sure you scroll down to that section to specify whether there should be an alternate host in case of the owner’s absence.
It is possible to start a Zoom meeting at any time. However, participants will only be able to join after the meeting has started. During an early meeting, participants can join the meeting once they have been granted entry by the host. In order to enter the meeting room, they need not wait for the appointed time to arrive before being allowed to proceed.

 

On the desktop app
  1. If you are not already logged in to Zoom, please open the desktop app on your computer and sign in.
  2. Then click the Schedule button on the Home tab. …
  3. Enter the name, the date, and the time of the meeting in the pop-up window.
  4. Next, select the security settings you want to use, as well as the video settings. …
  5. Make sure to click the blue Save button at the end of the process.
Regardless of whether the new host is a free, basic, or Licensed user, as long as the original host is a licensed user, the meeting will continue for an unlimited period of time. In cases where the original host is an unlicensed Basic (free) user, the meeting will still be limited to the 40 minute duration, regardless of whether the new host is licensed or unlicensed. Find out more about how host controls work.
Co-hosts must be assigned during the meeting as opposed to alternate hosts, which can be designated in advance. In the absence of the host account participating in the meeting and become the host, alternate hosts have full access to the meeting. The alternate hosts have access to almost all the features of the host account. However, they cannot start or end the meeting on their own.
 
The user or users in your account can be assigned or delegated so that they can schedule meetings on your behalf. If you have been granted scheduling privileges by a user (or multiple users) then you can also schedule meetings on behalf of them
 
With the meeting scheduler, you will be able to schedule your meeting by setting a date, time, and meeting ID. When you click Join a Meeting, you will be able to join a Zoom meeting to which you have been invited or for which you have a meeting ID. The Host a Meeting feature gives you the ability to start a meeting on the fly with or without video or screen sharing only.
 
It means that the meetings you schedule can be joined by anybody at any time during the meeting. So, in the event you are late for the meeting, you can take advantage of this feature. It is important for you to note that the meeting will end after 40 minutes if you have not yet joined the meeting. It is important to keep in mind that each account can only host one Zoom event at a time.

 

Whenever you see in the meeting or webinar report that you are waiting for the host to start the meeting, you should assume that the host has not yet started the meeting. There are two possibilities here when it comes to webinars: either the host has not yet started the webinar, or the webinar is still in practice mode and has not yet begun broadcasting.
 
First of all, log in to your Zoom account.Next, click on Settings at the top of the page.Next, click on the Meeting tab.From the Security tab, select whether or not to enable the Waiting Room toggle.
 
Home tab
  1. Launch the Zoom desktop client and sign in to it.
  2. You will see a screen similar to the one below.
  3. (Optional) Click on the down arrow on the right. The following options are available for starting your instant meeting: Start with video: When you select this option, your video will automatically be enabled. …
  4. Select New Meeting from the drop-down list. Select Start Meeting from the drop-down list.
The host of the meeting will be prompted to appoint another meeting participant who will assume the role of the host when they leave the meeting. As long as the Host of the meeting does not get disconnected from the network, another meeting participant can assume the role of Host provided that the following conditions are met.
You can join the meeting by navigating to https://zoom.us/join and entering the meeting ID. Each time you want to join a new meeting or webinar, you will need to enter the meeting/webinar ID on https://zoom.us/join and Zoom will automatically launch the new meeting/webinar. You can also type the join URL directly into your browser.
 
A Zoom error of this nature occurs when a regular meeting participant receives an invitation link which allows them to become co-hosts of the meeting. It is the click on the invitation link that causes the Zoom error to occur. Basically, what this means is that the person who clicked on the link is not a primary host. There is an error message stating “not meeting host requirements.”.