Adding users to Microsoft 365 Apps for business ~Explaining the download procedure~

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Microsoft 365 Apps for business” is the recommended plan when migrating from a perpetual license of Office to Microsoft 365.

In this article, we will explain the initial Zoom webinar window smaller, other options will move to [ Details ]. There are also new settings and how to download the app for those who are using Microsoft 365 for the first time.

Which plan is cheaper to download Office desktop apps?

Microsoft 365 has a wide variety of plans, but it can be difficult to get started because you don’t know which plan to use or which plan suits your company.

Various useful functions are introduced, but if you just want to use the Offife app, the real intention is to keep costs down as much as possible because you don’t need unnecessary functions.

The recommended plan for such people is “Microsoft 365 Apps for business” (“Apps for enterprise” if the number of users is 300 or more).

In Microsoft 365 Apps for business,

  • Desktop apps for Office
  • 1TB OneDrive storage per person

is provided.

Microsoft 365 Apps for business does not include tools such as Teams and SharePoint, but the price is lower than other plans.

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Even when compared to the one-time purchase license, it is not expensive at all considering the replacement due to the end of the support period.

In addition, Microsoft 365 Apps for business is a subscription contract, so the app will be automatically updated to the latest version during the contract.

This eliminates the need to repurchase a license or reinsert it into the computer, which is beneficial for both administrators and users.

[Administrator] Initial settings for Microsoft 365 Apps for business

Introducing Microsoft 365 Apps for business has the advantages of eliminating the need for replacement and enabling batch management of licenses on the web.

However, since initial settings are required to start using it, Office cannot be downloaded immediately after purchase.

First, let’s check the details of the setup work performed by the administrator of the organization.

license purchase

First, purchase a license for the user.

You may see Microsoft 365 at physical stores and Amazon, but not all plans are actually available.

There are plans that are only available through official Microsoft stores and resellers.

Especially if you are looking for a corporate license, please buy from the official store or consult with an agency.

Account setup

To link your Microsoft 365 business license, you need a “work or school account” for your administrator.

The account used here is different from the “Microsoft account” used when using Microsoft personal products.

If you already have a work or school account, sign in to your Shopify admin and register your purchased license.

If you do not have one, create a new one by following the steps below.

  1. Access the Microsoft 365 admin screen (
  2. Click “Don’t have an account? You can create one”.
  3. Register necessary items such as administrator ID, set up a password at the individual meeting, go to the settings tab and enable it. This setting will give you an option to set your password, and user information.
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Adding users and assigning licenses

Next, create user accounts for users and assign licenses.

  1. Sign in to the Microsoft 365 admin center ( with an administrator account.
  2. Click Users > Active Users.
  3. Click Add User.
  4. Enter your name, display name, user name, and set a password.
  5. Select the product license to assign.
  6. Set options.
  7. Check the contents and click “Complete Addition” to create the user.

[User] Download and install Microsoft 365 Apps for business


Here are the steps for users to download and install the app on their computer.

Once the admin creates the user, the user can download the app from their account page.

Office download

First, sign in with your account and download the Office apps to your computer.

  1. Sign in to (
  2. Click the user icon in the upper right and select View Account.
  3. Click Office apps > Manage.
  4. Select your language and version and click Install Office to download the installer to your computer.
  5. Run the downloaded exe file to install.


When you start an Office application such as Excel for the first time, the license authentication screen is displayed.

Please sign in with the same user account you used when downloading to complete the license activation.

After license activation, if you are connected to the Internet, the license will be activated automatically every 30 days.

If the computer is offline and the license cannot be authenticated, the app will go into reduced functionality mode.

When using Office with Microsoft 365, make sure to connect to the network regularly.

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Article Summary

  • Microsoft 365 Apps for business is a cost-effective plan that allows you to use Office desktop apps and OneDrive
  • The first time you need to set up an administrator account and create a user
  • Users and licenses are collectively managed on the web
  • The latest version of the app is delivered during the contract, so there is no need to replace it

Even if you are using a perpetual license because you only want to use Office or want to buy as cheaply as possible, you can streamline management without incurring costs by switching to Microsoft 365.

For more information on Microsoft 365 Apps for business, please feel free to contact our official retailer, NEC Networks & System Integration Corporation.